i.4.see Student Class Submission Report

Contents

Introduction

This report produces a Student Class Submission for the Initiative for School Empowerment and Excellence (i.4.see).

Selection Criteria

Selection criteria determine which database records are used in the report. For the i.4.see Beginning of Year Submission, student enrollment records are selected.

School Selection

The report selects which school records to use based on the following criteria:

The school must be associated with a student included in the report.
The school is not excluded from state reporting.

Course Selection

The report selects which course records to use based on the following criteria:

The course is not excluded from i.4.see submissions.
The course was active within the data range specified in the Start and End Date fields on the report page.

Section Selection

The report selects which course section to use based on the following criteria:

The section is not excluded from i.4.see submissions.

Teacher Selection

The report selects which teachers to include in the Teacher selection field on the report input page, based on the following criteria:

The teacher is assigned to an included section in the selected term and has students enrolled in the section.

Student Selection

The report selects which student records to use based on the following criteria:

The student is not excluded from state reporting.

The student is not excluded from i.4.see submissions.

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Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Use	If run at the district level, choose one of the following from the pop-up menu: Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria. Current School Only – Includes all records associated with the current school that meet the selection criteria. District Wide – Includes all records on the PowerSchool server that meet the selection criteria. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Teachers	Select All Teachers to run for all teachers in the School or District. Select a Teacher to run the report for a single Teacher. To select multiple teachers, hold the Ctrl key and click on the Teachers to be included in the report.
Processing Options	Choose a time to run the report from the pop-up menu: In Background Now (Recommended) – Execute the report immediately in the background. ASAP – Execute the report in the order it is received in the Report Queue. At Night – Execute the report during the next evening. On Weekend – Execute the report during the next weekend. On Specific Time – Execute the report on the date and time specified.
Specific Date/Time	Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2008 @ 10 AM : 05.
Report Start Date	Enter the first date in the date range for this report. A course must be active on or after this date to be included on the report.
End Date	Enter the last date in the date range for this report. A course must be active on or before this date to be included on the report.
Course Grade Field Options	If Use is set to Current School Only, you can complete the following option to report course grades for the current school. You cannot report course grades if this report is run at the District level.
Do you want to report the course grade?	Click to select Yes to include the course grades in the extract.
Select a grade type	Click to select the grade type from the list provided.
Enter Store Code which holds the course grade to be reported	Type the store codes, separated by a comma, that hold the course grades you want to include on the report. If you leave this field blank, the course grades are not included on the report.
ONLY include student records that are flagged to be included in i.4.see submissions on the student state page.	Select this check box to limit the student records in the report to those students with the Exclude from i.4.see reporting check box blank.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item # or Position	Data Element	Description	[Table]FieldName	Field Type	Field Length	Begin / End Position
10	SASID	This field contains SASID assigned to this student by the New Hampshire Department of Education. This field is extracted from the Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.	[Students]State_StudentNumber	Numeric	10	N/A
100	Date of Birth	This field contains the student’s date of birth. This field is extracted from the Start Page > Student Selection > General Demographics.	[Students]DOB	Date	8	N/A
30	SAU Number	This field contains the school administrative unit number assigned to the school submitting the report. This field is extracted from the Start Page > District Setup > District Information.	[Prefs]NH_SAUNBR	Numeric	3	N/A
40	District Number	This field contains the number of the district submitting the report. This field is extracted from the Start Page > District Setup > District Information.	[Schools]District_Number OR [Prefs]Name-districtnumber	Numeric	3	N/A
50	School Number	This field contains the number of the school submitting the report. This field is extracted from the Alternate School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. If the Alternate School Number field is blank, this field is extracted from the School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.	[Schools]Alternate_School_Number Or [Schools]School_Number	Numeric	5	N/A
1470	Local Class Code	This field contains the course code your school or district uses to identify this course. This field is extracted from the Edit Section page, Start Page > School Setup > Course > Edit Section.	[Sections]Course_Number OR [S_NH_SEC_X]localClassCode	Alpha-numeric	10	N/A
1310	Course Grade ID	This field contains the grade the student received for this course. This field is extracted from the Edit Stored Grades page, Start Page > Student Selection > Historical Grades > Edit Stored Grade. Optionally, you can also elect to select or enter the Grade Option, Grade Type, and Store Codes in the Course Grade Options section of the report interface.	[StoredGrades]Grade OR [StoredGrades]Percent	Alpha-numeric	3	N/A
1320	Section ID	This field contains the section number of this course. This field is extracted from the Edit Section page, Start Page > School Setup > Course > Edit Section.	[Sections]Section_Number	Alpha-numeric	10	N/A
1420	School Year	This field is calculated by extracting the year from the last day of the term.	Calculated from [Terms]LastDay	Alpha-numeric	12	N/A
1430	Term ID	This field contains the term ID assigned to the course section on the Edit Section page, Start Page > School Setup > Course > Edit Section. If the term ID for the course section is blank, the term ID assigned to the course is extracted from the Edit Course page, Start Page > District Setup > Edit Course.	[S_NH_SEC_X]TermID OR [S_NH_CRS_X]TermID	Alpha-numeric	2	N/A

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