iNHDEX Student Roster

Contents

Introduction

This report uses the state reporting platform to generate results. There may be some additional setup required to run this report. The additional setup required to will be to configure ReportWorks Preferences if you have not already done so.

If you have already configured ReportWorks Preferences, no additional setup is required.
If you have not configured ReportWorks Preferences, please refer to the "ReportWorks Preferences" section of the ReportWorks Setup Guide located on PowerSource. This section will provide steps for configuring the scheduler node for the report queue.

Selection Criteria

The Students School ID must be in the selected schools to run.
If using a current student selection, student must be in the current student selection.
Students Entry Date must be less than or equal to the Report End Date entered.
Students Exit Date must be greater than the Report Start Date entered.
Student cannot be set to be excluded from State Reporting.
The students current enrollment is not excluded from state reporting.
Student has an Enrollment Status Code that is any of the following 21, 22, 23, 24, 25, 26, 27, 29 or 35 (Non VLAC Dual Enrolled Students).
Students who do not have an Enrollment Status Code will default to 21.
To report Out of District Students:
The appropriate school(s) must be selected for both options below.
The student is enrolled in a school where District Setup > School Info - District of Enrollment is for the district selected at run-time.
The student has a District Number Override (OOD students only) entry for the district selected at run-time.

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Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools*	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Current Selection Students*	Choose one of the following: The Selected xxx Students Only All Students
Report Start Date*	Enter the first date in the date range for this report.
End Date*	Enter the last date in the date range for this report.
If Reporting Out of District Students, District to Report	Parameter Logic: If parameter is blank then report all students in the selected schools. If parameter has a district selected, then report all students where District Number Override matches the selected district OR is the district number for the selected schools.
Include the Assessment Grouping Field	Select Yes to include the Assessment Grouping Field, If no is selected, the Assessment Grouping Field is submitted as null.
Include Column Headings*	Select Yes if column headers are to be included in the report.
Include Student Name	Select whether to include or not include student names in the report.
Scheduling – Run Now	Leave Run Now selected to run the report now.
Scheduling – Schedule	Click the Schedule button to schedule this report to run nightly. Check the weekdays only box.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Data Element/ Field Long Name	Description	[Table]FieldName	Field Type	Field Length	Begin / End Position
sauNbr SAU Number	The state-assigned code for the SAU. This field is extracted from the edit school page: District Management > District Setup > School Info > select a school >edit school.	[Prefs]NH_SAUNBR	Numeric	3	N/A
distNbr District Number	The state-assigned code for the District. This field is extracted from the District Information page: District Management > District Setup > District Info.	[Schools]District_Number [Prefs]nam-District_Number	Numeric	3	N/A
schoolNbr School Number	The state-assigned code for the school. This field is extracted from the edit school page, District Management > District Setup > School Info > Select a school > Edit school.	[Students]SchoolID OR [Reenrollments]SchoolID From above uses [Schools]Alternate_SchoolNumber or [Schools]School_Number Or [S_NH_STU_X]School_Number_Override Or [S_NH_REN_X]School_Number_Override	Numeric	5	N/A
Student Name When Include Student Name is selected.	If 'Yes' is selected in the 'Include Student Names' parameter, this column will appear with the student name in Last First Middle order. This a not a State Data Element for the report but is an option for the purpose of verification.	[Students]LastFirst	Alpha-numeric	150	N/A
sasId SASID	This field is the State Assigned Student ID (SASID). This field value is extracted from the iNHDEX Data Elements page: Student Selection > Compliance >iNHDEX Data Elements	[Students]State_StudentNumber	Numeric	10	N/A
dob Date of Birth	Date of Birth of the student. This field contains the student’s birth date. This field value is extracted from the General Demographics page: Student Selection > Student Profile > Demographics.	[Students]DOB	Date mm/dd/yyyy	10	N/A
grade Grade	Student Grade Level This field value is extracted from the Enrollment History page: Student Selection > Enrollment History > Edit Current Enrollment.	[Students]Grade_Level OR [Reenrollments]Grade_Level	Numeric	2	N/A
enrollmentStatus Enrollment Status	Enrollment Status This field is extracted from Enrollment History page: Start Page > Student Selection > Enrollment History > Edit Current Enrollment. When the field is blank, the report defaults the status to ‘21’.	[S_NH_STU_X]Enrollment_Status OR [S_NH_REN_X]Enrollment_Status	Numeric	2	N/A
entryDate Entry Date	Entry Date This field contains the date the student enrolled in the school. This field is extracted from Enrollment History page: Student Selection > Enrollment History > Edit Current Enrollment.	[Students]EntryDate OR [ReEnrollments]EntryDate	Date	8	N/A
entryCode Entry Code	Entry Code This field contains the entry code the student enrollment. This field is extracted from Enrollment History page: Student Selection > Enrollment History > Edit Current Enrollment.	[Students]EntryCode OR [ReEnrollments]EntryCode	Alpha-numeric	3	N/A
exitDate Exit Date	Exit Date This field contains the date the student exited the school, if applicable. This field is extracted from Enrollment History page: Student Selection > Enrollment History > Edit Current Enrollment.	If the Exit Code is not null then [Students]ExitDate - 1 day OR [ReEnrollments]ExitDate - 1 day	Date	8	N/A
exitCode Exit (withdrawal) Code	Exit Code This field contains the code identifying the reason the student exited the school, if applicable. This field is extracted from Enrollment History page: Student Selection > Enrollment History > Edit Current Enrollment.	[Students]ExitCode OR [ReEnrollments]ExitCode	Alpha-numeric	3	N/A
dlmEligible DLM Eligibility Indicator	Indicator that student will take DLM assessment. Student Selection > Compliance > iNHDEX Data elements > DLM Eligibility Indicator (DLMELigible)	[S_NH_STU_X]DLMEligible	Numberic	1	N/A
assessmentGrouping Assessment Group for LEA	If the user selects the option to export this item when creating the file: Student Selection > Compliance > iNHDEX Data elements > Sort Group for Assessment Test Labels (AssessmentGrouping) Else Student Selection > Student Profile > Modify Information > Home_Room	[S_NH_STU_X]AssessmentGrouping or [Students]Home_Room	Alpha-numeric	30	N/A
testSchool Override Test School	Override Test School School number to override the test center (optional). This field is extracted from Enrollment History page: Student Selection > Enrollment History > Edit Current Enrollment.	[S_NH_STU_X]Test_School_Override	Numeric	5	N/A