Student Setup

General Demographics

Demographics

Name (Last, First Middle)

Enter the student's name.

Format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

N/A

Required Setup

All AIM Reports

FRAM Extract

Suffix

Select the appropriate name suffix from the list.

Valid values are: Jr, Sr, I, II, III, IV, V, VI, VII, VIII, IX, and X

[S_MT_STU_Demographics_X]NameSuffix

N/A

Student Demographic

Legal Name (Last, First Middle Suffix)

Enter the student's legal name. This field is only required if the legal name does not match the preferred name.

If the student's legal name matches the student's preferred name, click Copy to populate the legal name fields.

Format: LastName, FirstName, MiddleName Suffix

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffix

N/A

Required Setup

DOB

Enter the student's date of birth.

[Students]DOB

N/A

Enrollment Extract

Federal Ethnicity and Race: Ethnicity

Choose Yes or No to indicate if the student is Hispanic or Latino.

If you set up the option to allow the student to decline to specify ethnicity (District level setting), then select this value, if appropriate.

Valid Values:

• -1 – Default, no value

• 0 – No, not Hispanic or Latino

• 1 – Yes, Hispanic or Latino

• 2 – Decline to specify

[Students]Fedethnicity

N/A

Student Demographic Record

Federal Ethnicity and Race: Race

Select the checkbox for the appropriate federal race category. Multiple boxes can be selected.

If you set up the option to allow the student to decline to specify race then select this value, if appropriate.

[StudentRace]Racecd

[Students]Fedracedecline

N/A

Student Demographic Record

Scheduling/Reporting Ethnicity

Choose the student's ethnicity, to be used in PowerSchool reports that don't report federal race.

[Students]Ethnicity

N/A

No longer used N/A

Gender

Choose either female or male from the pop-up menu.

Valid values:

• F – Female

• M – Male

[Students]Gender

N/A

Student Demographic Record

SSN

Enter the student's social security number.

[Students]SSN

N/A

Not Reported

Student Number

Enter the locally assigned student number.

[Students]Student_Number

N/A

Required Setup
All AIM Reports

Montana State Information

Race/Ethnicity determined by

Select how the student's race was determined.

[S_MT_STU_Demographics_X] RaceEthnicityDetermination

N/A

Student Demographic

Missing Child Photo Opt-In 

Choose one of the following options:

• Opt-In 

• Opt-Out

[S_MT_STU_Demographics_X]MissingChildPhotoOpt-In 

1

Modifying Information

Modify Information

Part-Time Student Indicator

Select the checkbox to indicate that the student is part-time.

[Students]Parttimestudent

1

Not Reported

District Entry Date

Enter the student's district entry date.

[Students]DistrictEntryDate

8

Not Reported

District Entry Grade Level

Enter the student's district entry grade level.

[Students]DistrictEntryGradeLevel

2

Not Reported

School Entry Date

Enter the student's school entry date.

[Students]SchoolEntryDate

8

Not Reported

School Entry Grade Level

Enter the student's school entry grade level.

[Students]SchoolEntryGradeLevel

2

Not Reported

Entering State Information

General Information

State/Province – MT and click General.

State Student ID

Enter the State assigned student ID for this student.

[Students]State_StudentNumber

10

All AIM Reports

FRAM Extract

Half-Day Kindergarten Student

Check the box if this student attends kindergarten for just half of the regular school day.

[S_MT_STU_Academics_X]HalfDayKG

1

Student Enrollment

1^st Grade Transition Student

Check the box if this student is a 1st-grade transition student.

[S_MT_STU_Programs_X] GradeOneTransitionInd

1

Student Enrollment

ESSA - # days absent

The number of days the student was absent. This field calculates automatically.

Note: This field is read-only.

Calculated from [Attendance]

3

EOY Attendance

Drop Out Reason

If the student is a dropout, select the reason the student dropped out of school.

[S_MT_STU_Academics_X]DropOut

2

Student Enrollment

No Show

Check the box if this student is a "no show" student.

[S_MT_STU_Academics_X]NoShow

1

Service Type

Select the type of services this student receives.

