Student Setup

Data Element

Additional Information

[Table]FieldName

Used in these Reports

Entering General Demographics

Demographics

Name (last, first MI)

Enter the student’s name.

Format: LastName, FirstName MiddleName, no special characters, maximum length is 20.

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

Daily Absentee

Gains and Losses

Daily Discipline

Daily Sped

Initial Student Load

Monthly Student Historical

Monthly Student Data

Summer School

Monthly Attendance Summary by Grade

Mailing Address

Enter the student’s address.

[Students]Mailing_Street

[Students]Mailing_City

[Students]Mailing_State

[Students]Mailing_Zip

Daily Absentee

Monthly Student Historical

Monthly Student Data

Home Phone

Enter the student’s home phone number.

[Students]Home_Phone

Daily Absentee

Monthly Student Historical

Monthly Student Data

DOB

Enter the student’s date of birth.

[Students]DOB

Daily Absentee

Daily Discipline

Daily Sped

Initial Student Load

Monthly Student Historical

Monthly Student Data

Summer School

Scheduling/Reporting Ethnicity

Choose the student’s ethnicity from the pop-up menu. See the Appendix for valid values.

[Students]Ethnicity

Monthly Student Historical

Monthly Student Data

Gender

Choose either female or male from the pop-up menu.

Valid values:

• F – Female

• M – Male

[Students]Gender

Monthly Student Historical

Monthly Student Data

Daily Absentee

SSN

Enter the student’s social security number.

[Students]SSN

Daily Discipline

Daily Sped

Gains and Losses

Initial Student Load

Monthly Student Historical

Monthly Student Data

Summer School

Student Number

Enter the locally assigned student number.

[Students]Student_Number

Daily Absentee

Gains and Losses

Initial Student Load

Monthly Student Data

Residence County Code

Enter the student’s residence county code.

[S_MS_STU_X]CountyCode

Monthly Student Data

Include Alias Name Section on State Report

Choose Yes or No from the pop-up menu to indicate whether to include the student’s alias name on the Monthly Student Data report.

[S_MS_STU_X]IncludeAlias

Monthly Student Data

Alias First Name

Enter the student’s alias first name, if applicable.

Note: If "Include Alias Name Section on State Report" is Yes, the Alias FirstName is required.

[S_MS_STU_X]AliasFName

Monthly Student Data

Alias Middle Name

Enter the student’s alias middle name, if applicable.

[S_MS_STU_X]AliasMName

Monthly Student Data

Alias Last Name

Enter the student’s alias last name, if applicable.

[S_MS_STU_X]AliasLName

Monthly Student Data

Entering Emergency Contacts

Emergency/Medical

Contact #1 Name

Enter the first and last name of the student’s first emergency contact.

[Students]Emerg_Contact_1

[Students]Emerg_Contact_2

Monthly Student Data

Contact #1 Relationship

Choose the relationship of the first emergency contact to the student from the pop-up menu.

[Students]Emerg_1_Rel

Monthly Student Data

Contact #1 Phone

Enter the phone number of the student’s first emergency contact.

Note: To avoid errors in reports, ensure this field is not blank.

[Students]Emerg_Phone_1

Monthly Student Data

Emergency Contact 1 Street Address

Enter the street address of the student’s first emergency contact.

[S_MS_STU_X]EmergAddress

Monthly Student Data

Emergency Contact 1 City

Enter the city of the student’s first emergency contact.

[S_MS_STU_X]EmergCity

Monthly Student Data

Emergency Contact 1 State

Enter the state of the student’s first emergency contact.

[S_MS_STU_X]EmergState

Monthly Student Data

Emergency Contact 1 Zip

Enter the zip code of the student’s first emergency contact.

[S_MS_STU_X]EmergZip

Monthly Student Data

Emergency Contact 1 Employer

Enter the employer of the student’s first emergency contact.

[S_MS_STU_X]EmergEmployer

Monthly Student Data

Emergency Contact 1 Work Phone

Enter the work phone number of the student’s first emergency contact.

[S_MS_STU_X]EmergWorkPhone

Monthly Student Data

Emergency Contact 1 Work Phone Extension

Enter the work phone extension of the student’s first emergency contact.

[S_MS_STU_X]EmergWorkPhoneExt

Monthly Student Data

Modifying Student Information

Modify Information

School Entry Date

Enter the student’s entry date when they first enrolled in the school.

