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District Setup

Contents

Introduction

The following data elements are required for district setup. The first two pages of navigation are removed for brevity:

Start Page > District Setup.

  1. On the Start Page, click the School link at the top of the page. The school list appears.
  2. Choose District Office from the pop-up menu. The district start page appears.
  3. Click District. The District Setup page appears.

Note: For more information on code values, see the Appendix.

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Defining District Courses

Courses > Edit Course District Information

Courses > View Master Course List > New

Course Name

Enter the course name.

[Courses]Course_Name

N/A

Required for scheduling
Teacher Class Extract

Course Number

Enter the course number.

[Courses]Course_Number

N/A

Required for scheduling
Teacher Class Extract

Entering State Course Information

Courses > Edit Course District Information > Montana State Information

NCES Course Code

Enter the NCES course code that best matches this course. Click (NCES Codes) for a list of NCES codes.

[S_MT_CRS_X]NCESCode

5

Teacher Class Extract

Academic Level Code

Code indicating the academic level of the class.

[S_MT_CRS_X]AcademicLevelCode

2

Teacher Class Extract

Course Level

Choose the course’s level of rigor or difficulty:

  • Blank – Blank
  • B – Basic or remedial
  • G – General or regular
  • E – Enriched or advanced
  • H – Honors
  • C – College
  • X – No specified level of rigor
[S_MT_CRS_X]Course_Level1
Grade Low

Indicates the low grade for the section.

[S_MT_CRS_CourseInfo_X]Grade_Low_Code

2

Teacher Class Extract

Grade High

Indicates the high grade for the section.

[S_MT_CRS_CourseInfo_X]Grade_High_Code

2

Teacher Class Extract

Course Sequence

If this is a multi-part course enter the course sequence of this course in relation to the total number of courses in the sequence.

[S_MT_CRS_CourseInfo_X] Course_Sequence

2

Teacher Class Extract

Course Sequence Total

Enter the total number of parts if this is a multi-part course.

[S_MT_CRS_CourseInfo_X] Course_Sequence_Total

2

Teacher Class Extract

Distance Learning ClassIndicates class delivered through distance learning.[S_MT_CRS_X]DistanceLearningInd1Teacher Class Extract
Dual Enrollment or Dual Credit ClassIndicates Dual enrollment or dual credit offered for the course.[S_MT_CRS_X] DualEnrollmentCreditInd1Teacher Class Extract
Alternative Education Program IdentifierIndicates Course offered for Alternative Ed Program.[S_MT_CRS_X]AltEdProgramInd1Teacher Class Extract

SCED Course Identifier

The unique identifier given to each course the district has mapped in the NCES.

N/A

Include in State Reporting?Select Same as CourseInclude , or Exclude to indicate whether or not this course should be included in State reporting.[S_MT_CRS_X]TeamReporting1

Entering District Info

District Information

Name of District

Enter the district name.

[Prefs]Value

[Prefs]Name=districtname

N/A

Required Setup

District Number

Enter the district number.

[Prefs]Value

[Prefs]Name=districtnumber

N/A

All state reports

Defining Districts of Residence

Districts of Residence > New/Edit District of Residence

District ID

Enter the district ID.

[Prefs]Value

[Prefs]Name=districtname

N/A

Required Setup

District Name

Enter the district name.

[Prefs]Value

[Prefs]Name=districtnumber

N/A

Required Setup

Defining Race/Ethnicity Codes and Settings

Scheduling/Reporting Ethnicity Codes > New/Edit Ethnicity Code

Code

Enter the ethnicity code.

[Gen]Value

[Gen]Cat=ethnicity

N/A

N/A

Description

Enter the ethnicity description.

[Gen]Name

[Gen]Cat=ethnicity

N/A

N/A

Federal Ethnicity and Race Settings

Ethnicity Decline to Specify

Do not check this box. This option is not allowed for Montana state reporting.

[Prefs]FRE_AllowDeclineEthnicity

[Prefs]FRE_DeclineEthnicityText

N/A

N/A

Race Decline to Specify

Do not check this box. This option is not allowed for Montana state reporting.

[Prefs]FRE_AllowDeclineRace

[Prefs]FRE_DeclineRaceText

N/A

N/A

Federal Ethnicity and Race Settings > Edit/New Federal Race Category

Code

Enter the federal race category code.

[Gen]Name

[Gen]Cat=federalrace

NA

Required Setup

Description

Enter the federal race category description.

