i.4.see SASID Request Report

Contents

Introduction

This report produces a SASID Request Submission for the Initiative for School Empowerment and Excellence (i.4.see).

Selection Criteria

Selection criteria determine which database records are used in the report. For the i.4.see SASID Request, student records are selected based on student's current enrollment..

School Selection

The report selects which school records to use based on the following criteria:

The school is not excluded from State reporting.
The school must be associated with a student included in the report.

Student Selection

Student selection is determined using the following process:

- School is not excluded from State Reporting
- Student is not excluded from State Reporting
- Student is enrolled during the selected time frame
- Based on parameter setting, students with or without an SASID are included

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Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools*	If run at the district level, choose one of the following from the pop-up menu: Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria. Current School Only – Includes all records associated with the current school that meet the selection criteria. District Wide – Includes all records on the PowerSchool server that meet the selection criteria. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Select Students*	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running the report.
Start Date*	Enter the beginning date for the report time frame.
End Date*	Enter the end date for the report time frame.
Restrict Students to Those Without a SASID*	Select 'Yes' if the report should only include students without an SASID, else select 'No'.
Include Column Headings	Select 'Yes' if the report should include column headers, else select 'No'.
Scheduling – Run Now	Leave Run Now selected to run the report now.
Submit	Click Submit to run the report now
Scheduling – Please Select When to run	Click the Schedule button to schedule this report to run nightly. Check the weekdays only box
Please Select Schedule Settings	Enter the Start Date and Start time. Click the Repeat and Daily buttons.
Please select daily repeat cycle options.	Click the Weekdays only box.
Please select end date range option	Click the No End date or you may complete the Ends On field with the day afteryou last day of school.
Submit	Click Submit to schedule the report

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Column	Data Element	Description	[Table]FieldName	Field Type	Field Length	Field Number
A	LASID	This field contains the local ID assigned to the student. This field is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.	[Students]Student_Number	Alpha-numeric	20	20
B	SauNmbr	This field contains the school administrative unit number assigned to the school submitting the report. This field is extracted from Start Page > District Setup > District Information.	[Prefs]NH_SAUNBR	Numeric	3	30
C	DisttNmbr	This field contains the number of the district submitting the report. This field is extracted from Start Page > District Setup > District Information.	[Schools]District_Number OR [Prefs]Name-districtnumber	Numeric	3	40
D	SchoolNmbr	This field contains the number of the school submitting the report. This field is extracted from the Alternate School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. If the Alternate School Number field is blank, this field is extracted from the School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.	[Schools]Alternate_School_Number OR [Schools]School_Number	Numeric	5	50
E	LastName	This field contains the student’s last name. This field is extracted from the Legal Last Name field on the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements. If this field is blank, the Last Name entered on the General Demographics page, Start Page > Student Selection > General Demographics, is extracted.	[Students]Last_Name OR [Students]PSCore_Legal_Last_Name	Alpha-numeric	50	60
F	FirstName	This field contains the student’s first name. This field is extracted from the Legal First Name field on the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements. If this field is blank, the First Name entered on the General Demographics page, Start Page > Student Selection > General Demographics, is extracted.	[Students]First_Name OR [Students]PSCore_Legal_First_Name	Alpha-numeric	32	70
G	MiddleName	This field contains the student’s middle name. This field is extracted from the Legal Middle Name field on the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements. If this field is blank, the Middle Name entered on the General Demographics page, Start Page > Student Selection > General Demographics, is extracted.	[Students]Middle_Name OR [Students]PSCore_Legal_Middle_Name	Alpha-numeric	32	80
H	Suffix	This field contains the suffix appended to the end of the student’s name (Jr, Sr, etc.). This field is extracted from the Legal Suffix Name field on the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements. If this field is blank, the Suffix entered on the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements, is extracted.	[S_NH_STU_X]Suffix	Alpha-numeric	10	90
I	DateOfBirth	This field contains the student’s date of birth. This field is extracted from the from the General Demographics page, Start Page > Student Selection > General Demographics.	[Students]DOB	Date	10	100
J	Gender	This field contains the code identifying the student’s gender. This field is extracted from the General Demographics page, Start Page > Student Selection > General Demographics.	[Students]Gender OR [Students]PSCore_Legal_Gender	Alpha-numeric	1	110
K	Race	Race is derived based on the combination of check boxes selected and the value assigned to the Hispanic/Latino indicator on the Demographics page, Start Page > Student Selection > General Demographics.	[StudentsRace]RaceCd	Numeric	2	420
L	TownOfBirth	This field contains the name of the town where the student was born. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.	[S_NH_STU_X]TownOfBirth	Alpha-numeric	50	120
M	CountryOfBirth	The country of birth for the student. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.	[S_NH_STU_X]Country_Of_Birth	Alpha-numeric	50	122
N	DateFirstEnteredUSSch	The date that a student first enrolled in a school within the US, District of Columbia, or Commonwealth of Puerto Rico. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.	[S_NH_STU_X]First_Entered_US_Schools	Date	10	421

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