Note: The entry date must be within the school's years and terms first and last days.

[Students]SchoolEntryDate

Monthly Student Historical

School Entry Grade Level

Enter the student’s grade level when they first enrolled in the school.

Note: A warning appears if the grade level is greater than 12.

[Students]SchoolEntryGradeLevel

Monthly Student Historical

Entering Parent/Guardian Information

Parents/Guardian

Mother’s Name

Enter the mother’s name.

Format: LastName, FirstName MiddleName

[Students]Mother

Monthly Student Historical

Father’s Name

Enter the father’s name.

Format: LastName, FirstName MiddleName

[Students]Father

Monthly Student Historical

Guardian’s Name

Enter the guardian’s name.

[Students]Guardian_Ln

[Students]Guardian_Fn

[Students]Guardian_Mn

Daily Absentee

Monthly Student Historical

Monthly Student Data

Guardian’s Daytime Phone

Enter the guardian’s daytime phone number

[Students]GuardianDayPhone

Monthly Student Data

Parent/Guardian Military Indicator

Select Yes if the guardian is in the military.

Note: If Parent/Guardian Military Indicator = Y, you must indicate the Type of Military Service.

[S_MS_STU_X]PGMilitaryInd

Monthly Student Data

Type of Military Service

Choose the appropriate value from the pop-up menu to indicate what type of military service the student participates in.

Note: If Parent/Guardian Military Indicator = Y, you must indicate the type of Military Service.

Valid Values:

AD – Active Duty

NG – National Guard

[S_MS_STU_X]PGMilitaryType

Monthly Student Data

Entering Mississippi State Information

State/Province – MS > General

MSIS Student ID

Enter the student’s state assigned identifier.

[Students]State_StudentNumber

Daily Discipline

Daily Sped

Monthly Student Historical

Monthly Student Data

Summer School

Exclude from State Reporting

Choose Yes or No from the pop-up menu to indicate whether the student is excluded from state reports.

[Students]State_ExcludeFromReporting

Monthly Student Data

LEP Student

Choose Yes or No from the pop-up menu to indicate the student’s LEP status.

[S_MS_STU_X]LEPInd

[S_MS_REN_X]LEPInd

Monthly Student Data

IEP Student

Choose Yes or No from the pop-up menu to indicate the student’s IEP status.

[S_MS_STU_X]IEPInd

Monthly Student Data

Migrant Student

Choose Yes or No from the pop-up menu to indicate the student’s migrant status.

[S_MS_STU_X]MigrantInd

Monthly Student Data

Immigrant Student

Choose Yes or No from the pop-up menu to indicate the student’s immigrant status.

[S_MS_STU_X]ImmigrantInd

Monthly Student Data

Foreign Exchange Student

Choose Yes or No from the pop-up menu to indicate the student’s foreign exchange status.

- If blank, N will be reported.

[S_MS_STU_X]ForeignExchangeInd

Monthly Student Data

504 Student

Choose Yes or No from the pop-up menu to indicate the student’s 504 status.

Note: If the Special Education Indicator is Yes, the 504 Student indicator must be No.

[S_MS_STU_X]Section504

[S_MS_STU_X]Section504

Monthly Student Data

Hispanic

Choose Yes or No from the pop-up menu to indicate whether the student is Hispanic.

[S_MS_STU_X]Hispanic

Monthly Student Data

Transportation Information

Choose the appropriate value from the pop-up menu to indicate the student’s transportation status.

Valid Values:

• A1 - Transported Living in District

• A2 - LIving out of district - transported by this district

• A3 - LIving out of district - transported by another district

• A4 - Not transported

Note: To avoid report errors, ensure this field is not blank.

[S_MS_STU_X]TransportCode

Monthly Student Data

Monthly Attendance Summary by Grade

Main cause of Absence during the school year

Enter the main reason the student was absent from school during the school year.

[S_MS_STU_X]AbsenceCause

Monthly Student Historical

Pathway Indicator

Enter the student’s graduation pathway. Required for grades 9-12.

Valid Values:

• C - Career Pathway

• D - District Pathway

• T - Traditional Pathway

• DE - Distinguished Academic Endorsement

• AE - Academic Endorement

• CE - Career and Technical Endorsement

[S_MS_STU_X]PathwayInd

Monthly Student Data

Permission to Disclose Personally Identifiable ‘Directory’ Information

Choose Yes or No from the pop-up menu.

