School Safety Survey for Incident Management
Introduction
This report function will create a zip file that contains:
A PDF report that is used to meet state and federal requirements for the collection and reporting of school safety data.
A CSV audit file that may be opened with a spreadsheet application or text editor that will allow users to see all the students who are enrolled during the user selected start and end date and under which school safety category or categories the students were reported.
The counts may differ between the PDF and CSV files as the PDF report is a summary of all reportable items_ The CSV file explains how those totals were derived.
Report Set-Up
Discipline events to be included in this report, must have a School Safety Category selected on the Log Entries page.
Daily Attendance Codes are required for the truancy section of the report to be calculated.
Selection Criteria
This report is to be run by school, not at the District Office.
This report will include a school if not excluded from state reporting.
Student has not been excluded from state reporting.
Student discipline events occurred during the parameter report period.
This report will include all incidents from the selected date range that are in the (NH/CRDC) Discpline^ Incident Type and the incident has a state reportable Behavior or Action Code with school safety category.
About the School Safety Survey
Harassment Section:
2.1 - 2.5 are not on the audit report, this is the count of unique harassment incidents that have at least 1 student reported.
2.6 - 2.10 are the student counts of student’s who have a Role of Victim.
2.11 - 2.15 are the student counts of student’s who have a Role of Offender and has an Action of In School Suspension, Out of School Suspension or Expelled.
Bullying Section:
3.1 - 3.4 Are the counts of all unique bullying/cyberbullying incidents that have at least 1 student reported.
3.5 - 3.10 Are the counts of the unique bullying/cyberbullying incidents that have an action code of (NH) Investigated/Actual Bullying/Cyberbullying^.
3.11 - 3.17 Are the counts of the unique bullying/cyberbullying incidents that have an action code of (NH) Investigated/Actual Bullying/Cyberbullying^.
Student Discipline Section:
4.1.1 - 4.1.10 are not on the audit report, this is the count of unique incidents that have at least 1 student reported with an Action Attribute of (NH) School Safety Category/Student Discipline^. If more than one student with the same action attribute is in the same incident, the action attribute will only be counted once here, but will report all students in the 4.2, 4.3 and 4.4 student counts.
4.2.1 - 4.2.10 are the student counts of selected student discipline.
4.3.1 - 4.3.10 are the student counts of selected student discipline.
4.4.1 - 4.4.10 are the student counts of selected student discipline.
School Safety Section:
Gun Free Schools Act of 1994
5.1.1 - 5.1.4 are not on the audit report, this is the count of unique incidents that have an Object code of (NH) Weapons^.
Possession of Firearm
5.2 - Lists each student Grade, Type of Firearm, Identified as Disabled (Participant Attribute of (NH/CRDC) GFSA 1994 Disabled^ or (NH/CRDC) GFSA 1994 Not Disabled^) and Disciplinary Action Taken (subcodes of Participant Attribute of (NH/CRDC) GFSA 1994 Disabled^ or (NH/CRDC) GFSA 1994 Not Disabled^)
5.3 Persistently Dangerous Schools
5.3.1 - 5.3.6 are counts of how many times did each of the selected offenses occur during the past school year. There may be multiple offenses involved for any
one incident that occurred. Each offense is counted separately.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report_
Field | Description |
|---|---|
Report Parameters | Select Set All; this will store your selections for this report which is helpful when you need to submit a new file and you are unsure of how you created your last file_ |
Start Date | Enter the Start Date for which you want to run this report_ |
End Date | Enter the End Date for which you want to run this report_ |
Attendance Codes for This School | Choose the codes for which the truancy calculations should be used_ |
Scheduling – Run Now | Leave Run Now selected to run the report now_ |
Scheduling – Please Select When to run | Click the Schedule button to schedule this report to run nightly_ Check the weekdays only box |
PDF Summary Report Output
Each of the fields displayed in the output of the report are described below_ See Understanding the Report Output Table for a definition of each column in the table.
