Graduation Data Verification Validations
Data Validation Checks
Exception Code | Severity | Title/Description | Columns to Display | Resolution |
GDV-1 | Fatal | Students without a Graduation Plan (Diploma Type) All students in grade levels > 8 must have a Graduation Plan (Diploma Type) assigned. | Student ID Student Name Grade | Ensure that a Graduation Plan (Diploma Type) has been assigned. |
GDV-2 | Fatal | Students without a Post Graduate Intention All students with a Diploma/Certificate Date Issued must have the Post-Graduation Intention field populated. | Student ID Student Name Grade | Enter the appropriate value from the dropdown list. |
GDV-3 | Fatal | Duplication Student ID A graduate can only have one student ID record. | Student ID Student Name Grade | Ensure only one graduate record per student ID. |
GDV-4 | Fatal | Course Completion date out of range The course completion date falls within criteria for classification assigned. | Student ID Student Name Grade | Ensure course completion date falls within range of classification assigned. |
GDV-5 | Fatal | Student was previous graduate The student has not been reported as a graduate in a previous year. | Student ID Student Name Grade | Ensure student has not graduated in a previous year. |
GDV-6 | Fatal | Student with missing Promotion/Retention status Identify students at the end of the school year without a promotion or retention status. | Student ID Student Name Grade | Correct data with appropriate end of year status. |
GDV-7 | Fatal | Classification outside of range associated with school name All graduates must have a valid classification based on assigned associated school name. | Student ID Student Name Grade | Ensure valid classification type associated with school name (i.e., LOCS=summer school). |
| GDV-8 | Warning | Student has a Diploma Type of AGCER The diploma type AGCER has been archived and is rarely used. | Student ID Student Name Grade | Ensure that the student required a diploma type of AGCER. |
| GDV-10 | Fatal | Student is a summer school graduate with missing "How Taken" of LOCS A summer school graduate must have at least one stored grade from the current school year with the How Taken Field set to LOCS. | Student ID Student Name Grade | Identify the course taken in summer school and code the attribute for How Taken to LOCS. |
| GDV-11 | Warning | Student has an invalid Student Number A Student Number must be greater than 30000. | Student ID Student Name Grade | Ensure that the Student has Student Number within the specified range. |
| GDV-13 | Fatal | Student was a previous graduate Student has not been reported as a graduate in a previous year | Student ID Student Name Grade | Ensure student has not graduated in a previous year. |
| GDV-16 | Fatal | Graduated Student has not been transferred to the Graduated Student's School The student has a diploma issued date but has not been moved to the Graduate School. Typically this is a summer or mid-year graduate. | Student ID Student Name Grade | Ensure that the Student is transferred to the Graduated Student's School. |
| GDV-17 | Warning | Student has an invalid Classification of Other The Classification of Other is not valid. | Student ID Student Name Grade | Check that the student graduated in grade 10 or greater. Verify the graduation date is appropriate and summer school courses are coded appropriately. |
| GDV-18 | Warning | Student with missing 9th grade entry date The Student must have an entry date populated at Start Page > Student Selection > Student Academics - Grade 9 Entry Date. | Student ID Student Name Grade | Ensure student has a 9th grade entry date populated. |
| GDV-19 | Fatal | Diploma Type is not one of the following:
All students in grade levels > 8 must have a valid Graduation Plan (Diploma Type) assigned. | Student ID Student Name Grade | Ensure that a valid Graduation Plan (Diploma Type) has been assigned. |