[Gen]Value

[Gen]Cat=federalrace

40

Required Setup

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder

[Gen]Cat=federalrace

1

Required Setup

Federal Ethnicity and Race Settings > Edit/New District Race Code

Code

Enter the district race code. Use the following:

  • W White
  • P Native Hawaiian or Other Pacific Islander
  • A Asian
  • B Black or African American
  • I – American Indian or Alaska Native

[Gen]Name

[Gen]Cat=race

1

Student Demographic Record

Description

Enter the district race description.

[Gen]ValueT

[Gen]Cat=race

N/A

Required Setup

Federal Category

Choose the associated federal race category from the pop-up menu.

[Gen]Value

[Gen]Cat=race

N/A

Required Setup

Alt Race Code

Enter an alternate, equivalent race code.

Note: This field can be used for SIF.

[Gen]Value2

[Gen]Cat=race

N/A

Required Setup

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the district race code to define the sequence in which the codes appear on the student Demographics page.

[Gen]SortOrder

[Gen]Cat=race

1

Required Setup

Setting Up District Schools

Schools/School Info > Edit School

School Name

Enter the school name.

[Schools]School_Name

N/A

Required Setup

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation

N/A

Required Setup

School Number

Enter the school number.

[Schools]School_Number

N/A

Required Setup
All Reports

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

N/A

Not Required

Exclude From State Reporting?

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

N/A

All Reports

Grades

Enter the school grades (lowest - highest).

See Grade Level Codes for valid values.

[Schools]Low_Grade

[Schools]High_Grade

N/A

Required Setup

County Name

Enter the name of the county associated with the school.

[Schools]CountyName

N/A

Not Required

County Number

Enter the county number for the county associated with the school.

[Schools]CountyNbr

N/A

Not Required

Schools/School Info > Edit School > Montana State Report Information

OPI School Number

Enter the number assigned to this school by the Montana Office of Public Instruction.

[S_MT_SCH_X]OPISchoolNumber

4

All Reports

Defining Years & Terms

Years & Terms > Term Setup > New/Edit Term

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

[Terms]Name

[Terms]Abbreviation

[Terms]FirstDay

[Terms]LastDay

[Terms]Portion

N/A

Required Setup

Term Session Type Code

Note: A known issue in PS 8.3 and earlier in the extended schema framework will NOT allow this field to be saved when creating a term. Create the term first and then edit the term to add this value.

Select the code from the drop down list that correlates with this term.

Valid Values:

  • SY – Full Term
  • SM – Semester
  • TM – Trimester
  • QT – Quarter
  • QN – Quinmester
  • MT – Mini Term
  • TW – Twelve Month
  • ST – Summer Term
  • IS – Inter Session
  • LS – Long Session

[S_MT_TRM_X]TermSessionTypeCode

2

Teacher Class Extract

Special Programs

Special Programs > New 

Instruction Mode programs

Select Instruction Mode programs:

Choose a Program Name:

  • (01) Full-Time In-Person

  • (02) Hybrid - Both Remote and In-Person

  • (03) Remote or Online Only

  1. Select the checkbox if the program qualifies as a special education program.
  2. Select the checkbox if you want the program to include in the Quick lookup option.
  3. Select the checkbox if you want the program to qualify as instruction mode. 
[S_GEN_X]Instruction_Modality1

Student Instruction Mode Report 

Data Element

Description

[Table]FieldName

Length

Code setSelect the Code set type.[CODESET]CODETYPE=EntryCode

Code

Enter the entry code.

[CODESET]Code

2

Display ValueEnter the code display value.[CODESET]DisplayValue

Description

Enter the entry code description.

[CODESET]Description

N/A

Sort OrderEnter a sort order to determine where the code displays on the page.[CODESET] UIDisplayOrderN/A
Start DateEnter a start date to activate this code.[CODESET]EffectiveStartDate8
End DateEnter an end date to inactivate this code.[CODESET]EffectiveEndDate8


Data Element

Description

[Table]FieldName

Length

Code setSelect the Code set type.[CODESET]CODETYPE=ExitCode

Code

Enter the exit code.

[CODESET]Code

2

Display ValueEnter the code display value.[CODESET]DisplayValue

Description

Enter the exit code meaning.

[CODESET]Description

N/A

Sort OrderEnter a sort order to determine where the code displays on the page.[CODESET] UIDisplayOrderN/A
Start DateEnter a start date to activate this code.[CODESET]EffectiveStartDate8
End DateEnter an end date to inactivate this code.[CODESET]EffectiveEndDate88
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