[S_MS_STU_X]PII_Disclose_Directory_Info

Monthly Student Data

Birth Certificate Number

Enter the student’s birth certificate file number.

[S_MS_STU_X]BirthCertFileNum

Monthly Student Historical

Verifier Initials

Enter the initials of the individual who verified the student’s birth certificate.

[S_MS_STU_X]BirthCertVerify

Monthly Student Historical

Birth City

Enter the city in which the student was born.

[S_MS_STU_X]BirthCity

Monthly Student Historical

Birth County

Enter the county in which the student was born.

[S_MS_STU_X]BirthCounty

Monthly Student Historical

Birth State

Enter the state in which the student was born.

Note: Must be a valid 2-character abbreviation.

[S_MS_STU_X]BirthState

Monthly Student Historical

Monthly Student Data

Gifted Student

Choose Yes or No from the pop-up menu to indicate the student’s gifted status.

Note: If Yes is chosen, the Gifted Type field must be completed

[S_MS_STU_X]GiftedInd

Monthly Student Data

Gifted Type

If Gifted Student is Yes, choose the description of the student’s gifted talent from the pop-up menu.

[S_MS_STU_X]GiftedType

Monthly Student Data

Immune Certification Date

Enter the date of the student’s Immunization Certificate of Compliance.

[S_MS_STU_X]ImmuneCertDate

Monthly Student Historical

Verifier Initials

Enter the initials of the individual who verified the student’s Immunization Certificate of Compliance.

[S_MS_STU_X]ImmuneCertVerify

Monthly Student Historical

Special Education Student

Choose Yes or No from the pop-up menu to indicate the student’s special education status.

Note: If the Special Education Indicator is Yes, the 504 Student indicator and the CEIS Indicator must be No.

[S_MS_STU_X]SpecialEdInd

Daily Discipline

Daily Sped

Monthly Student Data

Summer School

CEIS Indicator

Choose Yes or No from the pop-up menu to indicate if the student is receiving Coordinated Early Intervening Services (CEIS).

A value of No is reported if the field is blank.

Note: If the CEIS Indicator is Yes, then the Special Education Student must be set to No.

[S_MS_STU_X]CEISInd

Monthly Student Data

Peer Grade Level

(For students in grades 56 or 58)

For students in grades 56 or 58, enter the grade level at which the student is functioning based on assessment standards.

For all other students, the Peer Grade Level is reported as the Mississippi grade level (GLV_GRADE_LEVEL).

[S_MS_STU_X]PeerGradelvl

Monthly Student Data

Edit Current Enrollment Data Fields

Click the link to access the Edit Current Enrollment page, which contains the student’s most current school enrollment information, and can be accessed via Start Page > Student > Transfer Info > Edit Current Enrollment.

N/A

N/A

Entering State Medical Information

Note: The medical information page was accessible through a link. It is now available under the Medical tab.

State/Province – MS > Medical

Date the condition was diagnosed

Enter the date the student was diagnosed with the condition.

[S_MS_STU_MedInfo_X]ConditionYear

Monthly Student Historical

Condition Type

Choose the student’s condition type from the pop-up menu.

Valid values:

• Anemia

• Diabetes

• Epilepsy

• Rheumatic Fever

• Vision

• Asthma

• Allergy

• Hearing

• Tuberculosis

• Other

[S_MS_STU_MedInfo_X]Condition

Monthly Student Historical

Entering Title I Information

Note: The Title I information page was accessible through a link. It is now available under the Title I tab.

State/Province – MS > Title I

Note: For Title I schools, the school level value will be used. The student level indicator may be used to override the default school level value for this student if desired. For non-Title I schools, each Title I Eligible student must be individually flagged.

Is the student eligible for Title I

Choose Yes or No from the pop-up menu to indicate whether the student is eligible for Title I.

Defaults to No if blank.

[S_MS_STU_X]TitleIEligInd

Monthly Student Data

Title I Reading indicator

Choose Yes or No from the pop-up menu to indicate the student’s Title I Reading status.

Defaults to No if blank.

[S_MS_STU_X]TitleIReadInd

Monthly Student Data

Title I Language indicator

Choose Yes or No from the pop-up menu to indicate student’s Title I Language status.

