iNHDEX Program Participation Submission

Introduction

The Program Participation submission should include any students participating in the following school programs: Adult Education, 504 Plans, NH Career Academy.

WINDOW: BOY/MOY/EOY

Selection Criteria

The report selects records based on the following criteria:

• School is not excluded from state reporting.

• Student is not excluded from state reporting.

• Student has a enrollment record during the specified time frame.

• Student is currently enrolled in one of the following student programs, Adult ED, 504 Plan, or NH Career Academy.

Student Programs Setup Detail:

The Program Type is determined from the student’s Student Programs. The Program Exit Date and Program Exit Codes will report the code values from the Student Programs when the fields are not blank. When fields are blank in Student Programs there are multiple possibilities. The following describes how Student Programs work with the Program Participation Report:

• A record is created if the Student Program has an entry date before or within the report date range and also has the following:

  • The Student Program - Entry Date is before or within the date range given in the report parameters and there is no Student Program - Exit Date.

    • If the Student Program - Entry Date is before the first day of school, the Program Entry Date will populate from the student’s Enrollment History - Entry Date of the enrollment that falls within the report date parameters.

  • The Student Program - Entry Date is before or within the date range given in the report parameters and the Student Program - Exit Date is within the date range in the report parameters.

    • If the Student Program - Entry Date is before the first day of school, the Program Entry Date will populate from the student’s Enrollment History - Entry Date of the enrollment that falls within the report date parameters.

  • The Student Program - Entry Date is before or within the date range given in the report parameters and the Student Program - Exit Date is after the date range in the report parameters.

    • If the Student Program - Entry Date is before the first day of school, the Program Entry Date will populate from the student’s Enrollment History - Entry Date of the enrollment that falls within the report date parameters.

    • Neither the Program Exit Date nor Program Exit Code will NOT populate in the report.

• Program Participation Submission report will populate the Program Exit Date and Program Exit Code as follows:

  • For the BOY and MOY reporting cycle:
    Will only report a Program Exit Date and Program Exit Code if there is a Student Program - Exit Date.

    • Updates the Program Exit Date and Program Exit Code elements as follows:

      • The Student Program - Exit Date minus 1 school day will populate as the Program Exit Date and the Program Exit Code reports as follows:

        • If there is a Student Program - NH State Program Exit, that reports as the Program Exit Code without exception.

        • If the Student Program - NH State Program Exit Code is blank, it will be populated in the report as follows:

          • If the student’s Enrollment History – Exit Code is ’11’, the Program Exit Code populates as a ‘2’ (Graduated), else the Program Exit Code populates as a ‘1’ (Exited).

          • The Program Exit Code will populate in the report but will NOT be updated on the Student Program page.

  • For the EOY reporting cycle:
    Reports a Program Exit Date and Program Exit Code if:
    There is a Student Program – Exit Date
    or
    The student’s Enrollment History – Exit Date is on or greater than the last day of school AND the student’s Enrollment History – Exit Code or the School Info - iNHDEX Default (Grade Level) Exit Code is ‘11’.

    • Updates the Program Exit Date and Program Exit Code elements as follows:

      • If there is a Student Program - Exit Date, that reports as the Program Exit Date minus 1 school day without exception.

      • If there is a Student Program - NH State Program Exit Code that reports as the Program Exit Code without exception, if blank then:

        • If the student’s Enrollment History - Exit Code or School Info - iNHDEX Default (Grade Level) Exit Code is ‘11’ and the student’s Enrollment History - Exit Date is on or after the last day of school, the School Info – Date of Graduation reports as the Program Exit Date and the Program Exit Code will be ‘2’ (Graduated).

        • If the student’s Enrollment History - Exit Code or School Info - iNHDEX Default (Grade Level) Exit Code is ‘11’ and the Enrollment History - Exit Date is before the last day of school, the Program Exit Code will be ‘2’ (Graduated) and the Program Exit Date is the Student Program – Exit Date (if populated) minus 1 school day or Enrollment History – Exit Date minus 1 school day (if there is no Student Program - Exit Date).

        • If the student’s Enrollment History - Exit Code or School Info - iNHDEX Default (Grade Level) Exit Code is not ‘11’ and the Student Program - Exit Date is before the last day of school, the Program Exit Date reports as the Student Program – Exit Date minus 1 school day and the Program Exit Code will be ‘1’ (Exited).

To successfully report students who transfer between buildings during the school year: If a student transfers school buildings within the date range parameters of the report, both school enrollments will be reported in the submission report. To report properly the student will need to be exited from the Student Program in the previous school (which can be done during the transfer out process) and re-enrolled into the Student Program in the new (current) school. The report will calculate the Program Exit Code based on the rules above.

To successfully report students who transfer out of the district during the school year: If a student transfers out of district, the transfer-out process must include exiting the student from the Student Program. The report will calculate the Program Exit Code based on the rules above.

Report Input

Report Output