District Setup

Defining District Courses

Courses > Edit Course District Information

Courses > View Master Course List > New

Course Number

Enter the number used to identify this course.

[Courses]Course_Number

10

Course Submission

CIP Code

Enter the CIP code for this course

[Courses]Code

10

CATE Course Extract

CATE Student Course Extract

Credit Hours

Enter the credit hours for the course.

[Courses]Credit_Hours

N/A

Course Submission

CATE Course Extract

Exclude Course from i.4.see submissions

Use this flag to exclude a course from the i.4.see submission.

Note: Only for i4see Course Submission and i4see Student Class Submission

[S_NH_CRS_X]Exclude_from_i4see

N/A

Course Submission

Student Class Submission

Exclude Course from CATE extracts

Use this flag to exclude a course from the CATE extracts.

[S_NH_CRS_X]Exclude_from_CATE

N/A

CATE Course Extract

CATE Student Course Extract

Subject Code

Enter the state subject code.

Note: Click the View Codes link to view the valid state codes.

[S_NH_CRS_X]Subject_Code

10

Course Submission

CATE Course Extract

Term ID

This is the term ID for the course and each section that goes with the course.

[S_NH_CRS_X]TermID

2

Course Submission

Student Class Submission

CATE Course Extract

CATE Student Course Extract

Primary Grade ID

This is the primary grade level of the course and sections that go with the course.

[S_NH_CRS_X]PrimaryGradeId

2

Course Submission

Local Class Name

Displays course name.

[Courses]Course_Name

N/A

Course Submission

CATE Course Extract

1800 SCED Course Code

Also used for ELO Primary Subject Area

Select the appropriate SCED Common Course Code.  This is only required for courses with students in grades 9 -12.

Note: Click View Codes to view the valid state codes.

[S_NH_CRS_X]SCED_Course_Code

5

Course Submission

i4see ELO Submission

1800 SCED Course Level

Select the appropriate SCED Common Course Level.  This is only required for courses with students in grades 9 -12.

From the drop down choose one of the following:

B = Basic or Remedial

G = General or Regular

E = Enriched or Advanced

H = Honors

C = College Level

[S_NH_CRS_X]SCED_Course_Level

1

Course Submission

ELO Description

Select the appropriate ELO Description code.

[S_NH_CRS_X]ELO_Description

4

i4see ELO Submission

ELO Community Partner

Enter the ELO Community Partner/Mentor name

[S_NH_CRS_X]ELO_Community_Partner

100

i4see ELO Submission

ELO Credit Bearing Status

Choose one of the following ELO Credit Bearing Satuses:

• Y = Yes

• N = No

• P = Partial

[S_NH_CRS_X]ELO_Credit_Bearing

1

i4see ELO Submission

ELO Number of Days Per Week out of School Building

Enter the ELO Number of Days Per Week out of School Building.

[S_NH_CRS_X]ELO_Num_DaysPerWk

5

i4see ELO Submission

Entering District Info

District Information

District Number

Enter the district number.

Note: This is a 1 to 3 digit state DOE assigned code.

[Prefs]Name=districtnumber

[Prefs]Value

3

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Course Submission

Security Submission

Student Class Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract

School Administrative Unit Number

Enter the school administrative unit number.

Note: This is a 1 to 3 digit state DOE assigned code.

[Prefs]Name=NH_SAUNBR

[Prefs]Value

3

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Course Submission

Security Submission

Student Class Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract

Entering Districts of Residence

Districts of Residence > [New/Edit] District of Residence

District ID

Enter the district ID.

[Gen]Cat=districts

[Gen]Value

N/A

General Statistics of Public and Non Public Schools

Dropouts

Form A 13S

District Name

Enter the district name.

[Gen]Cat=districts

[Gen]Name

40

General Statistics of Public and Non Public Schools

Dropouts

Form A 13S

Entering State/Reporting Ethnicity Codes

Scheduling/Reporting Ethnicity Codes > [New/Edit]Ethnicity Code

Code

Enter the ethnicity code.

[Gen]Cat=ethnicity

[Gen]Value

1

NH-12A

Dropouts

SASID Request Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

Description

Enter the ethnicity description.

[Gen]Cat=ethnicity

[Gen]Name

N/A

N/A

Setting Up Log Entry Fields

Log Entry Setup > Edit Log Entry Field

Data for Popup or Radio Buttons

Enter the data for popup or radio buttons.

[Gen]Cat=logentrycodes

[Gen]Valuet2

N/A

End of Year Enrollment Submission

Editing Log Types

Log Types > Edit Log Type

Log Type

Enter a log type of Discipline.

Enter a log type of CRDC.

Note: You must create a Discipline Log Type record to add a discipline incident to a student’s record using the Student Log Entry option. The Discipline Log Type is used to retrieve the discipline fields required by the State of New Hampshire. The Log Type of CRDC is used victims of harassment or bullying or other situations required to be reported on CRDC where a Discipline incident should not be logged. While the Discipline log type will have sub-types associated to it, the CRDC Log Type does not require sub-types.

[Gen]Cat=logtype

[Gen]Name

N/A

End of Year Enrollment Submission

Defining Student Program Information

Student Programs > Student Program Information

Program Name

Enter the student program name.

[Gen]Cat=specprog

[Gen]Name

N/A

NH-12A

Qualifies as a special education program

Select the checkbox to indicate a special education program.

[Gen]Cat=specprog

[Gen]spedindicator

N/A

NH-12A

Entering School Information

Schools/School Info > Edit School

School Number

Enter the school number.

Note: This is a 5-digit state assigned number. If the school number has already been set and it is not the 5-digit state assigned number then specify alternate school number.

[Schools]School_Number

5

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Course Submission

Security Submission

Student Class Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract

Alternate School Number

Enter the alternate school number.

Note: If the school number is not the 5-digit state assigned number then specify it here.

[Schools]Alternate_School_Number

5

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Course Submission

Security Submission

Student Class Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract

Grades

Enter the school grades (lowest - highest).

[Schools]Low_Grade

[Schools]High_Grade

2

2

NH-12A

General Statistics of Public and Non Public Schools

Dropouts

Form A 13S

NECAP Label Request Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract

District of Enrollment

Enter the user-defined district of enrollment for this school.

[Schools]District_Number

6

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Course Submission

Security Submission

Student Class Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract

Data Element

Description

[Table]FieldName

Length

Code set

Select the Code set type.

[CODESET]CODETYPE=EntryCode

Code

Enter the entry code.

[CODESET]Code

2

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the entry code description.

[CODESET]Description

N/A

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate

8

Data Element

Description

[Table]FieldName

Length

Code set

Select the Code set type.

[CODESET]CODETYPE=ExitCode

Code

Enter the exit code.

[CODESET]Code

2

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the exit code meaning.

[CODESET]Description

N/A

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate8

8