District Setup

Introduction

The following data elements are required for district setup. The first two pages of navigation are removed for brevity:

Start Page > District Setup.

On the Start Page, click the School link at the top of the page. The school list appears.
Choose District Office from the pop-up menu. The district start page appears.
Click District. The District Setup page appears.

Note: For more information on code values, see the Appendix.

Data Element	Additional Information	[Table]FieldName	Length	Used in these Reports
Defining District Courses Courses > Edit Course District Information Courses > View Master Course List > New
Course Name	Enter the course name.	[Courses]Course_Name	N/A	Required for scheduling Teacher Class Extract
Course Number	Enter the course number.	[Courses]Course_Number	N/A	Required for scheduling Teacher Class Extract
Entering State Course Information Courses > Edit Course District Information > Montana State Information
NCES Course Code	Enter the NCES course code that best matches this course. Click (NCES Codes) for a list of NCES codes.	[S_MT_CRS_X]NCESCode	5	Teacher Class Extract
Academic Level Code	Code indicating the academic level of the class.	[S_MT_CRS_X]AcademicLevelCode	2	Teacher Class Extract
Course Level	Choose the course’s level of rigor or difficulty: Blank – Blank B – Basic or remedial G – General or regular E – Enriched or advanced H – Honors C – College X – No specified level of rigor	[S_MT_CRS_X]Course_Level	1
Grade Low	Indicates the low grade for the section.	[S_MT_CRS_CourseInfo_X]Grade_Low_Code	2	Teacher Class Extract
Grade High	Indicates the high grade for the section.	[S_MT_CRS_CourseInfo_X]Grade_High_Code	2	Teacher Class Extract
Course Sequence	If this is a multi-part course enter the course sequence of this course in relation to the total number of courses in the sequence.	[S_MT_CRS_CourseInfo_X] Course_Sequence	2	Teacher Class Extract
Course Sequence Total	Enter the total number of parts if this is a multi-part course.	[S_MT_CRS_CourseInfo_X] Course_Sequence_Total	2	Teacher Class Extract
Distance Learning Class	Indicates class delivered through distance learning.	[S_MT_CRS_X]DistanceLearningInd	1	Teacher Class Extract
Dual Enrollment or Dual Credit Class	Indicates Dual enrollment or dual credit offered for the course.	[S_MT_CRS_X] DualEnrollmentCreditInd	1	Teacher Class Extract
Alternative Education Program Identifier	Indicates Course offered for Alternative Ed Program.	[S_MT_CRS_X]AltEdProgramInd	1	Teacher Class Extract
SCED Course Identifier	The unique identifier given to each course the district has mapped in the NCES.	N/A
Include in State Reporting?	Select Same as Course, Include , or Exclude to indicate whether or not this course should be included in State reporting.	[S_MT_CRS_X]TeamReporting	1
Entering District Info District Information
Name of District	Enter the district name.	[Prefs]Value [Prefs]Name=districtname	N/A	Required Setup
District Number	Enter the district number.	[Prefs]Value [Prefs]Name=districtnumber	N/A	All state reports
Defining Districts of Residence Districts of Residence > New/Edit District of Residence
District ID	Enter the district ID.	[Prefs]Value [Prefs]Name=districtname	N/A	Required Setup
District Name	Enter the district name.	[Prefs]Value [Prefs]Name=districtnumber	N/A	Required Setup
Defining Race/Ethnicity Codes and Settings Scheduling/Reporting Ethnicity Codes > New/Edit Ethnicity Code
Code	Enter the ethnicity code.	[Gen]Value [Gen]Cat=ethnicity	N/A	N/A
Description	Enter the ethnicity description.	[Gen]Name [Gen]Cat=ethnicity	N/A	N/A
Federal Ethnicity and Race Settings
Ethnicity Decline to Specify	Do not check this box. This option is not allowed for Montana state reporting.	[Prefs]FRE_AllowDeclineEthnicity [Prefs]FRE_DeclineEthnicityText	N/A	N/A
Race Decline to Specify	Do not check this box. This option is not allowed for Montana state reporting.	[Prefs]FRE_AllowDeclineRace [Prefs]FRE_DeclineRaceText	N/A	N/A
Federal Ethnicity and Race Settings > Edit/New Federal Race Category
Code	Enter the federal race category code.	[Gen]Name [Gen]Cat=federalrace	NA	Required Setup
Description	Enter the federal race category description.	[Gen]Value [Gen]Cat=federalrace	40	Required Setup
Sort Order	When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.	[Gen]SortOrder [Gen]Cat=federalrace	1	Required Setup
Federal Ethnicity and Race Settings > Edit/New District Race Code
Code	Enter the district race code. Use the following: W – White P – Native Hawaiian or Other Pacific Islander A – Asian B – Black or African American I – American Indian or Alaska Native	[Gen]Name [Gen]Cat=race	1	Student Demographic Record
Description	Enter the district race description.	[Gen]ValueT [Gen]Cat=race	N/A	Required Setup
Federal Category	Choose the associated federal race category from the pop-up menu.	[Gen]Value [Gen]Cat=race	N/A	Required Setup
Alt Race Code	Enter an alternate, equivalent race code. Note: This field can be used for SIF.	[Gen]Value2 [Gen]Cat=race	N/A	Required Setup
Sort Order	When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the district race code to define the sequence in which the codes appear on the student Demographics page.	[Gen]SortOrder [Gen]Cat=race	1	Required Setup
Setting Up District Schools Schools/School Info > Edit School
School Name	Enter the school name.	[Schools]School_Name	N/A	Required Setup
School Abbreviation	Enter the school abbreviation.	[Schools]Abbreviation	N/A	Required Setup
School Number	Enter the school number.	[Schools]School_Number	N/A	Required Setup All Reports
Alternate School Number	Enter the alternate school number.	[Schools]Alternate_School_Number	N/A	Not Required
Exclude From State Reporting?	Select the checkbox to exclude the school from state reporting.	[Schools]State_ExcludeFromReporting	N/A	All Reports
Grades	Enter the school grades (lowest - highest). See Grade Level Codes for valid values.	[Schools]Low_Grade [Schools]High_Grade	N/A	Required Setup
County Name	Enter the name of the county associated with the school.	[Schools]CountyName	N/A	Not Required
County Number	Enter the county number for the county associated with the school.	[Schools]CountyNbr	N/A	Not Required
Schools/School Info > Edit School > Montana State Report Information
OPI School Number	Enter the number assigned to this school by the Montana Office of Public Instruction.	[S_MT_SCH_X]OPISchoolNumber	4	All Reports
Defining Years & Terms Years & Terms > Term Setup > New/Edit Term
Years & Terms	Define term names and abbreviations with term beginning and ending dates.	[Terms]Name [Terms]Abbreviation [Terms]FirstDay [Terms]LastDay [Terms]Portion	N/A	Required Setup
Term Session Type Code Note: A known issue in PS 8.3 and earlier in the extended schema framework will NOT allow this field to be saved when creating a term. Create the term first and then edit the term to add this value.	Select the code from the drop down list that correlates with this term. Valid Values: SY – Full Term SM – Semester TM – Trimester QT – Quarter QN – Quinmester MT – Mini Term TW – Twelve Month ST – Summer Term IS – Inter Session LS – Long Session	[S_MT_TRM_X]TermSessionTypeCode	2	Teacher Class Extract
Special Programs Special Programs > New
Instruction Mode programs	Select Instruction Mode programs: Choose a Program Name: (01) Full-Time In-Person (02) Hybrid - Both Remote and In-Person (03) Remote or Online Only Select the checkbox if the program qualifies as a special education program. Select the checkbox if you want the program to include in the Quick lookup option. Select the checkbox if you want the program to qualify as instruction mode.	[S_GEN_X]Instruction_Modality	1	Student Instruction Mode Report