[S_MT_STU_Programs_X]ServiceType

1

Student Enrollment

Aggregate Hours of Instruction

Choose the aggregate hours of instruction that the student receives per school year, excluding passing time and lunchtime.
The minimum aggregate hours of pupil instruction per year are:

• Half-Time Kindergarten (KH) – 360 hours

• Full-Time Kindergarten (KF) – 720 hours

• Grade Levels 1-3 – 720 hours

• Grade Levels 4-12 – 1080 hours

Valid values:

• F – 720+ Hours (Default)

• T – 540 to 719 Hours

• H – 360 to 539 Hours

• Q – 180 to 359 Hours

• N – 0 to 179 Hours

Note: Students attending part-time in a full-day kindergarten program should be marked as KF with aggregate hours as H.

[S_MT_STU_Academics_X] AggregateHoursInstruct

1

Fall and Spring Attendance

Military Dependent Status

If this student is a dependent of an active-duty military member, select the value that best describes the military status.

[S_MT_STU_Demographics_X] MilitaryDependentStatus

1

Program Participation

Missing Child Photo Opt-In 

Choose one of the following options:

• Opt-In 

• Opt-Out

Note: Any changes to this field will also reflect on the Montana State Information section of the General Demographics page

[S_MT_STU_Demographics_X]MissingChildPhotoOpt-In 

1

Title I Information

State/Province – MT and click Title I

Title I Reading

Select the checkbox to indicate that the student receives services in a Title I Reading program.

[S_MT_STU_Programs_X]Title1Reading

1

Program Participation

Title I Math

Select the checkbox to indicate that the student receives services in a Title I Math program.

[S_MT_STU_Programs_X]Title1Math

1

Program Participation

Title I Science

Select the checkbox to indicate that the student receives services in a Title I Science program.

[S_MT_STU_Programs_X]Title1Science

1

Program Participation

Title I Social Sciences

Select the checkbox to indicate that the student receives services in a Title I Social Sciences program.

[S_MT_STU_Programs_X]Title1SocScience

1

Program Participation

Title I Vocational/Career

Select the checkbox to indicate that the student receives services in a Title I Vocational/Career program.

[S_MT_STU_Programs_X]Title1Vocational

1

Program Participation

Title I Instructional Other

Select the checkbox to indicate that the student receives services in a Title I Instructional Other program.

[S_MT_STU_Programs_X]Title1InstructOther

1

Program Participation

Title I Health

Select the checkbox to indicate that the student receives services in a Title I Health program.

[S_MT_STU_Programs_X]Title1Health

1

Program Participation

Title I Guidance/Advocacy

Select the checkbox to indicate that the student receives services in a Title I Guidance/Advocacy program.

[S_MT_STU_Programs_X]Title1Guidance

1

Program Participation

Title I Support Services Other

Select the checkbox to indicate that the student receives services in a Title I Support Services Other program.

[S_MT_STU_Programs_X] Title1SuppServicesOther

1

Program Participation

Title I Part A Neglected

Select the checkbox to indicate that the student receives services in a Title I Part A Neglected program.

[S_MT_STU_Programs_X]Title1Neglected

1

Program Participation

Title I Part D Delinquent Program

Select the type of qualifying part D delinquency program the student receives services in:

• 01 - Local Delinquent Program

• 02 - Local At-Risk Program

• 03 - State Agency Delinquent Facility

[S_MT_STU_Programs_X] Title1DelinquentProgram

2

Program Participation

Program Services

Special Program and Student Support Services Participation

Special Education

Select the checkbox to indicate that the student has an individualized education program (IEP) and received services under the Individuals with Disabilities Act (IDEA-Part B).

[S_MT_STU_Programs_X]SpecEducFlag

1

Enrollment Extract

Migrant

Select the checkbox to indicate that the student is a migrant.

