PMR Record Validations
Data Validation Checks
Exception Code | Severity | Title | Columns to Display | Resolution |
PMR-PRECHECK-A | Fatal | Students with multiple matching enrollment records List students who have one or more identical enrollment records (matching school number, entry date, and exit date within the current school). No data will be collected until all duplicate enrollment records are resolved. | Student ID Student Name Grade Entry Date Exit Date | For each listed student, select Transfer Info and examine the current and historical enrollment records. Duplicate and overlapping entry and exit dates across records are not permitted. Edit the entry and/or exit dates of records that would cause this exception. |
PMR-0 | Fatal | PMR Calendar Not Configured The PMR calendar is not properly configured, including all tracks for track schools. Data will not be collected until this step is taken. | Message = "PMR Calendar Not Configured | Configure the PMR Calendar for this school under Start Page > Setup > School > Calendaring. |
PMR-1 | Information | R1 Entries Due to Grade Level Changes Lists students who have an Entry Code of R1 in the current year and have a grade level change. | Student ID Student Name Year New Grade Old Grade | If the information is correct, no further action is needed. |
PMR-2 | Information | Student Listed on PMR and No Longer Enrolled Lists students who are withdrawn from PowerSchool during the PMR Interval Month. | Student ID Student Name E1 E2 R1 R2 R3 W1 W2 W3 W4 | If the information is correct, no further action is needed. |
PMR-3 | Fatal | Student double counted in membership Lists students counted in membership during the same PMR month at different schools within the same LEA. | Student ID Student Name Entry Date Admission Status School A Name School B Name PMR Month # | Change the Admission Status for School B for specific student(s) for the double funded period. |
PMR-4 | Information | Students with Non-Funded Admission Status List of students whose Admission Status is VST1 or VED1. | Student ID Student Name Entry Date Admission Status Code Admission Status Date | If the information is correct, no further action is needed. |
PMR-5 | Warning | Student should be marked as NO SHOW List of students who should have been as “No Show” but were marked as withdrawn instead. | Student ID Student Name Exit Date Exit Code Admission Status Code Admission Status Date Grade | Entry date change to actual start of school for students who have been marked as “Absence During First 10 Days” |
PMR-6 | Warning | Student with Extended Day status assigned to Standard Day track Only students with a Standard Day status may be assigned to a Standard Day track. | Student ID Student Name Admission Status Code Admission Status Date Grade | Change the admission status for each student to MST1 (or VST1), or reassign the student to an Extended Day track. |
PMR-7 | Warning | Student with Standard Day status assigned to Extended Day track Only students with an extended day status may be assigned to an Extended Day track. | Student ID Student Name Admission Status Code Grade | Change the admission status for each student to MED1 (or VED1), or reassign the student to a Standard Day track. |
PMR-8 | Fatal | Student not assigned a valid Race/Ethnicity All students must have a valid race/ethnicity value specified. | Student ID Student Name Admission Status Code Grade | Edit the student record to declare a valid race/ethnicity value. |
PMR-9 | Fatal | Student missing admission status All students must have an admission status code of MST1, MED1, VST1 or VED1. It may not be null. | Student ID Student Name Grade | Enter the appropriate admission status code. |
PMR-10 | Fatal | Student assigned to an incorrect track. Each student must have a proper value set for track. In schools that use tracks, each student must be assigned to one of the configured tracks in the school. If this is not a track school, then students may not be assigned to a track. | Student ID Student Name Grade Track | Edit the student record and set the value for tracm to a valid setting on the Modify Information page |
PMR-11 | Fatal | Students with multiple E1 entries for the same school year A student may have only ONE E1 entry code for the same school year. | Student ID Student Name Grade
| Enter the appropriate entry code. |
PMR-12 | Fatal | Students with multiple E2 entries for the same school year A student may have only ONE E2 entry code for the same school year. | Student ID Student Name Grade
| Enter the appropriate entry code. |
PMR-13 | Fatal | Students with Exit Code W4 in grade levels less than10 Student may not have an Exit Code of W4 (Early Completer) for grade levels less than 10. | Student ID Student Name Grade
| Enter the appropriate entry code. |
