Incident Type, Codes, & Subcodes Setup

Introduction

Incident types, codes, and subcodes are set up at the district level. The values can be loaded automatically using a one-time New Jersey configuration file. This configuration file can be accessed via Start Page > District Setup > District Information.

Incident types, codes, and subcodes can also be set up and edited manually via Start Page > District Setup > Incident Management.

Use the following table to either automatically or manually set up and/or edit incident management types, codes, and subcodes.

Data Element	Additional Information	[Table]FieldName
Entering District Info Start Page > District Setup > District Info Use this page to access the New Jersey incident management configuration file.
Load Codes and Subcodes	Click the link to access the New Jersey incident management configuration file, which is used to automatically set up incident types, codes and subcodes. Note: This link is only available if the New Jersey incident management configuration file has not been loaded.	N/A
Load is complete	This message appears if the New Jersey incident management configuration file has already been loaded. Note: This field is view-only.	N/A
Loading Codes and Subcodes Start Page > District Setup > District Info > Load Codes/Subcodes > Codes and Subcodes Load Information
Load Codes/Subcodes	Select the checkbox to automatically load values for incident management. Verify that you want to proceed before clicking Submit, because the process cannot be reversed. The values are loaded on the hour or when PowerSchool is re-launched. The PowerSchool log window displays either a Complete or Failure message when the values are loaded. Only the PowerSchool task master application is updated. If more than one PowerSchool application exists in a server array, refer to Knowledgebase article 56478 on PowerSource.	N/A
Defining Incident Management
Setting up Incident Types Start Page > District Setup > Incident Management > Incident Types Use this page to manually create or edit the New Jersey incident management type.
Name	STATE REPORTABLE (SSDS)^	[Incident_LU_Code]Incident_Category [Incident_LU_Code]Code_Type=incidenttype
Configuring Code & Subcode Setup Start Page > District Setup > Incident Management > Code & Subcode Setup Use this page to manually set up or edit incident management codes and subcodes. See the PowerSchool Online Help or the *Incident Management User Guide* on PowerSource for detailed steps to create incident codes and subcodes. Click the appropriate code type. Click the Plus (+) button to add a code or click the Pencil icon to edit a code. Note that fewer options appear if the code has already been created. Refer to the Appendix for data entry details, including category, display order, and state report code values. Click Submit. Repeat a similar process for creating subcodes, selecting the appropriate code in step 1 instead of the code type.
Action Codes	Action codes are required for New Jersey. Action codes are used to assign disciplinary action to a behavior: State Sanction Valid Values State Remedial Program Values Law Enforcement Contact See the Appendix for valid values.	[Incident_LU_Code]Code_Type=actioncode [Incident_LU_Code]Incident_Category
Attribute Codes	Attribute codes are required for New Jersey when the incident requires the designation of "Against Property Indicator. All other Attribute Codes are optional See the Appendix for valid values.	[Incident_LU_Code]Code_Type=attributecode [Incident_LU_Code]Incident_Category
Behavior Codes	Behavior codes are required for New Jersey. Behavior codes are used to associate a behavior (alcohol, fights, vandalism, etc.) to an offender in an incident. See the Appendix for valid values.	[Incident_LU_Code]Code_Type=behaviorcode [Incident_LU_Code]Incident_Category
Behavior Subcodes	Behavior subcodes are required for New Jersey. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_Report_Code
Participant Attribute Codes
Participant Attribute Subcodes
Location Codes	Location codes are required for New Jersey. Location codes are used to identify the location of an incident See the Appendix for valid values.	[Incident_LU_Code]Code_Type=locationcode [Incident_LU_Code]Incident_Category
Location Subcodes	Location subcodes are required for New Jersey. See the Appendix for valid values.	[Incident_LU_Sub_Code]Sub_Catetory [Incident_LU_Sub_Code]State_Detail_Report_Code
Object Codes	Object Codes are required for New Jersey See the Appendix for valid Values
Object Subcodes	Object Subcodes are required for New Jersey See the Appendix for valid Values
Participant Role Codes	The following participant role codes are set up by default and should not be edited: Offender Victim Witness Reporter	N/A
Participant Role Subcodes
Time Codes	Time codes are required for New Jersey. Time codes are used to assign a time of day (during school hours, outside school hours, etc.) to an incident. See the Appendix for valid values.	[Incident_LU_Code]Code_Type=timecode [Incident_LU_Code]Incident_Category
Time Subcodes
Duration Codes	Duration codes are required for New Jersey. Duration (hours, days, weeks, etc.) is assigned to a disciplinary action as the result of a violent behavior in an incident. See the Appendix for valid values.	[Incident_LU_Code]Code_Type=durationcode [Incident_LU_Code]Incident_Category

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Introduction

Entering District Info

Loading Codes and Subcodes

Defining Incident Management

Setting up Incident Types

Configuring Code & Subcode Setup