Defaults to No if blank.

[S_MS_STU_X]TitleILangInd

Monthly Student Data

Title I Math indicator

Choose Yes or No from the pop-up menu to indicate student’s Title I Math status.

Defaults to No if blank.

[S_MS_STU_X]TitleIMathInd

Monthly Student Data

Title I Homeless indicator

Choose Yes or No from the pop-up menu to indicate student’s Title I Homeless status.

Defaults to No if blank.

[S_MS_STU_X]TitleIHomelessInd

Monthly Student Data

Title I Neglected or Delinquent indicator

Choose Yes or No from the pop-up menu to indicate student’s Title I Neglected or Delinquent status.

Defaults to No if blank.

[S_MS_STU_X]TitleINeglectedInd

Monthly Student Data

Title I Science indicator

Choose Yes or No from the pop-up menu to indicate student’s Title I Science status.

Defaults to No if blank.

[S_MS_STU_X]TitleIScienceInd

Monthly Student Data

Title I Social Studies indicator

Choose Yes or No from the pop-up menu to indicate student’s Title I Social Studies status.

Defaults to No if blank.

[S_MS_STU_X]TitleISocialInd

Monthly Student Data

Title I Support indicator

Choose Yes or No from the pop-up menu to indicate student’s Title I Support status.

Defaults to No if blank.

[S_MS_STU_X]TitleISupportInd

Monthly Student Data

Entering Vocational/Technical Education Information

Note: The vocational/technical information page was accessible through a link. It is now available under the Vocational/Technical tab.

State/Province – MS > Vocational/Technical

Note: Additional Vocational/Technical fields are populated at the course enrollments level, via Start Page > Student > All Enrollments > Edit.

Vocational Student

Choose Yes or No from the pop-up menu to indicate whether the student is enrolled in a vocational program.

This field is no longer used in the Monthly Student Data report. A student is reported as vocational if the student is enrolled in a vocational course reported in the file. The field is kept on the screen for use in local reporting and searching purposes.

[S_MS_STU_X]VocationalInd

Monthly Student Data

Enrolled in a Technical Preparation program

Choose Yes or No from the pop-up menu to indicate whether the student is enrolled in a technical preparation program.

[S_MS_STU_X]TechPrepInd

Monthly Student Data

Passing Courses

Choose Yes or No from the pop-up menu to indicate if the student is passing their courses.

[S_MS_STU_X]AcademicPassingInd

Monthly Student Data

Demonstrated academic attainment on the pre-test, post-test series.

Choose Yes or No from the pop-up menu to indicate if the student demonstrated academic attainment on the pre-test, post-test series.

[S_MS_STU_X]PrePostTestInd

Monthly Student Data

Completed two-year Occupational program and entered job in that field

Choose Yes or No from the pop-up menu to indicate if the student completed a two-year occupation program and entered a job in that field.

[S_MS_STU_X]CapstoneInd

Monthly Student Data

Disabled

Choose Yes or No from the pop-up menu to indicate if the student is disabled.

[S_MS_STU_X]DisabledInd

Monthly Student Data

Disadvantaged

Choose Yes or No from the pop-up menu to indicate if the student is disadvantaged.

[S_MS_STU_X]DisadvantagedInd

Monthly Student Data

Non-Traditional Gender

Choose Yes or No from the pop-up menu to indicate if the student is a non-traditional gender.

[S_MS_STU_X]NonTraditionalInd

Monthly Student Data

Single Parent

Choose Yes or No from the pop-up menu to indicate if the student is a single parent.

[S_MS_STU_X]SingleParentInd

Monthly Student Data

Displaced Homemaker

Choose Yes or No from the pop-up menu to indicate if the student is a displaced homemaker.

[S_MS_STU_X]DisphomemakerInd

Monthly Student Data

Receiving services from Special Population Personnel

Choose Yes or No from the pop-up menu to indicate if the student is receiving services from Special Population Personnel.

[S_MS_STU_X]SpecialPopInd

Monthly Student Data

Graduation Eligibility

Choose Yes or No from the pop-up menu to indicate if the student is eligible for graduation.

[S_MS_STU_X]GradEligibleInd

Monthly Student Data

Ungraded

Choose Yes or No from the pop-up menu to indicate if the student is enrolled as ungraded.