From the Montana High School Completer and Dropout Data Collection Handbook: A migrant student is a student who has moved within the last three years across international (Mexico and Canada only), state, or school district boundaries with his/her parent or guardian to enable the child (in the case of secondary, emancipated or out of school youth), the child's guardian or parent, or member of the child's immediate family to obtain temporary or seasonal employment in an agricultural, fishing, or dairy-related activity. The child may be in any grade between preschool (age 3) and grade 12 and must not be above 22 years of age.

[S_MT_STU_Demographics_X]MigrantFlag

1

Not Reported

SPED Status

Note: Section 504 and SPED Status cannot be selected for the same student.

Select the checkbox to indicate that the student has an Individualized Education Program (IEP) under the Individuals with Disabilities Act (IDEA-Part B) and is receiving services.

[S_MT_STU_Programs_X]SPEDStatus

1

Program Participation

Part B Early Intervening Services Start Date

Enter the Early Intervening Services Start Date.

Enter the date that the student began receiving support services funded through IDEA 2004 Part B.

This date should either be blank or occur before the SPED Initial Evaluation date if the SPED Status checkbox is selected.

[S_MT_STU_Programs_X]EarlyInterventionStartDate

Date

Part B Early Intervening Services End Date

Enter the Early Intervening Services End Date.

[S_MT_STU_Programs_X]EarlyInterventionEndDate

Date

Section 504 Handicapped

Note: Section 504 and SPED Status cannot be selected for the same student.

Select the checkbox to indicate that the student receives services under Section 504.

Section 504 is a plan developed to provide services and/or accommodations for regular education students so that they may have an equal opportunity to participate in the education program, excluding extracurricular activities.

[S_MT_STU_Programs_X]Is504

1

Program Participation

Section 504 Start Date

Select Section 504 start date.

Format: mm/dd/yyyy

[S_MT_STU_Programs_X]Section504StartDate

[S_MT_REN_Programs_X]Section504StartDate

10

Program Participation

Section 504 End Date

Select Section 504 end date.

Format: mm/dd/yyyy

[S_MT_STU_Programs_X]Section504EndDate

[S_MT_REN_Programs_X]Section504EndDate

10

Program Participation

Gifted/Talented Evaluated

Select the checkbox to indicate that the student has been evaluated by the district per MCA 10.55.804 as Gifted/Talented

[S_MT_STU_Programs_X]GiftedTalentedEval

1

Program Participation

Gifted/Talented Identified

Select the checkbox to indicate that the student has been identified by the district per MCA 10.55.804 as Gifted/Talented

[S_MT_STU_Programs_X]GiftedTalented

1

Program Participation

21^st Century

Select the checkbox to indicate that the student participated in a 21^st Century Learning Centers program at any point during the school year (the student does not have to be currently enrolled when you select the checkbox).

The purpose of the program is to create community learning centers that provide academic enrichment opportunities for children, particularly students who attend high-poverty and low-performing schools.

[S_MT_STU_Programs_X]TwentyFirstCenturyInd

1

Program Participation

Homeless

Select the checkbox to indicate that the student is homeless at any point during the school year.

If this checkbox is selected, then McKinney-Vento, Homeless Nighttime Residence, and Unaccompanied Youth are required fields.

A homeless student is an individual who lacks a fixed, regular, and adequate nighttime residence.

[S_MT_STU_Demographics_X]HomelessInd

1

Program Participation

McKinney Vento

Select the checkbox to indicate that the student receives services under the McKinney-Vento program.

This value is required if the Homeless checkbox is selected and must be null if Homeless is not selected.

The McKinney-Vento program is designed to address the problems that homeless children and youth face in enrolling, attending, and succeeding in school.

[S_MT_STU_Demographics_X]McKinneyVento

1

Homeless Nighttime Residence

If the student is homeless, choose their primary nighttime residence from the pop-up menu.

This field is required if the Homeless checkbox is selected and must be null if Homeless is not selected.

Valid values:

• 01 – Shelter

• 02 – Doubled-up (Living with another family)

• 03 – Unsheltered (Cars, parks, campgrounds)

• 04 – Hotels or Motels

[S_MT_STU_Demographics_X]HomelessNightResidence

2

Program Participation

Unaccompanied Youth

Select the checkbox to indicate that the student is not in the physical custody of a parent or guardian.

