iNHDEX Student Roster
Contents
Introduction
This report uses the state reporting platform to generate results. There may be some additional setup required to run this report. The additional setup required to will be to configure ReportWorks Preferences if you have not already done so.
If you have already configured ReportWorks Preferences, no additional setup is required.
If you have not configured ReportWorks Preferences, please refer to the "ReportWorks Preferences" section of the ReportWorks Setup Guide located on PowerSource. This section will provide steps for configuring the scheduler node for the report queue.
Selection Criteria
The Student School ID must be in the selected schools to run.
If using a current student selection, student must be in the current student selection.
The Student Entry Date must be less than or equal to the Report End Date entered.
The Student Exit Date must be greater than the Report Start Date entered.
Student cannot be set to be excluded from state reporting.
If user elects to restrict students to those flagged for inclusion in the i.4.see submissions, then only those students are included in the report.
If user elects to restrict students to those with a SASID, then only those students are included in the report.
The student’s current enrollment is not excluded from state reporting.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Select Schools* | If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Current Selection Students* | Choose one of the following:
|
Report Start Date* | Enter the first date in the date range for this report. |
End Date* | Enter the last date in the date range for this report. |
Include the Assessment Grouping Field | Select Yes to include the Assessment Grouping Field, If no is selected, the Assessment Grouping Field is submitted as null. |
Include Column Headings* | Select Yes if column headers are to be included in the report. |
Include Student Name | Select whether to include or not include student names in the report. |
Scheduling – Run Now | Leave Run Now selected to run the report now. |
Scheduling – Schedule | Click the Schedule button to schedule this report to run nightly. Check the weekdays only box. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Data Element | Description | [Table]FieldName | Field Type | Field Length | Begin / End Position |
SAU Number | 3 digit SAU Number This field is extracted from the edit school page: Start Page > District Setup > Schools/School Info > select a school >edit school. | [Prefs]NH_SAUNBR | Numeric | 3 | N/A |
District Number | 3 digit District Number. This field is extracted from the District Information page: Start Page > District Setup > District Information. | [Schools]District_Number [Prefs]nam-District_Number | Numeric | 3 | N/A |
School Number | 5 digit School Number This field is extracted from the edit school page, Start Page > District Setup > Schools/School Info > Select a school > Edit school. | [Students]SchoolID OR [Reenrollments]SchoolID From above uses [Schools]Alternate_SchoolNumber or [Schools]School_Number Or [S_NH_STU_X]School_Number_Override Or [S_NH_REN_X]School_Number_Override | Numeric | 5 | N/A |
Student Name | If 'Yes' is selected in the 'Include Student Names' parameter, this column will appear with the student name in Last First Middle order. This a not a State Data Element for the report but is an option for the purpose of verification. | [Students]LastFirst | Alpha-numeric | 150 | N/A |
SASID | This field is the State Assigned Student ID. This field value is extracted from the State/Province – NH page: Start Page > Student Selection > State/Province – NH > i4see Data Elements | [Students]State_StudentNumber | Numeric | 10 | N/A |
Date of Birth | This field contains the student’s birth date. This field value is extracted from the General Demographics page: Start Page > Student Selection > General Demographics. | [Students]DOB | Date mm/dd/yyyy | 10 | N/A |
Grade | Student Grade Level This field value is extracted from the Transfer Info page: Start Page > Student Selection > Transfer Info > Edit Current Enrollment. | [Students]Grade_Level OR [Reenrollments]Grade_Level | Numeric | 2 | N/A |
Enrollment Status | This field contains the student’s current enrollment status. This field is extracted from Start Page > Student Selection > Transfer Information. When the field is blank, the report defaults the status to ‘21’. | [S_NH_STU_X]Enrollment_Status OR [S_NH_REN_X]Enrollment_Status | Numeric | 2 | N/A |
Entry Date | This field contains the date the student enrolled in the school. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. | [Students]EntryDate OR [ReEnrollments]EntryDate | Date | 8 | N/A |
Entry Code | This field contains the entry code the student enrollment. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. | [Students]EntryCode OR [ReEnrollments]EntryCode | Alpha-numeric | 3 | N/A |
Exit Date | This field contains the date the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. Note: When the Enrollment Status is '7' and the Reporting Period is Beginning of Year (BOY) or Anytime of Year (AOY) and the student exit date is before the date the report is being generated then the Exit Date is the student exit date, otherwise the Exit Date is one day prior to the student exit date. | If Reporting Period is EOY [Students]ExitDate - 1 day OR [ReEnrollments]ExitDate - 1 day If Reporting Period is BOY or AOY AND [S_NH_STU_X]Enrollment_Status = 7 or OR ELSE [Students]ExitDate - 1 day or [ReEnrollments]ExitDate - 1 day | Date | 8 | N/A |
Exit Code | This field contains the code identifying the reason the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. | [Students]ExitCode OR [ReEnrollments]ExitCode | Alpha-numeric | 3 | N/A |
DLM Eligible | Indicator that student will take DLM assessment. | [S_NH_STU_X]DLMEligible | Numberic | 1 | N/A |
Assessment Grouping | If the user selects the option to export this item when creating the file: Start Page > Student Selection > State/Province – NH > i.4.see Data elements > 680 AssessmentGrouping Else Start Page > Student Selection > Modify Information > Home_Room | [S_NH_STU_X]AssessmentGrouping or [Students]Home_Room | Alpha-numeric | 30 | N/A |
Test School | School number to override the test center (optional). | [S_NH_STU_X]Test_School_Override | Numeric | 5 | N/A |
Accommodations | Indicates if accommodations will be used. 0 - No accommodations. 1 - Accommodation will be used. | [S_NH_STU_X]Accommodations | Numeric | 1 | N/A |