Item # or Position | Description | [Table]FieldName | Field Type | Field Length |
Section 1: Restraints & Seclusion Information | ||||
Restraining Students | ||||
1_1 | Number of restraint reports generated this school year | Numeric | ||
Of the restraint reports in the previous question, how many were investigated and; | ||||
1_1_1 | Active/On-going investigations | Numeric | ||
1_1_2 | Closed | Numeric | ||
1_1_3 | Occurred at a location other than the school building and/or campus | Numeric | ||
1_2 | Number of restraints resulting in bodily injury this school year | Numeric | ||
1_3 | Number of restraints resulting in "serious injury or death" this school year | Numeric | ||
Seclusion of Students | ||||
1_4 | Number of seclusion reports generated this school year | Numeric | ||
Of the seclusion reports in the previous question, how many were investigated and are; | ||||
1_4_1 | Active/On-going investigations | Numeric | ||
1_4_2 | Closed | Numeric | ||
1_4_3 | Occurred at a location other than the school building and/or campus | Numeric | ||
Section 2: Harassment: How Many Incidents were reported during the past school year on the basis of: | ||||
2_1 | Gender | Numeric | ||
2_2 | Sexual Orientation | Numeric | ||
2_3 | Race, color or national origin | Numeric | ||
2_4 | Disability | Numeric | ||
2_5 | Physical characteristics (other that race) | Numeric | ||
How many students were reported to have been harassed during the past school year on the basis of: | ||||
2_6 | Gender | Numeric | ||
2_7 | Sexual Orientation | Numeric | ||
2_8 | Race, color or national origin | Numeric | ||
2_9 | Disability | Numeric | ||
2_10 | Physical characteristics (other that race) | Numeric | ||
How many students were disciplined for engaging in harassment during the past school year on the basis of: | ||||
2_11 | Gender | Numeric | ||
2_12 | Sexual Orientation | Numeric | ||
2_13 | Race, color or national origin | Numeric | ||
2_14 | Disability | Numeric | ||
2_15 | Physical characteristics (other that race) | Numeric | ||
Section 3: Bullying | Indicate the number of incidents during the past year of: | |||
3_1 | Reported bullying (of any kind) | Numeric | ||
3_2 | Reported cyber bullying | Numeric | ||
3_3 | Investigated and actual bullying (of any kind) | Numeric | ||
3_4 | Investigated and actual cyber bullying | Numeric | ||
Number of incidents of investigated and actual bullying during the past year that were based on: | ||||
3_5 | Gender | Numeric | ||
3_6 | Sexual Orientation | Numeric | ||
3_7 | Race, color or national origin | Numeric | ||
3_8 | Disability | Numeric | ||
3_9 | Physical characteristics (other that race) | Numeric | ||
3_10 | Any other basis | Numeric | ||
Number of incidents of investigated and actual bullying during the past year that were based on: | ||||
3_11 | Were a single significant event | Numeric | ||
3_12 | Were a pattern of deliberate harmful events | Numeric | ||
3_13 | Included physical harm to the victim | Numeric | ||
3_14 | Included harm to the victim’s property | Numeric | ||
3_15 | Used social/emotional alienation or tactics | Numeric | ||
3_16 | Interfered with the victim’s educational opportunities | Numeric | ||
3_17 | Substantially disrupted the orderly operation of the school | Numeric | ||
Section 4: Student Discipline | ||||
4_1 | Count of incidents which resulted in expulsions or suspensions for at least one full day_ | |||
4_1_1 | Violent Incident (with physical injury requiring professional medical attention) | Numeric | ||
4_1_2 | Violent Incident, including harassment & bullying (without physical injury) | Numeric | ||
4_1_3 | Weapons Possession (no injury) | Numeric | ||
4_1_4 | Illicit Drugs | Numeric | ||
4_1_5 | Alcohol | Numeric | ||
4_1_6 | Other Violent Incident, Weapons Possession, Drugs or Alcohol | Numeric | ||
4_1_7 | Disruption | Numeric | ||
4_1_8 | Defiance | Numeric | ||
4_1_9 | Inappropriate Language | Numeric | ||
4_1_10 | All Other | Numeric | ||
4_2 In-School Suspensions (students not days) | Count of students who received in-school suspensions for at least 1 full day during the past school year_ Note: Counts are by grade-level (KG-15) | |||
4_2_1 Most Serious | Violent Incident (with physical injury requiring professional medical attention) | Numeric | ||