[S_MS_STU_X]UngradedInd

Monthly Student Data

Passed IEP

Choose Yes or No from the pop-up menu to indicate if the student passed IEP.

[S_MS_STU_X]IEPPassedInd

Monthly Student Data

Entering Civil Rights Data Collection Information

Note: The CRDC information page was accessible through a link. It is now available under the CRDC tab.

State/Province – MS > CRDC

For details about completing student CRDC fields, refer to CRDC Student Setup (2020-2021).

Editing Enrollment Information

Note: The enrollment information page was accessible through a link. It is now available under the All Enrollments tab.

State/Province – MS > All Enrollments

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

Monthly Student Historical

Summer School

Exit Date

Enter the exit date.

[CC]DateLeft

Summer School

Exclude Class Enrollment from State Reporting

Select this checkbox to indicate the student's class enrollment is excluded from state reports.

[S_MS_CC_X]Exclude_Class

Vocational Course Indicator (Course is checked as Vocational)

Indicates the Course associated with this section enrollment record is a Vocational Course.

Displays as:

• Yes

• No

[CC]Course_Number

[Courses]Vocational

Monthly Student Data

Vocational Status Indicator

Choose the appropriate value from the pop-up menu to indicate if the student passed the vocational course.

Defaults to P if blank.

Valid values:

• P – Pass

• F – Fail

• W – Withdrawal

[S_MS_CC_X]VocStatusInd

Monthly Student Data

Competency Profile Passed

Choose the appropriate value from the pop-up menu to indicate if the student passed the competency profile.

Defaults to P if blank.

Valid values:

• P – Pass

• F – Fail

• W – Withdrawal

S_MS_CC_X]CompProfileInd

Monthly Student Data

Comprehensive Exam Passed or Failed

Choose the appropriate value from the pop-up menu to indicate if the student passed the comprehensive exam.

Defaults to P if blank.

Valid values:

• P – Pass

• F – Fail

• W – Withdrawal

[S_MS_CC_X]CompExamInd

Monthly Student Data

Continue Education in Vocational Programs

Choose Yes or No from the pop-up menu to indicate if the student is going to continue in vocational programs.

Defaults to No if blank.

[S_MS_CC_X]ContEdVocInd

Monthly Student Data

Continue Education in Academic Programs

Choose Yes or No from the pop-up menu to indicate if the student is going to continue in academic programs.

Defaults to No if blank.

[S_MS_CC_X]ContEdAcademicInd

Monthly Student Data

Continue Education in a Post-Secondary Vocation Program

Choose Yes or No from the pop-up menu to indicate if the student is a secondary vocational student and a graduating senior.

Defaults to No if blank.

[S_MS_CC_X]ContEdSPVocInd

Monthly Student Data

Follow-up on the Follow-Up Enrollment Report

Choose Yes or No from the pop-up menu to indicate if there was a follow-up on the follow-up enrollment report.

Defaults to No if blank.

[S_MS_CC_X]PassFollowUpInd

Monthly Student Data

Student is Employed in Field for which They Trained

Choose Yes or No from the pop-up menu to indicate if the student is employed in a field in which they were trained.

Defaults to No if blank.

[S_MS_CC_X]EmpInFieldInd

Monthly Student Data

Employed in Field Related to Training

Choose Yes or No from the pop-up menu to indicate if the student is employed in a field related to their training.

Defaults to No if blank.

[S_MS_CC_X]EmpRelFieldInd

Monthly Student Data

Not Employed in Field Related to Training

Choose Yes or No from the pop-up menu to indicate if the student is employed in a field not related to their training.

Defaults to No if blank.

[S_MS_CC_X]EmpNotRelFieldInd

Monthly Student Data

Enlisted in the Military

Choose Yes or No from the pop-up menu to indicate if the student enlisted in the military.

Defaults to No if blank.

[S_MS_CC_X]MilitaryInd

Monthly Student Data

Not Employed

Choose Yes or No from the pop-up menu to indicate if the student is not employed.

Defaults to No if blank.

[S_MS_CC_X]NonEmpInd

Monthly Student Data

Other

Choose Yes or No from the pop-up menu to indicate if the student chose another employment option.

Defaults to No if blank.

