i.4.see Credits and GPA Submission

Contents

Introduction

This report uses the state reporting platform to generate results. There may be some additional setup required to run this report. The additional setup required to will be to configure ReportWorks Preferences if you have not already done so.

If you have already configured ReportWorks Preferences, no additional setup is required.
If you have not configured ReportWorks Preferences, please refer to the "ReportWorks Preferences" section of the ReportWorks Setup Guide located on PowerSource. This section will provide steps for configuring the scheduler node for the report queue.

Selection Criteria

The school is not excluded from state reporting.
The student is not excluded from state reporting.
The student is enrolled during the specified time frame.
The student credits and GPA's when stored.

Required Set-Up

Identify schools that are excluded from State reporting
Identify students who are excluded from State reporting
Verify and store student Credits Earned and GPAs using the Store Credits Earned and GPA function > Start Page > System Reports > State > Store Credits Earned and GPA.
Report should be run for high schools only.

Back to Top

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Select Students	Indicate which students to include in the report by selecting one of the following options: The Selected [number] Students Only All Students Note: If running the report for a single student, or group of students, select the students prior to running report.
Start Date	Enter the first date in the date range for this report.
End Date	Enter the last date in the date range for this report.
Include Column Headings	Select whether to include or not include column headers on the report. Note: If running this report for the i4see Credits and GPA Submission, do not include the column headings.
Include Student Names	Choose the option to include or not include a column of student names in the report. The state file should not include the student names, the 'Yes' option is for verification purposes only. The default is set to ‘No’. Note: If running this report for the i4see Credits and GPA Submission, do not include the student names.
Scheduling – Run Now	Leave Run Now selected to run the report now.
Scheduling Options	Description
Scheduling – Please Select When to run	Click the Schedule button to schedule this report to run.
Please Select Schedule Settings	Enter the Start Date and Start time. Click the Repeat button.
Please select repeat cycle options.	Choose the applicable option.
Please select end date range option	Enter the appropriate information.
Submit	Click Submit to schedule the report

Back to Top

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Column	Data Element	Description	[Table]FieldName	Field Type	Field Length
A	SauNbr	Three-digit SAU Number from the edit school page, Start Page > District Setup > Schools/School Info > select a school >edit school.	[Prefs]NH_SAUNBR	Numeric	3
B	DistNbr	Three-digit District Number from the District Information page, Start Page > District Setup > District Information.	[Schools]District_Number ELSE [Prefs]District_Number	Numeric	3
C	SchoolNbr	Five-digit School Number from the edit school page, Start Page > District Setup > Schools/School Info > select a school >edit school.	[Students]SchoolID From above uses [Schools]Alternate_SchoolNumber or [Schools]School_Number	Numeric	5
D	SASID	The State Assigned Student ID from the State/Province – NH page, Start Page > Student Selection > State/Province – NH > i4see Data Elements	[Students]State_StudentNumber	Numeric	10
E	Student Name	If 'Yes' is selected in the 'Include Student Names' parameter, this column will appear with the student name in Last First Middle order. This a not a State Data Element for the report but is an option for the purpose of verification. If running this report for the i4see Credits and GPA Submission, this column should not be in the file.	[Students]LastFirst	Alpha-numeric	135
E or F	DOB	The student’s birth date from the General Demographics page, Start Page > Student Selection > General Demographics. (mm/dd/yyyy)	[Students]DOB	Date	10
F or G	Credits Earned	The student’s credits earned for the current year. Calculated by the Store Credits Earned and GPA Values function, Start Page > System Reports > State Reports. Blanks are not allowed, null values will be populated with '0'.	[S_NH_STU_GPA_X]CreditsEarned_Year	Numeric	5
G or H	Cum Credits Earned	The student’s cumulative credits earned to date. Calculated by the Store Credits Earned and GPA Values function, Start Page > System Reports > State Reports. Blanks are not allowed, null values will be populated with '0'.	[S_NH_STU_GPA_X]CreditsEarned_Cumm	Numeric	5
H or I	EOY GPA	The student’s end of year grade point average. Calculated by the Store Credits Earned and GPA Values function, Start Page > System Reports > State Reports.	[S_NH_STU_GPA_X]GPA_Year	Numeric	5
I or J	Cum GPA	The student’s cumulative grade point average. Calculated by the Store Credits Earned and GPA Values function, Start Page > System Reports > State Reports. Blanks are not allowed, null values will be populated with '0'.	[S_NH_STU_GPA_X]GPA_Cumm	Numeric	5

Back to Top