LEA Setup
Contents
Introduction
The following data elements are required for LEA setup
- On the Start Page, click the School link at the top of the page. The school list appears.
- Choose LEA Office from the pop-up menu. The LEA start page appears.
- Click LEA Setup. The LEA Setup page appears.
Note: For information on code values, see the Appendix.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Data Collections | |
Working with CoursesLEA Setup > Courses > Edit Course LEA Information LEA Setup > Courses > View Master Course List > New | |||||
Course Name | Enter the course name. | [Courses]Course_Name | 50 | Required Setup | |
Credit Hours | Enter the number of potential credit hours available for the course. | [Courses]Credit_Hours | N/A | SAR | |
Course High Grade Level Range | Enter the high grade level range. | [Courses] Course_Grade_Level_Range_High
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| SAR | |
Course Low Grade Range Level | Enter the low grade level range. | [Courses]Course_Grade_Level_Range_Low |
| SAR | |
Credit Course Flag | Note: If the credit is set to zero (on the course) then no credit is awarded. | [Courses]Credit_Hours |
| SAR | |
Credits Per Semester Towards Graduation | Note: If the credit is set to zero (on the course) then no credit is awarded. | [Courses]Credit_Hours |
| SAR | |
State Course Code Academic Level | The 5th digit of the Course Code = Academic Level | [Courses]CourseID |
| SAR | |
State Course Code Subject Area | The first 4 digits of the Course Code = Subject Area. | [Courses]CourseID |
| SAR | |
State Grade Level | The 6th digit describes the intended school level of the course – elementary, middle, high, community college/university, | [Courses]CourseID |
| SAR | |
Expression | The schedule expression for the section, which is a representation of the period(s) and day(s) it is offered. | [Cycle_Day_ID]Day_Number or Day_Name |
| SAR | |
Timetable Day Number | The schedule expression for the section, which is a representation of the period(s) and day(s) it is offered. It may be multiple if offered over several days, such as 2(A-B) = 2nd period A and B days. | [Cycle_Day_ID]Day_Number or Day_Name |
| SAR | |
Number of Semesters | The number of semesters required to get full credit for the class |
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Mapping Entry Codes to DPI CodesLEA Setup > Entry Codes > [New/Edit] Entry Codes | |||||
Map Code to DPI Code | Select Map Code to DPI Code from pop-up menu:
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| PMR | |
Mapping Exit Codes to DPI CodesLEA Setup > Exit Codes > [New/Edit] Exit Codes | |||||
Map Code to DPI Code | Select the Map Code to DPI Code from pop-up menu.
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| PMR | |
Entering School InformationLEA Setup > Schools/School Info > Edit School | |||||
School Name | Enter the name of the school. | [Schools]Name | 60 | Required Setup | |
School ID | The school ID number. | [Schools]School_Number |
| Required Setup | |
School Address | Enter the street address for the school. | [Schools]SchoolAddress |
| Required Setup | |
City | Enter the city in which the school is located. | [Schools]]SchoolCity |
| Required Setup | |
State | Enter the state or province in which the school is located. | [Schools]SchoolState |
| Required Setup | |
Zip | Enter the postal or zip code for the school. | [Schools]SchoolZip |
| Required Setup | |
School Phone Number | Enter the school phone number. | [Schools]SchoolPhone |
| Required Setup | |
County | Enter the name of the county. | [Schools]CountyName |
| Required Setup | |
Exclude From State Reporting? | Select the checkbox to exclude the school from state reporting. | [Schools]State_ExcludeFromReporting | N/A | Required for any school that is not to be included in State Reporting | |
Grades (School) | Enter the school grades (lowest - highest). Note: Grade levels must be in the range -10 to 20. | [Schools]Low_Grade [Schools]High_Grade |
| Required Setup | |
Adding Civil Rights Data Collection (CRDC) InformationLEA Setup > School/School Info > Edit School > Civil Rights Data Collection (CRDC) | |||||
Grades Offered (Lowest to Highest) | Select either Yes or No if this school has ungraded students. |
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School Characteristics | Select either Yes or No for the following questions:
| [S_NC_CRDC_LEA]Disability_Focused [S_NC_CRDC_LEA]Magnet_School_Or_Program [S_NC_CRDC_LEA]Charter_School [S_NC_CRDC_LEA]Alternative_School [S_NC_CRDC_LEA]Ability_Grouped_MathERLA
| 1 |
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Does the entire school population participate in the magnet school program? | Select either Yes or No if the entire school population participates in the magnet school program. | [S_NC_CRDC_LEA]Magnet_Only | 1 |
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This alternative school is designed to meet the needs of the following (check all that apply) | Check one or more that applies for this school:
| [S_NC_CRDC_LEA]Alternative_School_Academic [S_NC_CRDC_LEA]Alternative_School_Discipline [S_NC_CRDC_LEA]Alternative_School_Other
| 1 |
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Different Advanced Placement (AP) Courses and Selection | Click Yes or No if students are allowed to self-select to participate in AP courses. | [S_NC_CRDC_LEA]AP_Self_Participate
| 1 |
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School Form Level Comments (Part 1) | Enter additional school form level comments for Part 1, if applicable. | [S_NC_CRDC_Schools]School_Part1_Comments | 500 |
