District Setup
Introduction
The following data elements are required for district setup. The first two pages of navigation are removed for brevity:
Start Page > District Setup.
On the Start Page, click the School link at the top of the page. The school list appears.
Choose District Office from the pop-up menu. The district start page appears.
Click District. The District Setup page appears.
Note: For more information on code values, see the Appendix.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Defining District CoursesCourses > Edit Course District InformationCourses > View Master Course List > New | ||||
Course Name | Enter the course name. | [Courses]Course_Name | N/A | Required for scheduling |
Course Number | Enter the course number. | [Courses]Course_Number | N/A | Required for scheduling |
Entering State Course InformationCourses > Edit Course District Information > Montana State Information | ||||
NCES Course Code | Enter the NCES course code that best matches this course. Click (NCES Codes) for a list of NCES codes. | [S_MT_CRS_X]NCESCode | 5 | Teacher Class Extract |
Academic Level Code | Code indicating the academic level of the class. | [S_MT_CRS_X]AcademicLevelCode | 2 | Teacher Class Extract |
Course Level | Choose the course’s level of rigor or difficulty:
| [S_MT_CRS_X]Course_Level | 1 | |
Grade Low | Indicates the low grade for the section. | [S_MT_CRS_CourseInfo_X]Grade_Low_Code | 2 | Teacher Class Extract |
Grade High | Indicates the high grade for the section. | [S_MT_CRS_CourseInfo_X]Grade_High_Code | 2 | Teacher Class Extract |
Course Sequence | If this is a multi-part course enter the course sequence of this course in relation to the total number of courses in the sequence. | [S_MT_CRS_CourseInfo_X] Course_Sequence | 2 | Teacher Class Extract |
Course Sequence Total | Enter the total number of parts if this is a multi-part course. | [S_MT_CRS_CourseInfo_X] Course_Sequence_Total | 2 | Teacher Class Extract |
Distance Learning Class | Indicates class delivered through distance learning. | [S_MT_CRS_X]DistanceLearningInd | 1 | Teacher Class Extract |
Dual Enrollment or Dual Credit Class | Indicates Dual enrollment or dual credit offered for the course. | [S_MT_CRS_X] DualEnrollmentCreditInd | 1 | Teacher Class Extract |
Alternative Education Program Identifier | Indicates Course offered for Alternative Ed Program. | [S_MT_CRS_X]AltEdProgramInd | 1 | Teacher Class Extract |
SCED Course Identifier | The unique identifier given to each course the district has mapped in the NCES. | N/A | ||
Include in State Reporting? | Select Same as Course, Include , or Exclude to indicate whether or not this course should be included in State reporting. | [S_MT_CRS_X]TeamReporting | 1 | |
Entering District InfoDistrict Information | ||||
Name of District | Enter the district name. | [Prefs]Value [Prefs]Name=districtname | N/A | Required Setup |
District Number | Enter the district number. | [Prefs]Value [Prefs]Name=districtnumber | N/A | All state reports |
Defining Districts of ResidenceDistricts of Residence > New/Edit District of Residence | ||||
District ID | Enter the district ID. | [Prefs]Value [Prefs]Name=districtname | N/A | Required Setup |
District Name | Enter the district name. | [Prefs]Value [Prefs]Name=districtnumber | N/A | Required Setup |
Defining Race/Ethnicity Codes and SettingsScheduling/Reporting Ethnicity Codes > New/Edit Ethnicity Code | ||||
Code | Enter the ethnicity code. | [Gen]Value [Gen]Cat=ethnicity | N/A | N/A |
Description | Enter the ethnicity description. | [Gen]Name [Gen]Cat=ethnicity | N/A | N/A |
Federal Ethnicity and Race Settings | ||||
Ethnicity Decline to Specify | Do not check this box. This option is not allowed for Montana state reporting. | [Prefs]FRE_AllowDeclineEthnicity [Prefs]FRE_DeclineEthnicityText | N/A | N/A |
Race Decline to Specify | Do not check this box. This option is not allowed for Montana state reporting. | [Prefs]FRE_AllowDeclineRace [Prefs]FRE_DeclineRaceText | N/A | N/A |
Federal Ethnicity and Race Settings > Edit/New Federal Race Category | ||||
Code | Enter the federal race category code. | [Gen]Name [Gen]Cat=federalrace | NA | Required Setup |
Description | Enter the federal race category description. | [Gen]Value [Gen]Cat=federalrace | 40 | Required Setup |
Sort Order | When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category. | [Gen]SortOrder [Gen]Cat=federalrace | 1 | Required Setup |
