iNHDEX Charter Payment Verification Submission

Introduction

The iNHDEX Charter Payment Verification Submission is used by Charter schools to update their student enrollment outside of the Enrollment submission windows for purposes of payment verification.

Charter Schools should use the Enrollment Submission for the BOY/MOY/EOY submissions.

Selection Criteria

The report selects records based on the following criteria:

School is not excluded from state reporting.
Student is not excluded from state reporting.
Student is enrolled during the specified time frame.
Student school enrollment is not excluded from state reporting.
Reporting Period parameter setting.
Student has an Enrollment Status Code that is 23 or 27.
Students who do not have an Enrollment Status Code will default to 21.

Required Set-Up

Identify schools that are excluded from State reporting
Identify students who are excluded from State reporting

Report Input

Field	Description
Select Schools to Export	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Select Students	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Start Date	Enter the first date in the date range for this report. A student must have an active enrollment record equal to or later than this date to be included on the report.
End Date	Enter the last date in the date range for this report. A student must have an active enrollment record prior to or equal to this date to be included on the report.
Reporting Period	Select reporting period.
Include Column Headings	Choose the option to include or not include column headings in the report.
Include Student Names	Choose the option to include or not include a column of student names in the report. The state file should not include the student names, the 'Yes' option is for verification purposes only. The default is set to ‘No’.

Report Output

Data Element	Description	[Table]FieldName	Field Type
SAU Number	This field contains the school administrative unit number assigned to the school submitting the report. This field is extracted from the Start Page > District Setup > District Information.	[Prefs]NH_SAUNBR	Numeric
District Number	This field contains the number of the district submitting the report. This field is extracted from the Start Page > District Setup > District Information.	[Schools]District_Number OR [Prefs]Name-districtnumber	Numeric
School Number	This field contains the number of the school submitting the report. This field is extracted from the Alternate School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. If the Alternate School Number field is blank, this field is extracted from the School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.	[Schools]Alternate_School_Number Or [Schools]School_Number Or [S_NH_STU_X]School_Number_Override Or [S_NH_REN_X]School_Number_Override	Numeric
SASID	This field contains SASID assigned to this student by the New Hampshire Department of Education. This field is extracted from the Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.	[Students]State_StudentNumber	Numeric
Student Name	If 'Yes' is selected in the 'Include Student Names' parameter, this column will appear with the student name in Last First Middle order. This a not a State Data Element for the report but is an option for the purpose of verification.	[Students]LastFirst	Alpha-numeric
Date of Birth	This field contains the student’s date of birth. This field is extracted from the Start Page > Student Selection > General Demographics.	[Students]DOB	Date
Grade	This field contains the student’s grade level. This field is extracted from the Grade Level field under the New Hampshire State Reporting section on the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. If this field is blank, the grade level decoded with the correct values for the report.	[Students]Grade_Level OR [ReEnrollments]Grade_Level OR [S_NH_STU_X] State_GradeLevel OR [S_NH_REN_X]State_GradeLevel	Numeric
Enrollment Status	This field contains the student’s current enrollment status. This field is extracted from Start Page > Student Selection > Transfer Information.	[S_NH_STU_X]Enrollment_Status OR [S_NH_REN_X]Enrollment_Status	Numeric
Entry Date	This field contains the date the student enrolled in the school. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.	[Students]EntryDate OR [ReEnrollments]EntryDate	Date
Entry Code	This field contains the entry code the student enrollment. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.	[Students]EntryCode OR [ReEnrollments]EntryCode	Alpha-numeric
Exit Date	This field contains the date the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.	If Reporting Period is EOY [Students]ExitDate - 1 day OR [ReEnrollments]ExitDate - 1 day If Reporting Period is BOY or AOY AND [S_NH_STU_X]Enrollment_Status = 7 or OR [S_NH_REN_X]Enrollment_Status = 7 THEN [Students]ExitDate OR [ReEnrollments]ExitDate ELSE [Students]ExitDate - 1 day or [ReEnrollments]ExitDate - 1 day	Date
Exit Code	This field contains the code identifying the reason the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.	[Students]ExitCode OR [ReEnrollments]ExitCode	Alpha-numeric
District Responsible	This field contains the code identifying the school district financially responsible for the student’s education. This field is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Information. If the District Responsible field is blank, this district number is extracted from the District Information page, Start Page > District Setup > District Information	[S_NH_STU_X] District_Responsible OR [S_NH_REN_X]District_Responsible OR [Prefs]districtnumber	Numeric
Town Responsible	This field contains the code identifying the town financially responsible for the student’s education. This field is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Information. If the Town Responsible field is blank, this district number is extracted from the District Information page, Start Page > District Setup > District Information	[S_NH_STU_X]Town_Responsible OR [S_NH_REN_X]Town_Responsible OR [Prefs]districtnumber	Numeric
Full or Partial Grade Program Length	This field contains the percent of the school week that is available for the Pre School and Kindergarten student. It indicates if the student is attending a full-time or part-time program. This field is extracted from the Current Enrollment page, Start Page > Student Selection > Transfer Information.	[S_NH_STU_X]FullDayPct OR [S_NH_REN_X]FullDayPct	Numeric
Diploma Type	This field identifies the type of diploma the student received, if the student graduated from the school. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.	If Promoted Indicator =3 Then [S_NH_STU_X]DiplomaType	Alpha-numeric
PostGraduatePlans	This field contains the code identifying the student’s post-graduation plans. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.	If Promoted Indicator =3 Then [S_NH_STU_X]PostGradPlans	Alpha-numeric
Race	Race is calculated based on the combination of checkboxes selected and the value assigned to the Hispanic/Latino indicator on the Demographics page, Start Page > Student Selection > General Demographics.	[StudentsRace]RaceCd	Numeric
Ethnicity	This field contains the student’s ethnicity.	[Students]fedethnicity = 1 THEN '1' ELSE '2'
Sex	This field contains the student’s gender.	[Students]Gender='F' THEN '2' WHEN stu.Gender='M' THEN '1'
Residential Home	This field identifies the group home in which the student resides, if the student resides in a group home. Otherwise, this field contains a 1.	[S_NH_STU_X]ResidentialHome	Alpha-numeric
Parent Military Code	This field indicates the student's parent or guardian military status.	[S_NH_STU_X]Parent_Military_Status OR [S_NH_REN_X]Parent_Military_Status	Alpha-numeric
Foster Status	Identifies if the student is in the foster system.	[S_NH_STU_X]Foster_Care	Numeric