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i.4.see Home School

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Introduction

This report uses the state reporting platform to generate results. There may be some additional setup required to run this report. The additional setup required to will be to configure ReportWorks Preferences if you have not already done so.

  • If you have already configured ReportWorks Preferences, no additional setup is required.
  • If you have not configured ReportWorks Preferences, please refer to the "ReportWorks Preferences" section of the ReportWorks Setup Guide located on PowerSource. This section will provide steps for configuring the scheduler node for the report queue.

Selection Criteria

  • The Student School ID must be in the selected schools to run.
  • Student's enrollment must be within the entered date range.
  • Students enrollment status must be 4 - The student is a home school education student participating in funded activities in this school.
  • The student's current enrollment cannot be excluded from State Reporting.
  • Courses that do not earn credit are not reported for grades 9-12.  All courses will be reported for the other grade levels.
  • School is not excluded from state reporting.

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Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Select Schools

If run at the district level, choose one of the following:

  • Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included.
  • All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Select Students

Indicate which students to include in the report by selecting one of the following options:

  • The selected [number] students only – Run the report for students in the current selection.
  • All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Start DateEnter the first date in the date range for this report. A student must have an active enrollment record equal to or later than this date to be included on the report.
End DateEnter the last date in the date range for this report. A student must have an active enrollment record prior to or equal to this date to be included on the report.

Include Column Headings

Choose the option to include or not include column headings in the report.

Note: If running this report for the i4see Home School Students Submission, do not include the column headings.

Include Student Names

Choose the option to include or not include a column of student names in the report. The state file should not include the student names, the 'Yes' option is for verification purposes only. The default is set to ‘No’.

Note: If running this report for the i4see Home School Students Submission, do not include the student names.

Scheduling – Run Now

Leave Run Now selected to run the report now.

Scheduling – Please Select When to run

Click the Schedule button to schedule this report to run nightly. Check the weekdays only box.

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Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

State Element ID

Data Element

Description

[Table]FieldName

Field Type

Field Length

Begin / End Position

10

SASID

This field is the State Assigned Student ID.

This field value is extracted from the State/Province – NH page: Start Page > Student Selection > State/Province – NH > i4see Data Elements

[Students]State_StudentNumber

Numeric

10

N/A

N/AStudent Name

If 'Yes' is selected in the 'Include Student Names' parameter, this column will appear with  the student name in Last First Middle order. This a not a State Data Element for the report but is an option for the purpose of verification.

If running this report for the i4see Home School Students Submission, this column should not be in the file. 

[Students]LastFirstAlpha-numeric135N/A

100

Date of Birth

This field contains the student’s birth date.

This field value is extracted from the General Demographics page: Start Page > Student Selection > General Demographics.

[Students]DOB

Date

mm/dd/yyyy

10

N/A

420

Race

Race is calculated based on the combination of check boxes selected and the value assigned to the Hispanic/Latino indicator on the Demographics page: Start Page > Student Selection > General Demographics.

[Students]Fed_Ethnicity

And [StudentsRace]RaceCd

Numeric

2

N/A

210

Enrollment Status

This field contains the student’s current enrollment status. This field is extracted from Start Page > Student Selection > Transfer Information.

[S_NH_STU_X]EnrollmentStatus

OR

[S_NH_REN_X]Enrollment_Status

Numeric

2

N/A

30

SAU Number

3 digit SAU Number

This field is extracted from the edit school page: Start Page > District Setup > Schools/School Info > select a school >edit school.

[Prefs]NH_SAUNBR

Numeric

3

N/A

40

District Number

3 digit District Number.

This field is extracted from the District Information page: Start Page > District Setup > District Information.

[Schools]District_Number

ELSE

[Prefs]District_Number

Numeric

3

N/A

50

School Number

5 digit School Number

This field is extracted from the edit school page: Start Page > District Setup > Schools/School Info > select a school >edit school.

[Students]SchoolID

From above uses

[Schools]Alternate_SchoolNumber or

[Schools]School_Number

Numeric

5

N/A

220

Town Responsible

This field contains the code identifying the town financially responsible for the student’s education. This field is extracted from the Edit Current Enrollment page: Start Page > Student Selection > Transfer Information. If the Town Responsible field is blank, this district number is extracted from the District Information page, Start Page > District Setup > District Information

[S_NH_STU_X]Town_Responsible

OR

S_NH_REN_X]Town_Responsible

ELSE

 [Prefs]districtnumber

Numeric

3

N/A

225

District Responsible

This field contains the code identifying the school district financially responsible for the student’s education. This field is extracted from the Edit Current Enrollment page: Start Page > Student Selection > Transfer Information. If the District Responsible field is blank, this district number is extracted from the District Information page, Start Page > District Setup > District Information

[S_NH_STU_X]District_Responsible

OR

[S_NH_REN_X]District_Responsible

ELSE

[Prefs]districtnumber

Numeric

3

N/A

400

Grade

Student Grade Level

This field value is extracted from the Transfer Info page: Start Page > Student Selection > Transfer Info > Edit Current Enrollment.

[Students]Grade_Level

or

[Reenrollments]Grade_Level

Numeric

2

N/A

230

Entry Date

This field contains the date the student enrolled in the school. This field is extracted from the Edit Current Enrollments page: Start Page > Student Selection > Transfer Information.

[Students]EntryDate

OR

[Reenrollments]EntryDate

Date

8

N/A

250

Exit Date

This field contains the date the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page: Start Page > Student Selection > Transfer Information.

[Students]ExitDate

OR

[ReenrollmentsExitDate

Date

8

N/A

1800

SCED Course Code

This field contains the SCED Course Code AND SCED Course Level assigned to this course. This field is extracted from the Edit Course district Information page: Start Page > District Setup > Edit Course District Information.  This is required for students in elementary, middle and high school.

This is reported as:

“SCEDxxxxxG”

Where xxxxx is the SCED Course Code and

G is the SCED Course Level

[S_NH_CRS_X]SCED_Course_Code [S_NH_CRS_X]SCED_Course_Level

Alpha-numeric

10

N/A

1480

Local Class Name

This field contains a description of the local class code. This field value is extracted from the Edit Section page: Start Page > School Setup > Course > Edit Section.

[Courses]Course_Name

Alpha-numeric

50

N/A

1440

Credits Attempted

This field contains the number of credits hours a student earns when successfully completing this course. This field is extracted from the Edit Course page: Start Page > District Setup > Edit Course.

Note: If the ‘Credits Attempted’ is blank, '0' will be reported.

[Courses]Credit_Hours

Alpha-numeric

5

N/A

1810

Percent Complete

This field contains the percent of the course the student completed.  This field is extracted from the Edit Enrollment Record page: Start Page > Select a Student > All Enrollments > Select a Enrollment Record > Edit.

[S_NH_CC_X]Percent_Complete

Numeric

3

N/A

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