[S_MS_CC_X]OtherEmpInd

Monthly Student Data

Enter Attendance Minutes for this student

Enter the number of minutes that the student attends this class if the student attended for an amount of time other than the default for this class.

Minutes are used to determine how much time a student spends in class. Students with disabilities (SWD) often leave general education classes before the end of the period to receive special education services. This value cannot be greater than the teacher’s minutes in the same period.

Note: Value must be between 0 and 499 Minutes.

[S_MS_CC_X]AttendMin

Monthly Student Data

Verifying Student Attendance

Attendance

Attendance

Verify that attendance data is entered for the student.

[Attendance]Date

Monthly Student Historical

Monthly Student Data

All MS Attendance Reports

Verifying Attendance Time Totals

Attendance > Daily > Daily Attendance Totals (List of all dates less than 100% present)

Note: Rows listed in red are Attendance reporting discrepancies. The student's attendance percentage does not match his Daily Attendance Code absence/presence status.

For example, the student is present less than 63% of his day and has a Daily Present Code (or no code), or the student is present 63% or more of his day but has a Daily Absent Code.

The Student Header on the Daily Attendance Total Page displays the correct Grade Level alongside the Student Number.

Attendance Date

Date of attendance where the student is less than 100% present.

[Attendance]Date

Monthly Student Data

All MS Attendance Reports

Daily Attendance Code

The Daily Code for the date.

[Attendance]Attendance_CodeID

[Attendance_Code]Att_Code

Monthly Student Data

All MS Attendance Reports

Meeting Absence Codes

Comma separated list of unique meeting attendance codes for the day.

[Attendance]Attendance_CodeID

[Attendance_Code]Att_Code

Monthly Student Data

All MS Attendance Reports

Attendance Minutes

The number of minutes the student attended and the minutes possible for the day displayed as: minutes attended/minutes possible

Ex: 215/300

Calculated.

Monthly Student Data

All MS Attendance Reports

Attendance Percent

The percentage of time the student is in attendance on the Attendance Date listed.

Percent Attended is calculated by dividing Minutes Attended by Potential Minutes.

Calculated.

Monthly Student Data

All MS Attendance Reports

Viewing Historical Grades

Historical Grades

School

The school associated with the historical grade.

[StoredGrades]SchoolID

Monthly Student Historical

Monthly Student Data

Summer School

School year (Term)

The school term associated with the historical grade.

[StoredGrades]TermID

Monthly Student Historical

Store Code

The store code used to identify a group of grades.

[StoredGrades]StoreCode

Monthly Student Historical

Monthly Student Data

Hist. grade level

Enter the student grade level associated with the historical grade.

[StoredGrades]Grade_Level

Monthly Student Historical

Associated section

The section associated with the historical grade.

[StoredGrades]SectionID

Required Setup

Course number

Enter the course number associated with the historical grade.

[StoredGrades]Course_Number

Monthly Student Historical

Summer School

Course name

Enter the course name associated with the historical grade.

[StoredGrades]Course_Name

Required Setup

Grade

Enter the alpha grade awarded to the student for completing the course.

[StoredGrades]Grade

Monthly Student Historical

Monthly Student Data

Summer School

Earned credit hours

Enter the number of credit hours awarded to the student for completing the course.

[StoredGrades]EarnedCrHrs

Monthly Student Historical

Monthly Student Data

Summer School

Carnegie Code

N/A

N/A

Not Required

Entering Test Scores

Test Scores

Note: For example, choose ACT from the Test pop-up menu to enter score values for the ACT test.

Test

The page displays the name of the test.

[Test]Name = ACT

Monthly Student Historical

Date

Enter the date the test was taken.

[StudentTest]Test_Date

Monthly Student Historical

Grade Level

Enter the grade level the student was enrolled in when the test was taken.

[StudentTest]Grade_Level

Monthly Student Historical

Number

Enter the number score for the test score.

[StudentTestScore]NumScore

Monthly Student Historical

Percent

Enter the percent score for each test score.

[StudentTestScore]PercentScore

Monthly Student Historical

Alpha

Enter the alpha score for each test score.

[StudentTestScore]AlphaScore

Monthly Student Historical

Creating Student Discipline Logs

Log Entries

Date & Time

Enter the log entry date & time.

Format: [M]M/[D]D/[YY]YY

[Log]Entry_Date

[Log]Entry_Time

Daily Discipline

Monthly Student Historical

Log Type

Choose the log entry type from the pop-up menu.