4_2_2 | Violent Incident, including harassment & bullying (without physical injury) | Numeric | ||
4_2_3 | Weapons Possession (no injury) | Numeric | ||
4_2_4 | Illicit Drugs | Numeric | ||
4_2_5 | Alcohol | Numeric | ||
4_2_6 | Other Violent Incident, Weapons Possession, Drugs or Alcohol | Numeric | ||
4_2_7 | Disruption | Numeric | ||
4_2_8 | Defiance | Numeric | ||
4_2_9 | Inappropriate Language | Numeric | ||
4_2_10 Least Serious | All Other | Numeric | ||
4_3 Out-of_School Suspensions (students not days) | Count of students who received out-of-school suspensions for at least 1 full day during the past school year_ Note: Counts are by grade-level (KG-15) | |||
4_3_1 Most Serious | Violent Incident (with physical injury requiring professional medical attention) | Numeric | ||
4_3_2 | Violent Incident, including harassment & bullying (without physical injury) | Numeric | ||
4_3_3 | Weapons Possession (no injury) | Numeric | ||
4_3_4 | Illicit Drugs | Numeric | ||
4_3_5 | Alcohol | Numeric | ||
4_3_6 | Other Violent Incident, Weapons Possession, Drugs or Alcohol | Numeric | ||
4_3_7 | Disruption | Numeric | ||
4_3_8 | Defiance | Numeric | ||
4_3_9 | Inappropriate Language | Numeric | ||
4_3_10 Least Serious | All Other | Numeric | ||
4_4 Expulsions (students not days) | Count of students who were expelled during the past school year_ Note: Counts are by grade-level (KG-15) | |||
4_4_1 Most Serious | Violent Incident (with physical injury requiring professional medical attention) | Numeric | ||
4_4_2 | Violent Incident, including harassment & bullying (without physical injury) | Numeric | ||
4_4_3 | Weapons Possession (no injury) | Numeric | ||
4_4_4 | Illicit Drugs | Numeric | ||
4_4_5 | Alcohol | Numeric | ||
4_4_6 | Other Violent Incident, Weapons Possession, Drugs or Alcohol | Numeric | ||
4_4_7 | Disruption | Numeric | ||
4_4_8 | Defiance | Numeric | ||
4_4_9 | Inappropriate Language | Numeric | ||
4_4_10 Least Serious | All Other | Numeric | ||
Section 5: School Safety | ||||
5_1 Gun Free Schools Act of 1994 | Count of firearms incidents which occurred during the school year_ | |||
5_1_1 | Handguns | Numeric | ||
5_1_2 | Rifles/Shotguns | Numeric | ||
5_1_3 | More than one type of weapon or firearm | Numeric | ||
5_1_4 | Other | Numeric | ||
5_2 Disciplined for possessing a firearm_ | Output is by Grade, Type of Firearm, Student Identified as Disabled and Disciplinary Action Taken_ | |||
5_3 Persistently Dangerous Schools | How many times did each of the following offenses occur during the past school year? | |||
5_3_1 | Homicide | Numeric | ||
5_3_2 | First or second degree assault | Numeric | ||
5_3_3 | Aggravated felonious sexual assault | Numeric | ||
5_3_4 | Arson | Numeric | ||
5_3_5 | Robbery (armed, violent or threatening) | Numeric | ||
5_3_6 | Firearms possession or sale | Numeric | ||
Section 6: Truancy | How many students were habitually truant during the past school year? Habitually truant is defined as ten half days of unexcused absence during a school year_ | |||
6_1 Total Truancy | Total number of students who were reported as absent unexcused based on the attendance code(s) selected at run time for 10 days or more_ | Numeric | ||
CSV Audit Report Output
Each of the fields displayed in the output of the report are described below_ See Understanding the Report Output Table for a definition of each column in the table
Item # or Position | Description | [Table]FieldName | Field Type | Field Length |
Last Name | Student Last Name If an Incident has an Persistently Dangerous School (PDS) Attribute, the last name will be populated with ^PDS) | [Students]Last_Name | Alpha | 100 |
First Name | Student First Name | [Students]First_Name | Alpha | 100 |
Student Number | Student Number | [Students]Student_Number | Numeric | 10 |
Grade | Student Grade Level | [Students]Grade_Level | Number | 10 |
Student School | Student School ID | [Students]SchoolID | Number | |
Incident Number | Incident ID | [S_NH_LOG_X]SS_incidentID | Numeric | 11 |
Incident School | School the incident occurred | |||
Incident Date | The Incident Date | |||
