iNHDEX Program Participation Submission

Introduction

The Program Participation submission should include any students participating in the following school programs: Adult Education, 504 Plans, NH Career Academy.

WINDOW: BOY/MOY/EOY

Selection Criteria

The report selects records based on the following criteria:

School is not excluded from state reporting.
Student is not excluded from state reporting.
Student has a enrollment record during the specified time frame.
Student is currently enrolled in one of the following student programs, Adult ED, 504 Plan, or NH Career Academy.
The following is how information in the Student Programs populate in the Program Participation Submission:
- If a student in enrolled in any of the above student programs in a previous school year, the student does not have to be re-enrolled in the student program every year and the Program Participation Date will report as the student’s school enrollment entry date for the school year of report’s date range.
- If the student enrolled in any of the above student programs and then transfers schools within the same school year, the student does not have to be added into the student program again in the new school. The information in the file will appear as follows:
  - If the report is generated at the student’s current school, and the student’s school enrollment is within the report date range, the student will show up in the file with the Program Participation Date being the student’s Start Date of that school.
  - If the report is being generated at the district level for both the school the student transferred out and the school the student transferred in (current), and the student’s school enrollment is within the report date range, the student will appear in the file twice for the Program Type with the Program Participation Date reporting as follows:
    - The transferred out school reports the student’s school enrollment entry date, or the student's school program entry date if the student program entry date is > the student’s school enrollment entry date.
    - The transferred in school (current) reports the date as the student’s school enrollment entry date.
- If a student exits a student program on the same date as the End Date of the report, the student’s program will appear in the file to report the exit.

Required Set-Up

Identify schools that are excluded from State reporting
Identify students who are excluded from State reporting

Report Input

Field	Description
Select School to Export	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Select Students	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Start Date	Enter the first date in the date range for this report.
End Date	Enter the last date in the date range for this report.
Reporting Period	Select: BOY for the Beginning of Year Submission MOY for Middle of the Year Submission EOY for End of Year Submission
Include Column Headings	Choose the option to include or not include column headings in the report.
Include Student Names	Choose the option to include or not include a column of student names in the report. The state file should not include the student names, the 'Yes' option is for verification purposes only. The default is set to ‘No’.

Report Output

Data Element	Description	[Table]FieldName	Field Type
SAU Number	This field contains the school administrative unit number assigned to the school submitting the report. This field is extracted from the Start Page > District Management > District Setup > District Information.	[Prefs]NH_SAUNBR	Numeric
District Number	This field contains the number of the district submitting the report. This field is extracted from the Start Page > District Management > District Setup > District Information.	[Schools]District_Number OR [Prefs]Name-districtnumber	Numeric
School Number	The state-assigned code for the school.	[Schools]Alternate_School_Number Or [Schools]School_Number	Numeric
SASID	This field contains SASID assigned to this student by the New Hampshire Department of Education. This field is extracted from the Start Page > Student Selection > Compliance > New Hampshire State Information > i.4.see Data Elements.	[Students]State_StudentNumber	Numeric
Date of Birth	This field contains the student’s date of birth. Start Page > Student Search > Student Profile > Student Details > Demographics.	[Students]dob	MM/DD/YYYY
Program Type	The type of program the student was involved with (e.g. Adult Education). Start Page > Select Student > Courses and Programs > Student Programs.	[Gen]name where [Gen]Cat = 'specprog' AND gen.name IN ('504 Plan','Adult ED','NH Career Academy').	Alpha-Numeric
Program Entry Date	The first day the student was involved with this program during the current school year. Start Page > Select Student > Courses and Programs > Student Programs.	[SPEnrollments]Enter_Date if the program starts during the user selected date range If the program starts prior to the students current enrollment based on the the user selected date range then the students current entrydate ([Students] or [ReEnrollment]EntryDate).	MM/DD/YYYY
Program Exit Date	The last day the student was involved with this program during the current school year (leave null if the student is involved through the end of the school year). Start Page > Select Student > Courses and Programs > Student Programs.	If not specified, null (only submitted when the student program has a ProgramExitCode).	MM/DD/YYYY
Program Exit Code	The program exit code. Start Page > Select Student > Courses and Programs > Student Programs.	[S_NH_SEN_X]ProgramExitCode	Alpha-Numeric
Program Indicator	An indicator showing the type of involvement. Reports as 1 or Yes.	N/A	Alpha-Numeric
Program Value	Null, optional not submitting.	N/A	Alpha-Numeric