iNHDEX Charter Payment Verification Submission
Introduction
The iNHDEX Charter Payment Verification Submission is used by Charter schools to update their student enrollment outside of the Enrollment submission windows for purposes of payment verification.
Charter Schools should use the Enrollment Submission for the BOY/MOY/EOY submissions.
Selection Criteria
The report selects records based on the following criteria:
School is not excluded from state reporting.
Student is not excluded from state reporting.
Student is enrolled during the specified time frame.
Student school enrollment is not excluded from state reporting.
Reporting Period parameter setting.
Student has an Enrollment Status Code that is 23 or 27.
Students who do not have an Enrollment Status Code will default to 21.
Required Set-Up
Identify schools that are excluded from State reporting
Identify students who are excluded from State reporting
Report Input
Field | Description |
---|---|
Select Schools to Export | If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Select Students | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running report. |
Start Date | Enter the first date in the date range for this report. A student must have an active enrollment record equal to or later than this date to be included on the report. |
End Date | Enter the last date in the date range for this report. A student must have an active enrollment record prior to or equal to this date to be included on the report. |
Reporting Period | Select reporting period. |
Include Column Headings | Choose the option to include or not include column headings in the report. |
Include Student Names | Choose the option to include or not include a column of student names in the report. The state file should not include the student names, the 'Yes' option is for verification purposes only. The default is set to ‘No’. |
Report Output
Data Element | Description | [Table]FieldName | Field Type |
---|---|---|---|
SAU Number | This field contains the school administrative unit number assigned to the school submitting the report. This field is extracted from the Start Page > District Setup > District Information. | [Prefs]NH_SAUNBR | Numeric |
District Number | This field contains the number of the district submitting the report. This field is extracted from the Start Page > District Setup > District Information. | [Schools]District_Number OR [Prefs]Name-districtnumber | Numeric |
School Number | This field contains the number of the school submitting the report. This field is extracted from the Alternate School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. If the Alternate School Number field is blank, this field is extracted from the School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. | [Schools]Alternate_School_Number Or [Schools]School_Number Or [S_NH_STU_X]School_Number_Override Or [S_NH_REN_X]School_Number_Override | Numeric |
SASID | This field contains SASID assigned to this student by the New Hampshire Department of Education. This field is extracted from the Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements. | [Students]State_StudentNumber | Numeric |
Student Name | If 'Yes' is selected in the 'Include Student Names' parameter, this column will appear with the student name in Last First Middle order. This a not a State Data Element for the report but is an option for the purpose of verification.
| [Students]LastFirst | Alpha-numeric |
Date of Birth | This field contains the student’s date of birth. This field is extracted from the Start Page > Student Selection > General Demographics. | [Students]DOB | Date |
Grade | This field contains the student’s grade level. This field is extracted from the Grade Level field under the New Hampshire State Reporting section on the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. If this field is blank, the grade level decoded with the correct values for the report. | [Students]Grade_Level OR [ReEnrollments]Grade_Level OR [S_NH_STU_X] State_GradeLevel OR [S_NH_REN_X]State_GradeLevel | Numeric |
Enrollment Status | This field contains the student’s current enrollment status. This field is extracted from Start Page > Student Selection > Transfer Information. | [S_NH_STU_X]Enrollment_Status OR [S_NH_REN_X]Enrollment_Status | Numeric |
Entry Date | This field contains the date the student enrolled in the school. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. | [Students]EntryDate OR [ReEnrollments]EntryDate | Date |
Entry Code | This field contains the entry code the student enrollment. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. | [Students]EntryCode OR [ReEnrollments]EntryCode | Alpha-numeric |
Exit Date | This field contains the date the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. | If Reporting Period is EOY [Students]ExitDate - 1 day OR [ReEnrollments]ExitDate - 1 day If Reporting Period is BOY or AOY AND [S_NH_STU_X]Enrollment_Status = 7 or OR ELSE [Students]ExitDate - 1 day or [ReEnrollments]ExitDate - 1 day | Date |
Exit Code | This field contains the code identifying the reason the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. | [Students]ExitCode OR [ReEnrollments]ExitCode | Alpha-numeric |
District Responsible | This field contains the code identifying the school district financially responsible for the student’s education. This field is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Information. If the District Responsible field is blank, this district number is extracted from the District Information page, Start Page > District Setup > District Information | [S_NH_STU_X] District_Responsible OR [S_NH_REN_X]District_Responsible OR [Prefs]districtnumber | Numeric |
Town Responsible | This field contains the code identifying the town financially responsible for the student’s education. This field is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Information. If the Town Responsible field is blank, this district number is extracted from the District Information page, Start Page > District Setup > District Information | [S_NH_STU_X]Town_Responsible OR [S_NH_REN_X]Town_Responsible OR [Prefs]districtnumber | Numeric |
Full or Partial Grade Program Length | This field contains the percent of the school week that is available for the Pre School and Kindergarten student. It indicates if the student is attending a full-time or part-time program. This field is extracted from the Current Enrollment page, Start Page > Student Selection > Transfer Information. | [S_NH_STU_X]FullDayPct OR [S_NH_REN_X]FullDayPct | Numeric |
Diploma Type | This field identifies the type of diploma the student received, if the student graduated from the school. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements. | If Promoted Indicator =3 Then [S_NH_STU_X]DiplomaType | Alpha-numeric |
PostGraduatePlans | This field contains the code identifying the student’s post-graduation plans. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements. | If Promoted Indicator =3 Then [S_NH_STU_X]PostGradPlans
| Alpha-numeric |
Race | Race is calculated based on the combination of checkboxes selected and the value assigned to the Hispanic/Latino indicator on the Demographics page, Start Page > Student Selection > General Demographics. | [StudentsRace]RaceCd | Numeric |
Ethnicity | This field contains the student’s ethnicity. | [Students]fedethnicity = 1 THEN '1' ELSE '2' |
|
Sex | This field contains the student’s gender. | [Students]Gender='F' THEN '2' WHEN stu.Gender='M' THEN '1' |
|
Residential Home | This field identifies the group home in which the student resides, if the student resides in a group home. Otherwise, this field contains a 1. | [S_NH_STU_X]ResidentialHome
| Alpha-numeric |
Parent Military Code | This field indicates the student's parent or guardian military status. | [S_NH_STU_X]Parent_Military_Status OR [S_NH_REN_X]Parent_Military_Status | Alpha-numeric |
Foster Status | Identifies if the student is in the foster system. | [S_NH_STU_X]Foster_Care | Numeric |