Legislative Class Size Data Collection

Report Input

Run Report Collection

This report collection is run at the LEA and School level.

Use the following steps to generate the LCS Data Collection.

1. On the Start Page, click State Reports. The State Reporting Dashboard page appears and displays a list of collections for the school.

2. Next to the School Activity Report, click Run.

3. The system validates the data against the business rules set up for the collection and completes the process.

4. Users have 24 hours to approve their data collection. If approval is not done within 24 hours, the users must re-run the collection.

The snapshot date for Spring is 2/29 and for Fall is 9/30.

Review Data Collection

1. Next to the Legislative Class Size Data Collection, click Review.

2. Select one of the following LCS data collection views from the Data View drop-down menu. The Results section displays the filtered report collection results specific to the selected data view.

   Data Collection View	Description
   School View
   Class Size Report
   Exceptions Report
   Enhancement Teacher By School
   K-3 Average Class Size By School
   LEA View
   Class Size Report
   Exceptions Report
   Enhancement Teacher By School
   K-3 Average Class Size By School

   
   

3. Click Refresh. The Results section displays the filtered data collection results specific for the selected data view.

4. To narrow your search, select one or more filters, if available.

Note: Click Export to export the data collection results to an Excel spreadsheet.

Review Exceptions

Use the following steps to review exceptions for a data collection.

1. From the Dashboard, click Review. The Review page appears.

2. Select Exceptions from the Reviews drop-down menu. Exceptions associated with a data collection display.

3. Select the exception type from the Choose exception drop-down menu. The Business Rule and Steps to Correct for the selected exception type appear on the page.
   The Results section displays detailed information associated with the selected exception.

4. To narrow your search, select one or more filters, if available.

5. Click Refresh.

The Results section displays the filtered exception results specific for the selected data view.

Note: Click Export to export the data collection results to an Excel spreadsheet.

PowerSchool provides data validation to promote data integrity by preventing invalid data from being entered or imported into PowerSchool. Refer to the Validation Reports section for the detailed list of LCS data and user interface validation checks that provide additional information and the necessary steps to correct exceptions, if applicable.

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Class Size Report (School View)

Report Output Format: Excel spreadsheet, CSV

Exceptions Report (School View)

Report Output Format: Excel spreadsheet, CSV

Enhancement Teacher By School (School View)

Report Output Format: Excel spreadsheet, CSV

K-3 Average Class Size By School (School View)

Report Output Format: Excel spreadsheet, CSV

Class Size Report (LEA View)

Report Output Format: Excel spreadsheet, CSV

Exceptions Report (LEA View)

Report Output Format: Excel spreadsheet, CSV

Enhancement Teacher By School (LEA View)

Report Output Format: Excel spreadsheet, CSV

K-3 Average Class Size By School (LEA View)

Report Output Format: Excel spreadsheet, CSV