Role | Role of the Participant If the Last Name is ^PDS the role will be ‘PDS’_ If the record is for Truancy the role will be ‘Truancy’. If the Last Name is blank, this is an unknown participant in the incident. | |||
ISS | Student has an In School Suspension Action Code | |||
OSS | Student has an Out of School Suspension Action Code | |||
Exp | Student has an Expelled Action Code | |||
Section 1: Restraints & Seclusion Information | ||||
Restrained Students | ||||
SR_1_1 | Number of restraint reports generated this school year | Numeric | ||
SR_1_1_1 | Active/On-going investigations | Numeric | ||
SR_1_1_2 | Closed | Numeric | ||
SR_1_1_3 | Occurred at a location other than the school building and/or campus | Numeric | ||
SR_1_2 | Number of restraints resulting in bodily injury this school year | Numeric | ||
SR_1_3 | Number of restraints resulting in "serious injury or death" this school year | Numeric | ||
Secluded Students | ||||
SR_1_4 | Number of seclusion reports generated this school year | Numeric | ||
SR_1_4_1 | Active/On-going investigations | Numeric | ||
SR_1_4_2 | Closed | Numeric | ||
SR_1_4_3 | Occurred at a location other than the school building and/or campus | Numeric | ||
Section 2: Harassment: 'How Many Incidents were reported during the past school year on the basis of' are in 2.1 - 2.5 of the School Safety Survey ‘How many students were reported to have been harassed during the past school year on the basis of’ are in 2.6 - 2.10 of the School Safety Survey ‘How many students were disciplined for engaging in harassment during the past school year on the basis of’ are in 2.11 - 2.15 of the School Safety Survey | ||||
H_2_G | Gender The numbers of Incidents reported are found in 2.1. Students with a Role of Victim will report in 2.6. Students with a Role of Offender will report in 2.11. | Numeric | ||
H_2_SO | Sexual orientation The numbers of Incidents reported are found in 2.2. Students with a Role of Victim will report in 2.7. Students with a Role of Offender will report in 2.12. | Numeric | ||
H_2_RC | Race, color or national origin The numbers of Incidents reported are found in 2.3. Students with a Role of Victim will report in 2.8. Students with a Role of Offender will report in 2.13. | Numeric | ||
H_2_D | Disability The numbers of Incidents reported are found in 2.4. Students with a Role of Victim will report in 2.9. Students with a Role of Offender will report in 2.14. | Numeric | ||
H_2_PC | Physical characteristics (other that race) The numbers of Incidents reported are found in 2.5. Students with a Role of Victim will report in 2.10. Students with a Role of Offender will report in 2.15. | Numeric | ||
Section 3: Bullying | Indicate the number of incidents during the past year of: | |||
B_3_1 | Reported bullying (of any kind) | Numeric | ||
B_3_2 | Reported cyber bullying | Numeric | ||
B_3_3 | Investigated and actual bullying (of any kind) | Numeric | ||
B_3_4 | Investigated and actual cyber bullying | Numeric | ||
Section 3: Bullying | Number of incidents of investigated and actual bullying during the past year that were based on: | |||
B_3_5_G | Gender | Numeric | ||
B_3_6_SO | Sexual Orientation | Numeric | ||
B_3_7_R | Race, color or national origin | Numeric | ||
B_3_8_D | Disability | Numeric | ||
B_3_9_PC | Physical characteristics (other that race) | Numeric | ||
B_3_10_OB | Any other basis | Numeric | ||
Section 3: Bullying | Number of incidents of investigated and actual bullying during the past year that were based on: | |||
B_3_11 | Were a single significant event | Numeric | ||
B_3_12 | Were a pattern of deliberate harmful events | Numeric | ||
B_3_13 | Included physical harm to the victim | Numeric | ||
B_3_14 | Included harm to the victim’s property | Numeric | ||
B_3_15 | Used social/emotional alienation or tactics | Numeric | ||
B_3_16 | Interfered with the victim’s educational opportunities | Numeric | ||
B_3_17 | Substantially disrupted the orderly operation of the school | Numeric | ||
Section 4: Student Discipline Section 4.1 is the Count of Incidents and will not print on this audit report. Each unique incident will report in the selected area. | ||||
4_2 In-School Suspensions (students not days) | Count of students who received in-school suspensions for at least 1 full day during the past school year. Note: Counts are by grade-level (KG-15) | |||
