Student Setup

Contents

Introduction

The following data elements are required for student setup:

On the Start Page, select the School link at the top of the page. A menu of schools appears.
Choose the appropriate school from the pop-up menu. The school's home page appears.
Select the first letter of the student's last name.
Select a student from the list. The last accessed student information page opens for the student selected.

Note: For information on code values, see the Appendix.

Data Element	Additional Information	[Table]FieldName	Length	Used in these Data Collections
Entering Student Demographics Student Selection > Demographics
Name (last, first MI)	Enter the student’s name. Format: LastName, FirstName MiddleName The first and last name must be at least two characters each. The middle initial must be an alpha character (A-Z) or blank.	[Students]Last_Name [Students]First_Name [Students]Middle_Name		AIG ALP CFU DROP PMR SAR
Home Address	Enter the student’s home address, including the street, city, state, and zip code.	[Students]Street [Students]City [Students]State [Students]Zip		Required Setup
Mailing Address	Enter the student’s mailing address, including the street, city, state, and zip code.	[Students]Street [Students]City [Students]State [Students]Zip		Required Setup
Home Phone	Enter the student’s home phone number.	[Students]Home_Phone	50 Max	Required Setup
DOB	Enter the student’s date of birth. Entry Format: [M]M/[D]D/[YY]YY Note: Output format is YYYYMMDD.	[STUDENTS]DOB	8	CFU RPG
Ethnicity: Is the student Hispanic or Latino?	Select Yes or No if the student is Hispanic or Latino. If Yes, select the checkbox to identify the student’s race as Hispanic or Latino. If No, select the race for the student. If No and you select one or more students in the Race field, the Scheduling/Reporting Ethnicity field displays “Two or More”.	[Students]FedEthnicity	N/A	AIG ALP CFU DROP PMR SAR
Race: What is the student’s race?	Select the checkbox for the appropriate federal race category. See the Appendix for valid values.	[StudentRace]Race	N/A	AIG ALP CFU DROP PMR SAR
Scheduling/Reporting Ethnicity	The system displays the applicable student ethnicity/race based on the options selected in the Ethnicity and Race fields.	[Students]Ethnicity	N/A	AIG ALP CFU DROP PMR SAR
Gender	Choose either Male or Female from the pop-up menu.	[Students]Gender	1	AIG DROP PMR SAR
SSN	Enter the student’s social security	[Students]SSN	12	CFU
Adding Admission and Promotion Statuses Student Selection > Edit Previous Enrollment
Admission Status	Select the student admission status. See the Appendix for valid values.	[S_NC_StudentInfo]Admission_Status_Code	4	RPG PMR
Promotion Status	Select the end of year status for the student.	[S_NC_ReEnrollment]Promotion_Status	6	RPG
Promotion Status Summer	Select the promotion status for summer for the student.	[S_NC_ReEnrollment]Promotion_Status_Summer		RPG
Editing Stored Grades Student Selection > Historical Grades > Edit Stored Grades
How Taken	If one or more historical grades are found for student with How Taken "LOCS" (meaning Summer School) for the school year being reported. Else leave Blank.			RPG
Defining CRDC Information Student Selection > Civil Rights Data Collection (CRDC) Note: The following CRDC setup elements are stored in PowerSchool and are available to assist the state when entering data into the CRDC website.
Does this student participate in a General Educational Development (GED) preparation program (for ages 16-19) operated by this LEA?	Select Yes or No if the student participates in a General Educational Development (GED) preparation program (for ages 16-19) operated by this LEA.	[S_NC_CRDC_GED_Students]GED_Prep_Program	1
Does this student participate in a General Educational Development (GED) preparation program (for ages 16-19) operated by this LEA?	Select Yes or No if the student participates in a General Educational Development (GED) preparation program (for ages 16-19) operated by this LEA.	[S_NC_CRDC_GED_Students]GED_Prep_Program	1
Did this student receive the General Educational Development (GED) preparation program credential?	Select Yes or No if the student receives the General Educational Development (GED) preparation program credential.	[S_NC_CRDC_GED_Students]GED_Prep_Program_Earned	1
Adding Student AIG Identification Student Selection > AIG Program
Program Service Start Date	The gifted record start date.	[S_NC_AIG]Start_Date	1	AIG
Program Service End Date	The gifted record end date.	[S_NC_AIG] EndDate	1	AIG
AIG Identification	Choose the AIG exceptionality type for the student: Academically Gifted (Reading and Math) Academically Gifted Math Only Academically Gifted Reading only Academically Gifted Note: Refer to the Appendix for a list of AIG codes.	[S_NC_AIG] AIG_Exceptionality_AM [S_NC_AIG] AIG_Exceptionality_AR [S_NC_AIG] AIG_EExceptionality_AG [S_NC_AIG] AIG_Exceptionality_IG	1	AIG
Enrolling a Student in a Special Program Student Selection > Special Programs > New Special Program Enrollment
Entry Date	Enter the entry date for the ALP program. Note: The date is the first day of special program enrollment.	[SPEnrollments]Enter_Date		ALP
Entry Reason Codes	Select the ALP entry reason code. Note: Refer to the Appendix for a list of ALP Entry Reason codes.	[SPEnrollments]Entry_Reason_Code		ALP
Exit Date	Enter the exit date for the special program. Note: The date is the day after the last day of special program enrollment.	[SPEnrollments]Exit_Date		ALP
Program	Select Alternative Program from the dropdown.	[SPEnrollments]Program_Name Program ID = GEN		ALP

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Introduction

Entering Student Demographics

Adding Admission and Promotion Statuses

Editing Stored Grades

Defining CRDC Information

Adding Student AIG Identification

Enrolling a Student in a Special Program