PMR-14 | Information Only | Students with Exit Code W4 in grade levels 10 or higher Students with an Exit Code of W4 (Early Completer) in grade levels 10 and above. | Student ID Student Name Grade
| If the information is correct no further action is needed. |
PMR-15 | Warning | Students with overlapping enrollment records. List students within enrollment records that have overlapping entry and exit dates. Ideally enrollment records are contiguous and not overlapping. Overlapping records have the potential to cause reporting and other errors in the system. | PMR Month Student ID Student Name Grade | For each student, examine the enrollment records and edit the entry or exit dates as appropriate to eliminate overlapping dates. |
PMR-16 | Fata | Students with missing or invalid entry coded List students where their enrollment record is missing the entry code or contains an entry code that is not linked to a code recognized by DPI. | PMR Month Student ID Student Name Grade Entry Code | For each student, examine the enrollment records and enter a valid entry code. |
PMR-17 | Fatal | Enrolled students with no schedule List students who are currently enrolled but are not scheduled for any classes. | PMR Month Student ID Student Name Grade | For each student, schedule the student for one or more classes or post an exit date and code if the student is no longer in this school. |
PMR-18 | Fatal | Initial R1/R5/R6 enrollment code invalid Ensure that the R1, R5 and R6 codes are not the initial enrollment code for a student starting the school year. | PMR Month Student ID Student Name Grade Entry Code | For each listed student, examine the enrollment records and update the initial entry code for the current school from R1, R5, or R6 to E1 or E2 if this is the first N. C. public school the student has attended in the current school year. If this is not the first public school in N. C. that the student has attended in the current school year, change the re-entry code to be R2 or R3. Note: Refer to the SASA manual for guidelines of code use. |
PMR-19 | Fatal | Students missing valid gender All student must have a valid gender for reporting requirements | PMR Month Student Name Grade | Enter a valid gender for all students |
PMR-20 | Fatal | Students missing or invalid exit code. List students where their enrollment record is missing the exit code or contains an exit code that is not linked to a code recognized by DPI. | PMR Month Student ID Student Name Grade Exit Code | For each student, examine the enrollment records and enter a valid exit code. |
PMR-23 | Warning | Students with questionable student numbers Identify students who have a student number greater than 10 digits, or a number less than 30000. Each student must have a valid state-assigned number. Students may also be listed if their student number and state-assigned student number do not match. | Student ID Student Name Gender Grade | Contact the HomeBase helpdesk for assistance on the process to obtain valid state-assigned identifiers for these students. |
PMR-24 | Fatal | Students with enrollment dates prior to start of school Identify students who have an entry date any time prior to the school start date. These students cannot be counted on the PMR unless their entry date is set to the first day of school or later. Students should be listed even if they have an admission status other than MST1 or MED1. | Student ID Student Name Gender Grade Admission Status | Review the enrollment records for each student in the list. Modify the entry date to reflect the first day of school, or the first day each student actually attended school. |
PMR-25 | Warning | Students assigned to a track Ensure that all students are not assigned to a track given that this is not a track school. | Student ID Student Name Grade Track | For each listed student, edit the current student record and remove the value for track on the Modify Information page. |
PMR-26 | Warning | Initial R2/R3 enrollment code invalid Ensure that the R2 and R3 codes are not used as initial entry codes for the first public school attended in N. C. in the current school year. R2 or R3 are used when a student transfers from another N. C. public school in the same school year. The original public school in the current year must have a E1 or E2 code. | PMR Month Student ID Student Name Grade Entry Code | For each listed student, examine the enrollment records and update the entry code from R2 or R3 to E1 or E2. Note: Refer to the SASA manual for guidelines of code use. |
| PMR-34 | Warning | Kindergarten Student with Birthdate Prior to August 31st Ensure that all students enrolled in kindergarten reached their 5th birthday prior to August 31st. | Student ID Student Name Date of Birth Age as of April 16 Age as of Aug 31 | For each student listed, examine current enrollment and birthdate information and verify that the student meets one of the following exception criteria:
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