i.4.see Virtual Instruction Submission

Contents

Introduction

The i4see Virtual Instruction Submission provides the percentage of time students spend in virtual instruction. A record is created for each school the student attended within the specified time frame.

Selection Criteria

The report selects records based on the following criteria:

School is not excluded from state reporting.
Student is not excluded from state reporting.
Student is enrolled in school during the specified time frame.
Student school enrollment does not have an Enrollment Status of 4, 5, 6, 9, or 10.

Choose one Virtual Instruction Percentage Attendance Calculation Method:

Daily or Meeting – If selecting one of these methods then also select one or more codes from the Attendance Codes list. For every day one of these attendance codes is found the student will be counted for virtual instruction. The final Virtual Instruction Percentage number is calculated by dividing the total number of virtual instruction days by the total number of in session school days.
None – Virtual instruction will be defaulted to 0 for all records.

Overriding Virtual Instruction Percentage (VirtualInstPct):

To override the Virtual Instruction Percentage calculation navigate to Start Page > select a student > Transfer Info. Then select a school enrollment to override and set the Virtual Instruction Percent Override to any integer between 0 to 100. If multiple school enrollments are associated to one Virtual Instruction Submission record then only edit the latest school enrollment.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Select Students	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Start Date	Enter the first date in the date range for this report. A student must have an active enrollment record equal to or later than this date to be included on the report.
End Date	Enter the last date in the date range for this report. A student must have an active enrollment record prior to or equal to this date to be included on the report.
Virtual Instruction Percent Attendance Calculation Method	Daily or Meeting – If selecting one of these methods then also select one or more codes from the Attendance Codes list. For every day one of these attendance codes is found the student will be counted for virtual instruction. The final Virtual Instruction Percentage number is calculated by dividing the total number of virtual instruction days by the total number of in session school days. None – Virtual instruction will be defaulted to 0 for all records.
Attendance Codes	Select attendance code(s) to include.
Include Column Headings	Choose the option to include or not include column headings in the report.
Scheduling – Run Now	Leave Run Now selected to run the report now.
Scheduling – Please Select When to run	Click the Schedule button to schedule this report to run nightly, and then select the Weekdays only checkbox.

Report Output

Each of the fields displayed in the output of the report aredescribedbelow. See Understanding the Report Output Table for a definition of each column in the table.

Column	Data Element	Description	[Table]FieldName	Field Type	Field Length
A	SASID	This field contains SASID assigned to this student by the New Hampshire Department of Education. This field is extracted from the Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.	[Students]State_StudentNumber	Numeric	10
B	Date of Birth	This field contains the student’s date of birth. This field is extracted from the Start Page > Student Selection > General Demographics.	[Students]DOB	Date	8
C	SAU Number	This field contains the school administrative unit number assigned to the school submitting the report. This field is extracted from the Start Page > District Setup > District Information.	[Prefs]NH_SAUNBR	Numeric	3
D	District Number	This field contains the number of the district submitting the report. This field is extracted from the Start Page > District Setup > District Information.	[Schools]District_Number OR [Prefs]Name-districtnumber	Numeric	3
E	School Number	This field contains the number of the school submitting the report. This field is extracted from the Alternate School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. If the Alternate School Number field is blank, this field is extracted from the School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.	[Schools]Alternate_School_Number Or [Schools]School_Number Or [S_NH_STU_X]School_Number_Override Or [S_NH_REN_X]School_Number_Override	Numeric	5
F	Virtual Instruction Percent	Percentage of time student spent in virtual instruction. This field is extracted from the Start Page > Student Selection > Transfer Info > Edit Current Enrollment OR Edit Previous Enrollment > i.4.see Submission Information. If Transfer Info is blank then Virtual Instruction Percentage is calculated.	[S_NH_STU_X]Virtual_Inst_Pct_Override Or [S_NH_REN_X]Virtual_Inst_Pct_Override Or Calculated	Numeric	11