iNHDEX Student Roster

Contents

Introduction

This report uses the state reporting platform to generate results. There may be some additional setup required to run this report. The additional setup required to will be to configure ReportWorks Preferences if you have not already done so.

If you have already configured ReportWorks Preferences, no additional setup is required.
If you have not configured ReportWorks Preferences, please refer to the "ReportWorks Preferences" section of the ReportWorks Setup Guide located on PowerSource. This section will provide steps for configuring the scheduler node for the report queue.

Selection Criteria

The Student School ID must be in the selected schools to run.
If using a current student selection, student must be in the current student selection.
The Student Entry Date must be less than or equal to the Report End Date entered.
The Student Exit Date must be greater than the Report Start Date entered.
Student cannot be set to be excluded from state reporting.
If user elects to restrict students to those flagged for inclusion in the i.4.see submissions, then only those students are included in the report.
If user elects to restrict students to those with a SASID, then only those students are included in the report.
The student’s current enrollment is not excluded from state reporting.

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Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools*	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Current Selection Students*	Choose one of the following: The Selected xxx Students Only All Students
Report Start Date*	Enter the first date in the date range for this report.
End Date*	Enter the last date in the date range for this report.
Include the Assessment Grouping Field	Select Yes to include the Assessment Grouping Field, If no is selected, the Assessment Grouping Field is submitted as null.
Include Column Headings*	Select Yes if column headers are to be included in the report.
Include Student Name	Select whether to include or not include student names in the report.
Scheduling – Run Now	Leave Run Now selected to run the report now.
Scheduling – Schedule	Click the Schedule button to schedule this report to run nightly. Check the weekdays only box.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Data Element	Description	[Table]FieldName	Field Type	Field Length	Begin / End Position
SAU Number	3 digit SAU Number This field is extracted from the edit school page: Start Page > District Setup > Schools/School Info > select a school >edit school.	[Prefs]NH_SAUNBR	Numeric	3	N/A
District Number	3 digit District Number. This field is extracted from the District Information page: Start Page > District Setup > District Information.	[Schools]District_Number [Prefs]nam-District_Number	Numeric	3	N/A
School Number	5 digit School Number This field is extracted from the edit school page, Start Page > District Setup > Schools/School Info > Select a school > Edit school.	[Students]SchoolID OR [Reenrollments]SchoolID From above uses [Schools]Alternate_SchoolNumber or [Schools]School_Number Or [S_NH_STU_X]School_Number_Override Or [S_NH_REN_X]School_Number_Override	Numeric	5	N/A
Student Name	If 'Yes' is selected in the 'Include Student Names' parameter, this column will appear with the student name in Last First Middle order. This a not a State Data Element for the report but is an option for the purpose of verification.	[Students]LastFirst	Alpha-numeric	150	N/A
SASID	This field is the State Assigned Student ID. This field value is extracted from the State/Province – NH page: Start Page > Student Selection > State/Province – NH > i4see Data Elements	[Students]State_StudentNumber	Numeric	10	N/A
Date of Birth	This field contains the student’s birth date. This field value is extracted from the General Demographics page: Start Page > Student Selection > General Demographics.	[Students]DOB	Date mm/dd/yyyy	10	N/A
Grade	Student Grade Level This field value is extracted from the Transfer Info page: Start Page > Student Selection > Transfer Info > Edit Current Enrollment.	[Students]Grade_Level OR [Reenrollments]Grade_Level	Numeric	2	N/A
Enrollment Status	This field contains the student’s current enrollment status. This field is extracted from Start Page > Student Selection > Transfer Information. When the field is blank, the report defaults the status to ‘21’.	[S_NH_STU_X]Enrollment_Status OR [S_NH_REN_X]Enrollment_Status	Numeric	2	N/A
Entry Date	This field contains the date the student enrolled in the school. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.	[Students]EntryDate OR [ReEnrollments]EntryDate	Date	8	N/A
Entry Code	This field contains the entry code the student enrollment. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.	[Students]EntryCode OR [ReEnrollments]EntryCode	Alpha-numeric	3	N/A
Exit Date	This field contains the date the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. Note: When the Enrollment Status is '7' and the Reporting Period is Beginning of Year (BOY) or Anytime of Year (AOY) and the student exit date is before the date the report is being generated then the Exit Date is the student exit date, otherwise the Exit Date is one day prior to the student exit date.	If Reporting Period is EOY [Students]ExitDate - 1 day OR [ReEnrollments]ExitDate - 1 day If Reporting Period is BOY or AOY AND [S_NH_STU_X]Enrollment_Status = 7 or OR [S_NH_REN_X]Enrollment_Status = 7 THEN [Students]ExitDate OR [ReEnrollments]ExitDate ELSE [Students]ExitDate - 1 day or [ReEnrollments]ExitDate - 1 day	Date	8	N/A
Exit Code	This field contains the code identifying the reason the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.	[Students]ExitCode OR [ReEnrollments]ExitCode	Alpha-numeric	3	N/A
DLM Eligible	Indicator that student will take DLM assessment.	[S_NH_STU_X]DLMEligible	Numberic	1	N/A
Assessment Grouping	If the user selects the option to export this item when creating the file: Start Page > Student Selection > State/Province – NH > i.4.see Data elements > 680 AssessmentGrouping Else Start Page > Student Selection > Modify Information > Home_Room	[S_NH_STU_X]AssessmentGrouping or [Students]Home_Room	Alpha-numeric	30	N/A
Test School	School number to override the test center (optional).	[S_NH_STU_X]Test_School_Override	Numeric	5	N/A
Accommodations	Indicates if accommodations will be used. 0 - No accommodations. 1 - Accommodation will be used.	[S_NH_STU_X]Accommodations	Numeric	1	N/A