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Does this school have any high school aged students in its ungraded classes? | Click Yes or No if the school has high school age students in upgraded classes. |
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Interscholastic Athletics - Sports, Teams, and Participants
| Enter the counts for the following:
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| 1 |
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School Form Level Comments (Part 2) | Enter school form level comments for Part 2, if applicable. | [S_NC_CRDC_Schools]School_Part2_Comments | 500 |
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Entering Final Grade Store CodesLEA Setup > School/School Info > Edit School > Civil Rights Data Collection (CRDC) > Final Grade Store Codes | |||||
Term | Select term. |
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Store Code List (separated by a comma and without spaces | Specify which store codes for the school term should be considered as the final grade for a class. Note: Separate each code using a comma, with no spaces. Refer to the CRDC Specific Virtual Tables in the Appendix for the Store Code List. |
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Defining Years and Terms LEA Setup > Years and Terms Note: At the LEA, at a minimum, the school year must be defined. For state data collection to process, the school year start and end dates must be populated at the LEA. It is not necessary to enter semesters, quarter, trimesters, etc. | |||||
Name of School Year | Enter the school year name. | [Terms]Name | N/A |
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Abbreviation | Enter the abbreviation of the school year. For the year term, use numbers. For example, enter 09-10 for the 2009-2010 school year. | [Terms]Abbreviation | 2 |
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First Day of School | Enter the start date of the school year using the format mm/dd/yyyy. This should be the earliest start date for any of the schools in the LEA. | [Terms]FirstDay | 10 |
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Last Day of School | Enter the end date of the school year using the format mm/dd/yyyy. This should be the latest start date for any of the schools in the LEA. | [Terms]LastDay | 10 |
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Entering CRDC InformationLEA Setup > Civil Rights Data Collection (CRDC) Note: The following CRDC setup elements are stored in PowerSchool and are available to assist the state when entering data into the CRDC website. | |||||
LEA-002. Is this LEA covered by a desegregation order or plan? | Select either Yes or No if the LEA is covered by a desegregation order or plan. |
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LEA-003. Kindergarten Daily Length | Select either Yes or No for the following questions:
| [S_NC_CRDC_LEA]KG_Full_Day [S_NC_CRDC_LEA]KG_Part_Day | 1 |
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LEA-004. Prekindergarten Eligibility
| Select either Yes or No for the following questions
| [S_NC_CRDC_LEA]Pre_KG_Elig_All [S_NC_CRDC_LEA]Pre_KG_Elig_IDEA [S_NC_CRDC_LEA]Pre_KG_EligTitle1 [S_NC_CRDC_LEA]Pre_KG_EligLowIncome [S_NC_CRDC_LEA]Pre_KG_Elig_Other | 1 |
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LEA.005. Prekindergarten Age for Non-IDEA Students | Select either Yes or No for the following questions: Does this LEA provide pre-kindergarten to non-IDEA students age 0-2? Does this LEA provide pre-kindergarten to non-IDEA students age 3? Does this LEA provide pre-kindergarten to non-IDEA students age 4? | [S_NC_CRDC_LEA]Pre_KG_Non_IDEA_Age_2orless [S_NC_CRDC_LEA] Pre_KG_Non_IDEA_Age_3 [S_NC_CRDC_LEA] Pre_KG_Non_IDEA_Age_4 [S_NC_CRDC_LEA] Pre_KG_IDEA_Only | 1 |
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LEA-007. Harassment and Bullying Policy | Select either Yes or No for the following questions:
| [S_NC_CRDC_LEA] Harass_Policy_By_Disability [S_NC_CRDC_LEA] Harass_Policy_By_Race [S_NC_CRDC_LEA] Harass_Policy_By_Gender
| 1 |
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LEA-008. LEA Form Level Comments (Part 1) | Enter additional LEA Form level comments for Part 1, if applicable. | [S_NC_CRDC_LEA]LEA_Part1_Comments | 500 |
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LEA-009. Did this LEA operate a General Educational Development (GED) preparation program for students aged 16-19? | Select either Yes or No if the LEA operates a General Education Development (GED) preparation program for students aged 16-19. | [S_NC_CRDC_LEA]GED_Prep_Program | 1 |
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LEA0013. LEA Form Level Comments (Part 2) | Enter additional LEA Form level comments for Part 2, If applicable. | [S_NC_CRDC_LEA]LEA_Part2_Comments | 500 |
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Adding Course District InformationCourses > Edit Course District Information> Civil Rights Data Collection | |||||
Classes in Mathematics and Science Courses | Select Yes or No for the following questions regarding mathematics and science courses:
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Does this fall under a specific Advanced Placement (AP) subject area? | Select the subject categories that AP classes fall under:
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Single-Sex Classes | Select the subject categories that single-sex classes fall under.
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