Staff Setup
Contents
Introduction
The following data elements are required for staff setup:
Start Page > Staff > [Select Staff Member].
- On the Start Page, click Staff.
- Select a staff member or New Staff Entry.
- Select Edit Information for existing staff members.
Note: For information on code values, see the Appendix.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Data Collections |
Entering Staff DemographicsInformation | ||||
Legal Name (Last, First MI) | Enter the legal name. Format: LastName, FirstName, MiddleName | [Users]Last_Name [Users]First_Name [Users]Middle_Name | 20 15 20 | SAR |
Gender | Choose (F) Female or (M) Male from the pop-up menu.
| [UsersCoreFields]Gender | 1 | SAR |
Ethnicity: Is the staff member Hispanic or Latino? | Choose Yes or No to indicate if the staff member is Hispanic or Latino. | [Users]FedEthnicity | N/A | SAR |
Race: What is the staff member’s race? | Select the checkbox next to each race that applies to the staff member. See the Appendix for valid values. | [TeacherRace]RacecdRaceCD | N/A | SAR |
Reporting Ethnicity | The system displays the applicable student ethnicity/race based on the options selected in the Ethnicity and Race fields. |
|
|
|
Adding Staff Duty DetailsNCDPI Screens: Staff Duty Details | ||||
Direct Student Contact | Select the checkbox if the staff has direct student contact. | [S_NC_StaffDuty]Direct_Student_Contact_Ind | 1 | SAR |
Number of Students | Enter the total number of students in the class. | [S_NC_StaffDuty]Number_Of_Students | 4 | SAR |
School | Select the school from the drop-down list. | [S_NC_StaffDuty]School_ID | 9 | SAR |
Duty Name | Select the staff duty from the drop-down menu. Note: Refer to the Appendix for a list of Staff Duty Codes. | [S_NC_StaffDuty]Staff_Duty_Code | 6 | SAR |
Duration Percent | Enter the percentage of time the staff is assigned to this duty. | [S_NC_StaffDuty]Staff_Duty_Duration_Percent | 3 | SAR |
Staff Duty Monday – Sunday | Select the checkbox for the applicable percentage staff duty days. | [S_NC_StaffDuty]Staff_Duty_Mon [S_NC_StaffDuty] Staff_Duty_Tues [S_NC_StaffDuty] Staff_Duty_Wed [S_NC_StaffDuty] Staff_Duty_Thu [S_NC_StaffDuty] Staff_Duty_Fri [S_NC_StaffDuty] Staff_Duty_Sat [S_NC_StaffDuty] Staff_Duty_Sun |
| SAR |
Duration Time | Enter the number of minutes that the staff is assigned to this duty. | [S_NC_StaffDuty]Staff_Duty_Duration_Time | 6 | SAR |
Monday – Sunday Periods | Select the checkbox for the applicable period that the staff is assigned to staff duty. | [S_NC_StaffDuty]Mon_Period [S_NC_StaffDuty]Tues_Period [S_NC_StaffDuty]Wed_Period [S_NC_StaffDuty]Thu_Period [S_NC_StaffDuty]Fri_Period [S_NC_StaffDuty]Sat_Period [S_NC_StaffDuty]Sun_Period | 1 | SAR |
Entering Staff Role InformationNCDPI Screens: Staff Roles | ||||
Occupation Code (Non-Classroom) | Select the other staff’s role from the dropdown menu. Note: Refer to the Appendix for a list of Staff Roles Codes. | [S_NC_StaffRole]Staff_Duty_Code | 6 | SAR |
Start Date | Enter the start date of the staff’s role. | [S_NC_StaffRole]Start_Date | 7 | SAR |
End Date | Enter the end date for the staff’s role. | [S_NC_StaffRole]End_Date | 7 | SAR |
Staff Role Duration Time | Enter the number of minutes for each staff role. | [S_NC_StaffRole]Staff_Role_Duration_Time | 6 | SAR |
Staff Role Percent of Time | Enter the percentage of time for each staff role. | [S_NC_StaffRole]Staff_Role_Percent_Of_Time | 3 | SAR |