This includes youth living in runaway shelters, abandoned buildings, cars, on the streets, or in other inadequate housing, as well as children and youth denied housing by their families, and school-age unwed mothers living in homes for unwed mothers.

[S_MT_STU_Demographics_X]UnaccompaniedYouth

1

Program Participation

Foreign Exchange

Note: Immigrant and Foreign Exchange cannot be selected for the same student.

Select the checkbox to indicate that the student is a foreign exchange student.

A foreign exchange student is defined as maintaining residency and citizenship in a foreign country which they have no intention of abandoning and is qualified to pursue a full course of study. The student should seek to enter the U.S. only temporarily for the sole purpose of pursuing a course of study at an established academic high school.

[S_MT_STU_Programs_X]ForeignExch

1

Program Participation

Immigrant

Note: Immigrant and Foreign Exchange cannot be selected for the same student.

Select the checkbox to indicate that the student is an immigrant.

An immigrant child is an individual who is aged 3-21, was not born in any state or DC and has not been attending school in any one or more states or DC for more than three full academic years.

[S_MT_STU_Demographics_X]Immigrant

1

Program Participation

Immigrant Date Entered US School

If the student is an immigrant, then enter the date they first attended a school in the United States.

Enter a date that falls between today's date and four years before today's date.

This field is required if the Immigrant checkbox is selected.

[S_MT_STU_Demographics_X]DateEnteredUS

10

Program Participation

Receives SES Services

Select the checkbox to indicate that the student receives Supplemental Educational Services. SES is provided for low-income students enrolled in a Title I school that is in Improvement year 2 or greater.

[S_MT_STU_Programs_X]ReceivesSES

1

Program Participation

Job Corp Participant

Choose Yes or No from the pop-up menu to check if a student is participating in Job Corps Program.

[S_STU_X]JobCorps

1

Fall and Spring Attendance

MT Youth ChalleNGe

Choose Yes or No from the pop-up menu to check if a student is participating in Youth ChalleNGe Program.

[S_STU_X]YouthChallenge

1

Fall and Spring Attendance

Age 19 or 20 Eligible for ANB

Choose Yes or No from the pop-up menu to check if a student is age 19 or 20 and eligible for Average Number Belonging (ANB)

[S_MT_STU_Programs_X]EligibleANB

1

Fall and Spring Attendance

Kindergarten (KG) Under 5 Board Approved

If a kindergarten student is under the age of 5 (as of Sept 10th), then enter the board approval date.

[S_MT_STU_Programs_X]KGUnderFiveBrdAppdDt

10

Indian Language Immersion Program

Select if the student is part of Indian Language Immersion Program. Yes/No

[S_MT_STU_Programs_X]IndianLangImmProgram

Limited English Proficiency

LEP (Limited English Proficiency)

LEP

Select the student's Limited English Proficient (LEP) status from the list.

See the following link for details regarding how to classify LEP students: http://opi.mt.gov/Leadership/Assessment-Accountability/Statewide-Testing/English-Language-Proficiency/EL-Identification-Screening.

[S_MT_STU_Language_X]LEPStatus

1

Limited English Proficiency (LEP)

Date 1^st Identified LEP

Enter the date that the student was initially identified as being Limited English Proficient (LEP). This is the date the student was assessed or evaluated and determined to be LEP.
Enter a date that falls between today's date and the student's date of birth.

[S_MT_STU_Language_X]FirstIdentLEPDate

10

Limited English Proficiency (LEP)

English Proficiency Date

Enter the date that the student is determined to no longer be Limited English Proficient. This is the date that the student attained a score that meets the Montana proficiency standard for English Language Learners Proficiency Test.

This value must occur after the Date 1^st Identified LEP. If the Date 1^st Identified LEP is null, then this date must be null as well.

If the Date 1^st Identified LEP is not null, and the English Proficiency Date is not null, then LEP status is considered "Former LEP".