Federal Ethnicity and Race Settings > Edit/New District Race Code | ||||
Code | Enter the district race code. Use the following:
| [Gen]Name [Gen]Cat=race | 1 | Student Demographic Record |
Description | Enter the district race description. | [Gen]ValueT [Gen]Cat=race | N/A | Required Setup |
Federal Category | Choose the associated federal race category from the pop-up menu. | [Gen]Value [Gen]Cat=race | N/A | Required Setup |
Alt Race Code | Enter an alternate, equivalent race code. Note: This field can be used for SIF. | [Gen]Value2 [Gen]Cat=race | N/A | Required Setup |
Sort Order | When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the district race code to define the sequence in which the codes appear on the student Demographics page. | [Gen]SortOrder [Gen]Cat=race | 1 | Required Setup |
Setting Up District SchoolsSchools/School Info > Edit School | ||||
School Name | Enter the school name. | [Schools]School_Name | N/A | Required Setup |
School Abbreviation | Enter the school abbreviation. | [Schools]Abbreviation | N/A | Required Setup |
School Number | Enter the school number. | [Schools]School_Number | N/A | Required Setup |
Alternate School Number | Enter the alternate school number. | [Schools]Alternate_School_Number | N/A | Not Required |
Exclude From State Reporting? | Select the checkbox to exclude the school from state reporting. | [Schools]State_ExcludeFromReporting | N/A | All Reports |
Grades | Enter the school grades (lowest - highest). See Grade Level Codes for valid values. | [Schools]Low_Grade [Schools]High_Grade | N/A | Required Setup |
County Name | Enter the name of the county associated with the school. | [Schools]CountyName | N/A | Not Required |
County Number | Enter the county number for the county associated with the school. | [Schools]CountyNbr | N/A | Not Required |
Schools/School Info > Edit School > Montana State Report Information | ||||
OPI School Number | Enter the number assigned to this school by the Montana Office of Public Instruction. | [S_MT_SCH_X]OPISchoolNumber | 4 | All Reports |
Defining Years & TermsYears & Terms > Term Setup > New/Edit Term | ||||
Years & Terms | Define term names and abbreviations with term beginning and ending dates. | [Terms]Name [Terms]Abbreviation [Terms]FirstDay [Terms]LastDay [Terms]Portion | N/A | Required Setup |
Term Session Type Code Note: A known issue in PS 8.3 and earlier in the extended schema framework will NOT allow this field to be saved when creating a term. Create the term first and then edit the term to add this value. | Select the code from the drop down list that correlates with this term. Valid Values:
| [S_MT_TRM_X]TermSessionTypeCode | 2 | Teacher Class Extract |
Special ProgramsSpecial Programs > New | ||||
Instruction Mode programs | Select Instruction Mode programs: Choose a Program Name:
| [S_GEN_X]Instruction_Modality | 1 | Student Instruction Mode Report |
Creating Entry Codes
Start Page > District Setup > Code Sets > EntryCode
For more information, see Code Sets and Entry and Exit Codes pages in SIS Administration Guide.
Data Element | Description | [Table]FieldName | Length |
Code set | Select the Code set type. | [CODESET]CODETYPE=EntryCode | |
Code | Enter the entry code. | [CODESET]Code | 2 |
Display Value | Enter the code display value. | [CODESET]DisplayValue | |
Description | Enter the entry code description. | [CODESET]Description | N/A |
Sort Order | Enter a sort order to determine where the code displays on the page. | [CODESET] UIDisplayOrder | N/A |
Start Date | Enter a start date to activate this code. | [CODESET]EffectiveStartDate | 8 |
End Date | Enter an end date to inactivate this code. | [CODESET]EffectiveEndDate | 8 |
Creating Exit Codes
Start Page > District Setup > Code Sets > ExitCode
For more information, see Code Sets and Entry and Exit Codes pages in SIS Administration Guide.
Data Element | Description | [Table]FieldName | Length |
Code set | Select the Code set type. | [CODESET]CODETYPE=ExitCode | |
Code | Enter the exit code. | [CODESET]Code | 2 |
Display Value | Enter the code display value. | [CODESET]DisplayValue | |
Description | Enter the exit code meaning. | [CODESET]Description | N/A |
Sort Order | Enter a sort order to determine where the code displays on the page. | [CODESET] UIDisplayOrder | N/A |
Start Date | Enter a start date to activate this code. | [CODESET]EffectiveStartDate | 8 |
End Date | Enter an end date to inactivate this code. | [CODESET]EffectiveEndDate8 | 8 |