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District Setup

Contents


Introduction

The following data elements are required for district setup.

Start Page > District Setup.

  1. On the Start Page, click the School link. The school list appears.
  2. Choose District Office from the pop-up menu. The district start page appears.
  3. Click District. The District Setup page appears.

Data Element

Additional Information

[Table]FieldName

Length

Used in These Reports

Courses > View Master Course List > New

Course Number

Enter the number used to identify this course.

[Courses]Course_Number

10

Course Submission

CIP Code

Enter the CIP code for this course

[Courses]Code

10

CATE Course Extract

CATE Student Course Extract

Credit Hours

Enter the credit hours for the course.

[Courses]Credit_Hours

N/A

Course Submission

CATE Course Extract

Exclude Course from i.4.see submissions

Use this flag to exclude a course from the i.4.see submission.

Note: Only for i4see Course Submission and i4see Student Class Submission

[S_NH_CRS_X]Exclude_from_i4see

N/A

Course Submission

Student Class Submission

Exclude Course from CATE extracts

Use this flag to exclude a course from the CATE extracts.

[S_NH_CRS_X]Exclude_from_CATE

N/A

CATE Course Extract

CATE Student Course Extract

Subject Code

Enter the state subject code.

Note: Click the View Codes link to view the valid state codes.

[S_NH_CRS_X]Subject_Code

10

Course Submission

CATE Course Extract

Term ID

This is the term ID for the course and each section that goes with the course.

[S_NH_CRS_X]TermID

2

Course Submission

Student Class Submission

CATE Course Extract

CATE Student Course Extract

Primary Grade ID

This is the primary grade level of the course and sections that go with the course.

[S_NH_CRS_X]PrimaryGradeId

2

Course Submission

Local Class Name

Displays course name.

[Courses]Course_Name

N/A

Course Submission

CATE Course Extract

1800 SCED Course Code

Also used for ELO Primary Subject Area

Select the appropriate SCED Common Course Code.  This is only required for courses with students in grades 9 -12.

Note: Click View Codes to view the valid state codes.

[S_NH_CRS_X]SCED_Course_Code

5

Course Submission

i4see ELO Submission

1800 SCED Course Level

Select the appropriate SCED Common Course Level.  This is only required for courses with students in grades 9 -12.

From the drop down choose one of the following:

B = Basic or Remedial

G = General or Regular

E = Enriched or Advanced

H = Honors

C = College Level

[S_NH_CRS_X]SCED_Course_Level

1

Course Submission

ELO DescriptionSelect the appropriate ELO Description code.

[S_NH_CRS_X]ELO_Description

4i4see ELO Submission
ELO Community PartnerEnter the ELO Community Partner/Mentor name[S_NH_CRS_X]ELO_Community_Partner100i4see ELO Submission
ELO Credit Bearing Status

Choose one of the following ELO Credit Bearing Satuses:

  • Y = Yes
  • N = No
  • P = Partial
[S_NH_CRS_X]ELO_Credit_Bearing1i4see ELO Submission
ELO Number of Days Per Week out of School BuildingEnter the ELO Number of Days Per Week out of School Building.[S_NH_CRS_X]ELO_Num_DaysPerWk5i4see ELO Submission

District Number

Enter the district number.

Note: This is a 1 to 3 digit state DOE assigned code.

[Prefs]Name=districtnumber

[Prefs]Value

3

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Course Submission

Security Submission

Student Class Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract

School Administrative Unit Number

Enter the school administrative unit number.

Note: This is a 1 to 3 digit state DOE assigned code.

[Prefs]Name=NH_SAUNBR

[Prefs]Value

3

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Course Submission

Security Submission

Student Class Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract

District ID

Enter the district ID.

[Gen]Cat=districts

[Gen]Value

N/A

General Statistics of Public and Non Public Schools

Dropouts

Form A 13S

District Name

Enter the district name.

[Gen]Cat=districts

[Gen]Name

40

General Statistics of Public and Non Public Schools

Dropouts

Form A 13S

Code

Enter the ethnicity code.


[Gen]Cat=ethnicity

[Gen]Value

1

NH-12A

Dropouts

SASID Request Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

Description

Enter the ethnicity description.


[Gen]Cat=ethnicity

[Gen]Name

N/A

N/A

Data for Popup or Radio Buttons

Enter the data for popup or radio buttons.


[Gen]Cat=logentrycodes

[Gen]Valuet2

N/A

End of Year Enrollment Submission

Log Type

Enter a log type of Discipline.

Enter a log type of CRDC.

Note: You must create a Discipline Log Type record to add a discipline incident to a student’s record using the Student Log Entry option. The Discipline Log Type is used to retrieve the discipline fields required by the State of New Hampshire. The Log Type of CRDC is used victims of harassment or bullying or other situations required to be reported on CRDC where a Discipline incident should not be logged. While the Discipline log type will have sub-types associated to it, the CRDC Log Type does not require sub-types.

[Gen]Cat=logtype

[Gen]Name

N/A

End of Year Enrollment Submission

Program Name

Enter the special program name.


[Gen]Cat=specprog

[Gen]Name

N/A

NH-12A

Qualifies as a special education program

Select the checkbox to indicate a special education program.


[Gen]Cat=specprog

[Gen]spedindicator

N/A

NH-12A

School Number

Enter the school number.

Note: This is a 5-digit state assigned number. If the school number has already been set and it is not the 5-digit state assigned number then specify alternate school number.

[Schools]School_Number

5

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Course Submission

Security Submission

Student Class Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract

Alternate School Number

Enter the alternate school number.

Note: If the school number is not the 5-digit state assigned number then specify it here.

[Schools]Alternate_School_Number

5

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Course Submission

Security Submission

Student Class Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract

Grades

Enter the school grades (lowest - highest).


[Schools]Low_Grade

[Schools]High_Grade

2

2

NH-12A

General Statistics of Public and Non Public Schools

Dropouts

Form A 13S

NECAP Label Request Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract

District of Enrollment

Enter the user-defined district of enrollment for this school.

[Schools]District_Number

6

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Course Submission

Security Submission

Student Class Submission

CATE Student Enrollment Extract

CATE Student Course Extract

CATE Course Extract


Data Element

Description

[Table]FieldName

Length

Code setSelect the Code set type.[CODESET]CODETYPE=EntryCode

Code

Enter the entry code.

[CODESET]Code

2

Display ValueEnter the code display value.[CODESET]DisplayValue

Description

Enter the entry code description.

[CODESET]Description

N/A

Sort OrderEnter a sort order to determine where the code displays on the page.[CODESET] UIDisplayOrderN/A
Start DateEnter a start date to activate this code.[CODESET]EffectiveStartDate8
End DateEnter an end date to inactivate this code.[CODESET]EffectiveEndDate8


Data Element

Description

[Table]FieldName

Length

Code setSelect the Code set type.[CODESET]CODETYPE=ExitCode

Code

Enter the exit code.

[CODESET]Code

2

Display ValueEnter the code display value.[CODESET]DisplayValue

Description

Enter the exit code meaning.

[CODESET]Description

N/A

Sort OrderEnter a sort order to determine where the code displays on the page.[CODESET] UIDisplayOrderN/A
Start DateEnter a start date to activate this code.[CODESET]EffectiveStartDate8
End DateEnter an end date to inactivate this code.[CODESET]EffectiveEndDate88



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