[S_MT_STU_Language_X] EnglishProficiencyDate

10

Limited English Proficiency (LEP)

Language of Impact

Choose the student's language of impact from the pop-up menu.

For LEP students, this value is the language other than English that influence's the student's English language development.

For American Indian or Hispanic students whose first language is English, this is the tribal language or Spanish.

For immigrant students, this is their first or home language.

For Hutterite students, this value is German.

[S_MT_STU_Language_X]LanguageImpact

2

Limited English Proficiency (LEP)

Primary/Home Language

Choose the student's primary/home language from the pop-up menu. This value is defined as the language first learned and spoken in the child's home.

This field is required if the Date 1^st Identified LEP is populated. This field must be null if the Date 1^st Identified LEP is null.

[S_MT_STU_Language_X]PrimaryLanguage

2

Limited English Proficiency (LEP)

Title III

Select the checkbox to indicate that the student receives Title III services.

Title III is provided to ensure that English proficient (LEP) students develop English proficiency and meet the same academic content and academic achievement standards as other children are expected to meet.

Not all LEP students receive services under Title III.

[S_MT_STU_Language_X]TitleIII

1

Limited English Proficiency (LEP)

LEP Service Start Date

Enter the date the student started receiving LEP services.

[S_MT_STU_Language_X]LEPStartDate

10

Limited English Proficiency (LEP)

LEP Service End Date

Enter the date the student stopped receiving LEP services.

[S_MT_STU_Language_X]LEPEndDate

10

Limited English Proficiency (LEP)

PHLOTE

Enter the student's primary home language other than English.

[Students]phlote

N/A

N/A

Career and Technical Education

CTE (Career Technical Education)

CTE (Career Technical Education) Concentrator

Select the checkbox to indicate the student is a CTE Concentrator.
Note: Grades 11, 12, or UH only.

[S_MT_STU_Academics_X]CTEInd

1

Career and Technical Education (CTE) Collection

Student Single Parent

Select the checkbox to indicate the CTE student is unmarried or legally separated and has custody or joint custody of a minor child(ren) or is pregnant.

[S_MT_STU_Demographics_X] StudentSingleParent

1

Career and Technical Education (CTE) Collection

Area of Concentration

Choose the student's CTE program area in which the majority of credits were earned from the pop-up menu.

[S_MT_STU_Academics_X]AreaOfConcentration

2

Career and Technical Education (CTE) Collection

Date Contacted

Enter the date the CTE student was contacted by the school about their post-graduation status.

[S_MT_STU_Academics_X] CTEFollowUpDateContacted

10

Career and Technical Education (CTE) Collection

Post Graduation Status

Choose the student's primary post-graduation placement status from the pop-up menu.

PostGradStatus

2

Career and Technical Education (CTE) Collection

Add Pathway Indicator

Choose the pathway indicator:

1. AM: Advanced Manufacturing

2. AFN: Agriculture, Food and Natural Resources

3. AMC: Agriculture, Mechanics and Construction

4. AAC: Arts, A/V Technology, Communication

5. BM: Business Management

6. DCFC: Design and Construction (FCS)

7. DCIT: Design and Construction (ITE)

8. ED: Education

9. FI: Finance

10. HP: Health Profession

11. HT: Hospitality and Tourism

12. HS: Human Services

13. IT: Information Technology

14. MK: Marketing

15. STEM: Science, Technology, Engineering and Mathematics

16. TDL: Transportation, Distribution, and Logistics

17. WF: Welding and Fabrication

[S_MT_STU_Academics_X]Pathway_Indicator

4

Career and Technical Education (CTE) Collection

Concentrator

Select the option to indicate concentrator.

[S_MT_STU_Academics_X]Concentrator

District Credits Earned

Enter the credits earned for pathway in the district

[S_MT_STU_Academics_X]Pathway_Credits_District

4

Career and Technical Education (CTE) Collection

Non -District Credits 

Enter the credits earned for pathway outside the district

[S_MT_STU_Academics_X]Pathway_Credits_NonDistrict

4

Career and Technical Education (CTE) Collection

Graduation Information

Graduation

Navigation on PowerSchool version 23.5.0.0 or higher

If Admin PowerSchool Enhanced Access is selected on the User Group Security, the navigation to access this page is as follows:

Go to Students, Select a Student, Compliance, and click Graduation.