ISS_4_2_1 | Violent Incident (with physical injury requiring professional medical attention) | Numeric | ||
ISS_4_2_2 | Violent Incident, including harassment & bullying (without physical injury) | Numeric | ||
ISS_4_2_3 | Weapons Possession (no injury) | Numeric | ||
ISS_4_2_4 | Illicit Drugs | Numeric | ||
ISS_4_2_5 | Alcohol | Numeric | ||
ISS_4_2_6 | Other Violent Incident, Weapons Possession, Drugs or Alcohol | Numeric | ||
ISS_4_2_7 | Disruption | Numeric | ||
ISS_4_2_8 | Defiance | Numeric | ||
ISS_4_2_9 | Inappropriate Language | Numeric | ||
ISS_4_2_10 | All Other | Numeric | ||
4_3 Out-of_School Suspensions (students not days) | Count of students who received out-of-school suspensions for at least 1 full day during the past school year. Note: Counts are by grade-level (KG-15) | |||
OSS_4_3_1 | Violent Incident (with physical injury requiring professional medical attention) | Numeric | ||
OSS_4_3_2 | Violent Incident, including harassment & bullying (without physical injury) | Numeric | ||
OSS_4_3_3 | Weapons Possession (no injury) | Numeric | ||
OSS_4_3_4 | Illicit Drugs | Numeric | ||
OSS_4_3_5 | Alcohol | Numeric | ||
OSS_4_3_6 | Other Violent Incident, Weapons Possession, Drugs or Alcohol | Numeric | ||
OSS_4_3_7 | Disruption | Numeric | ||
OSS_4_3_8 | Defiance | Numeric | ||
OSS_4_3_9 | Inappropriate Language | Numeric | ||
OSS_4_3_10 | All Other | Numeric | ||
4_4 Expulsions (students not days) | Count of students who were expelled during the past school year. Note: Counts are by grade-level (KG-15) | |||
EXP_4_4_1 | Violent Incident (with physical injury requiring professional medical attention) | Numeric | ||
EXP_4_4_2 | Violent Incident, including harassment & bullying (without physical injury) | Numeric | ||
EXP_4_4_3 | Weapons Possession (no injury) | Numeric | ||
EXP_4_4_4 | Illicit Drugs | Numeric | ||
EXP_4_4_5 | Alcohol | Numeric | ||
EXP_4_4_6 | Other Violent Incident, Weapons Possession, Drugs or Alcohol | Numeric | ||
EXP_4_4_7 | Disruption | Numeric | ||
EXP_4_4_8 | Defiance | Numeric | ||
EXP_4_4_9 | Inappropriate Language | Numeric | ||
EXP_4_4_10 | All Other | Numeric | ||
Section 5: School Safety | ||||
5_1 Gun Free Schools Act of 1994 | Count of firearms incidents which occurred during the school year. | |||
GFA_5_1_1 | Handguns | Numeric | ||
GFA_5_1_2 | Rifles/Shotguns | Numeric | ||
GFA_5_1_3 | More than one type of weapon or firearm | Numeric | ||
GFA_5_1_4 | Other | Numeric | ||
GFA_5_2_Disabled | Disciplined for possessing a firearm | Numeric | ||
GFA_5_2_ExpLYmod_Services | One year expulsion not modified, receiving services for possessing a firearm | Numeric | ||
GFA_5_2_Exp1yr_Services | Expulsion modified to less than one year, receiving | Numeric | ||
GFA_5_2_Exp_AltPlace | Expulsion with alternative placement for possessing a firearm | Numeric | ||
GFA_5_2_ExpLYmod_AltPlace | Expulsion modified to less than one year, alternative | Numeric | ||
GFA_5_2_ExpLYmod_noAltPlace | Expulsion modified to less than one year, no alternative | Numeric | ||
GFA_5_2_Exp1yr_noAltPlace | One year expulsion not modified, no alternative | Numeric | ||
GFA_5_2_OtherDA | Other disciplinary action for possessing a firearm | Numeric | ||
GFA_5_2_OtherRemoval | Other Removal (such as death, withdrawal, or | Numeric | ||
GFA_5_2_NoActiontaken | No action taken for possessing a firearm | Numeric | ||
5_3 Persistently Dangerous Schools | How many times did each of the following offenses occur during the past school year? | |||
PDS_5_3_1 | Homicide | Numeric | ||
PDS_5_3_2 | First or second degree assault | Numeric | ||
PDS_5_3_3 | Aggravated felonious sexual assault | Numeric | ||
PDS_5_3_4 | Arson | Numeric | ||
PDS_5_3_5 | Robbery (armed, violent or threatening) | Numeric | ||
PDS_5_3_6 | Firearms possession or sale | Numeric | ||
Section 6: Truancy | How many students were habitually truant during the past school year? Habitually truant is defined as ten half days of unexcused absence during a school year_ | |||
Truancy_6_1 | The student's total number of days reported as absent unexcused based on the attendance code(s) selected at run time for any amount of time_ | Numeric | ||