Creating Entry Codes

Start Page > District Setup > Code Sets > EntryCode

For more information, see Code Sets and Entry and Exit Codes pages in SIS Administration Guide.

Data Element	Description	[Table]FieldName	Length
Code set	Select the Code set type.	[CODESET]CODETYPE=EntryCode
Code	Enter the entry code.	[CODESET]Code	2
Display Value	Enter the code display value.	[CODESET]DisplayValue
Description	Enter the entry code description.	[CODESET]Description	N/A
Sort Order	Enter a sort order to determine where the code displays on the page.	[CODESET] UIDisplayOrder	N/A
Start Date	Enter a start date to activate this code.	[CODESET]EffectiveStartDate	8
End Date	Enter an end date to inactivate this code.	[CODESET]EffectiveEndDate	8

Creating Exit Codes

Start Page > District Setup > Code Sets > ExitCode

For more information, see Code Sets and Entry and Exit Codes pages in SIS Administration Guide.

Data Element	Description	[Table]FieldName	Length
Code set	Select the Code set type.	[CODESET]CODETYPE=ExitCode
Code	Enter the exit code.	[CODESET]Code	2
Display Value	Enter the code display value.	[CODESET]DisplayValue
Description	Enter the exit code meaning.	[CODESET]Description	N/A
Sort Order	Enter a sort order to determine where the code displays on the page.	[CODESET] UIDisplayOrder	N/A
Start Date	Enter a start date to activate this code.	[CODESET]EffectiveStartDate	8
End Date	Enter an end date to inactivate this code.	[CODESET]EffectiveEndDate8	8

Defining District Courses

Courses > Edit Course District Information

Entering State Course Information

Entering District Info

Defining Districts of Residence

Defining Race/Ethnicity Codes and Settings

Setting Up District Schools

Defining Years & Terms

Special Programs

Creating Entry Codes

Creating Exit Codes