Diploma Type

Choose the student's diploma type from the list.

[S_MT_STU_Academics_X]DiplomaType

2

Student Enrollment

Average Daily Attendance

Diploma Period

Choose the period/length of time required to earn the diploma.

[S_MT_STU_Academics_X]DiplomaPeriod

2

Student Enrollment

Average Daily Attendance

Historical Data

State/Province - MT, Historical Data

The Historical Data tab stores a student's historical SPED and 504 values. This page is read-only and automatically updates each year.

SPED Status

The student's historical SPED status.

[S_MT_REN_Programs_X]SPEDStatus

1

CRDC

Enrollment Entry Date

The date the student enrolled in the SPED program.

[ReEnrollments]EntryDate

10

CRDC

Enrollment Exit Date

The date the student exited the SPED program.

[ReEnrollments]ExitDate

10

CRDC

Section 504 Handicapped

The student's historical Section 504 status.

[S_MT_REN_Programs_X]Is504

1

CRDC

Enrollment Entry Date

The date the student enrolled in the Section 504 program.

[ReEnrollments]EntryDate

10

CRDC

Enrollment Exit Date

The date the student exited the Section 504 program.

[ReEnrollments]ExitDate

10

CRDC

Attendance Information

Attendance

Attendance

Verify that attendance data is entered for the student.

[Attendance]

N/A

Fall and Spring Attendance

Lunch Status

Lunch

Lunch Status

Choose the student's lunch status from the pop-up menu.

Valid values:

• F – Free Meals

• R – Reduced Price Meals

• N – Not Eligible or Not Participating

[Students]LunchStatus

1

FRAM Extract

Lunch > Lunch History

The Lunch History page displays a list of historical lunch status values. It updates automatically based on changes to the student's lunch and enrollment statuses.

Lunch Status

The student's historical lunch status.

Note: This field is read-only.

[ReEnrollments]LunchStatus

1

Not Reported

Information for All Enrollments

All Enrollments

Course

Verify the information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]Section_Number

N/A

Required for scheduling

Enroll Date

Enter the entry date.

[CC]DateEnrolled

N/A

Required for scheduling

Exit Date

Enter the exit date.

[CC]DateLeft

N/A

Required for scheduling

Transfer Info

Transfer Information

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

N/A

Student Enrollment

Entry Code

Choose the entry code for the school enrollment from the pop-up menu.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

N/A

Required Setup
Student Enrollment

Section 504 Start Date

Select Section 504 start date.

Format: mm/dd/yyyy

[S_MT_STU_Programs_X]Section504StartDate

[S_MT_REN_Programs_X]Section504StartDate

10

Program Participation

Section 504 End Date

Select Section 504 end date.

Format: mm/dd/yyyy

[S_MT_STU_Programs_X]Section504EndDate

[S_MT_REN_Programs_X]Section504EndDate

10

Program Participation

Exit Date

Enter the exit date for the school enrollment.

Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.

[Students]ExitDate

[ReEnrollments]ExitDate

N/A

Student Enrollment

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

N/A

Student Enrollment

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment from the pop-up menu.

[Students]FTEID

[ReEnrollments]FTEID

N/A

Student Enrollment

Grade Level

Choose the grade level for the school enrollment from the pop-up menu.

[Students]Grade_Level

[ReEnrollments]Grade_Level

N/A

Student Enrollment

Track

Choose track for the school enrollment from the pop-up menu.

[Students]Track

[ReEnrollments]Track

N/A

Required for schools that use tracks

District of Residence

Choose the district of residence for the school enrollment from the pop-up menu.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

N/A

Required Setup

CRDC

CRDC

Civil Rights Data Collection (CRDC)

For information about entering data into CRDC fields, see the Civil Rights Data Collection (CRDC) 2020-2021 section.

N/A