[Log]LogTypeID

Daily Discipline

Title

Enter a title for the discipline incident.

[Log]Subject

Recommended Setup

Log Entry Text

Enter a description of the incident.

[Log]Entry

Monthly Student Historical

Consequence

Choose the type of disposition (disciplinary action) taken for the student from the pop-up menu. See the Appendix for valid values.

Valid values:

• SUS – Suspended

• EXP – Expelled

[Log]Consequence

Daily Discipline

Monthly Student Data

Incident Date

Enter the date that the incident occurred.

[Log]Discipline_IncidentDate

Monthly Student Data

Action Date

Enter the date that the disposition (disciplinary action) began.

[Log]Discipline_ActionDate

Monthly Student Historical

Monthly Student Data

Action End Date

Enter the date that the disposition (disciplinary action) ended.

[Log]Discipline_ActionTakenEndDate

Monthly Student Historical

Monthly Student Data

Duration

Enter the duration of the disposition (disciplinary action).

[Log]Discipline_DurationAssigned

Monthly Student Data

Action Taken Detail

Choose the action taken detail from the pop-up menu.

[Log]Discipline_ActionTakenDetail

Daily Discipline

Monthly Student Data

Incident Type Category

Choose the incident type category from the pop-up menu.

[Log]Discipline_IncidentTypeCategory

Daily Discipline

Monthly Student Data

Incident Location

Choose the location of the incident from the pop-up menu.

[Log]Discipline_IncidentLocation

Daily Discipline

Monthly Student Data

Is the student placed in an Alternate School as part of the disciplinary action

Choose Yes or No from the pop-up menu to indicate whether the student was placed in an alternate school as part of their disposition (disciplinary action).

[S_MS_LOG_X]AltSchoolInd

Monthly Student Data

Alternate District Number

If the student was placed in an alternate school, enter the alternate district number.

[S_MS_LOG_X]AltDistrictInd

Monthly Student Data

Alternate School Number

If the student was placed in an alternate school, enter the alternate school number.

[S_MS_LOG_X]AltSchoolNum

Monthly Student Data

Reporter First Name

Enter the first name of the individual who reported the incident.

[S_MS_LOG_X]IncidentRepByFName

Daily Discipline

Monthly Student Historical

Monthly Student Data

Reporter Last Name

Enter the last name of the individual who reported the incident.

[S_MS_LOG_X]IncidentRepByLName

Daily Discipline

Monthly Student Historical

Monthly Student Data

State Weapon Type Code

Choose the weapon type involved in the incident from the pop-up menu.

Valid values:

G - Handgun

K - Knife

O - Other Weapon

R – Rifle or Shotgun

F – Firearm (Discontinued 15-16 +)

[S_MS_LOG_X]WeaponType

Daily Discipline

Monthly Student Data

Incident Description

Choose the discipline incident description from the pop-up menu. See the Appendix for valid values.

Note: Alternative Education codes are used to track reasons for remanding students to Alternative School and do not count in aggregate numbers of incidents for the school/district.

Persistently Dangerous School codes must be reported within 72 hours of occurrence.

State Law codes are incident codes reported to track dispositions.

[S_MS_LOG_X]Description

Daily Discipline

Monthly Student Data

State Discipline Reporter

Choose the type of individual who reported the incident.

Valid values:

• School Personnel

• Non-school Personnel

• Student

• Non-student (Other)

[Log]Discipline_Reporter

Daily Discipline

Monthly Student Data

Verifying Information for All Enrollments

All Enrollments

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]SectionNumber

Monthly Student Historical

Monthly Student Data

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

Monthly Student Historical

Summer School

Exit Date

Enter the exit date.

[CC]DateLeft

Summer School

Vocational Course Indicator (Course is checked Vocational)

Indicates the Course associated with this section enrollment record is a Vocational Course.

Displays as:

• Yes

• No

[CC]Course_Number

[Courses]Vocational

Monthly Student Data

Vocational Course Status Indicator

Choose the appropriate value from the pop-up menu to indicate if the student passed the vocational course.

Defaults to P if blank.

Valid values:

• P – Pass

• F – Fail

• W – Withdrawal

[S_MS_CC_X]VocStatusInd

Monthly Student Data

Competency Profile Passed

Choose the appropriate value from the pop-up menu to indicate if the student passed the competency profile.

Defaults to P if blank.

Valid values:

• P – Pass

• F – Fail

• W – Withdrawal

[S_MS_CC_X]CompProfileInd

Monthly Student Data

Comprehensive Exam Passed or Failed

Choose the appropriate value from the pop-up menu to indicate if the student passed the comprehensive exam.

Defaults to P if blank.

Valid values:

• P – Pass

• F – Fail

• W – Withdrawal

[S_MS_CC_X]CompExamInd

Monthly Student Data

Continue Education in Vocational Programs

Choose Yes or No from the pop-up menu to indicate if the student is going to continue in vocational programs.

Defaults to No if blank.

[S_MS_CC_X]ContEdVocInd

Monthly Student Data

Continue Education in Academic Programs

Choose Yes or No from the pop-up menu to indicate if the student is going to continue in academic programs.

Defaults to No if blank.

[S_MS_CC_X]ContEdAcademicInd

Monthly Student Data

Continue Education in a Post-Secondary Vocation Program

Choose Yes or No from the pop-up menu to indicate if the student is a secondary vocational student and a graduating senior.

Defaults to No if blank.

[S_MS_CC_X]ContEdSPVocInd

Monthly Student Data

Follow-up on the Follow-Up Enrollment Report

Choose Yes or No from the pop-up menu to indicate if there was a follow-up on the follow-up enrollment report.

Defaults to No if blank.

[S_MS_CC_X]PassFollowUpInd

Monthly Student Data

Student is Employed in Field for which They Trained

Choose Yes or No from the pop-up menu to indicate if the student is employed in a field in which they were trained.

Defaults to No if blank.

[S_MS_CC_X]EmpInFieldInd

Monthly Student Data

Employed in Field Related to Training

Choose Yes or No from the pop-up menu to indicate if the student is employed in a field related to their training.

Defaults to No if blank.

[S_MS_CC_X]EmpRelFieldInd

Monthly Student Data

Not Employed in Field Related to Training

Choose Yes or No from the pop-up menu to indicate if the student is employed in a field not related to their training.

Defaults to No if blank.

[S_MS_CC_X]EmpNotRelFieldInd

Monthly Student Data

Enlisted in the Military

Choose Yes or No from the pop-up menu to indicate if the student enlisted in the military.

Defaults to No if blank.

[S_MS_CC_X]MilitaryInd

Monthly Student Data

Not Employed

Choose Yes or No from the pop-up menu to indicate if the student is not employed.

Defaults to No if blank.

[S_MS_CC_X]NonEmpInd

Monthly Student Data

Other

Choose Yes or No from the pop-up menu to indicate if the student chose another employment option.

Defaults to No if blank.

[S_MS_CC_X]OtherEmpInd

Monthly Student Data

Enter Attendance Minutes for this student

Enter the number of minutes that the student attends this class. This value must be between 0 and 499 minutes. Only enter a value if it is different than the total number of minutes the section is taught (entered on the Edit Section page).

Minutes are used to determine how much time a student spends in class. Students with disabilities (SWD) often leave general education classes before the end of the period to receive special education services. This value cannot be greater than the teacher’s minutes in the same period.

[S_MS_CC_X]AttendMin

Monthly Student Data

Enrolling Student in Special Programs

Special Programs > Edit/New Special Program Enrollment

Entry Date

Enter the exit date for the special program.

Note: The date is the first day of special program enrollment.

[SpEnrollments]Enter_Date

Reported in Monthly Attendance Summary by Grade, but not required

Exit Date

Enter the entry date for the special program.

Note: The date is the day after the last day of special program enrollment.

[SpEnrollments]Exit_Date

Reported in Monthly Attendance Summary by Grade, but not required

Program

Choose the program type for the special program from the pop-up menu.

[SpEnrollments]ProgramID

Reported in Monthly Attendance Summary by Grade, but not required

Editing Current/Previous Enrollments

Transfer Information

Entry Date

Enter the entry date for the school enrollment.

Note: This is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

Gains and Losses

Initial Student Load

Monthly Student Historical

Monthly Student Data

Summer School

Monthly Attendance Summary by Grade

Entry Code

Choose the entry code for the school enrollment from the pop-up menu.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

Gains and Losses

Monthly Student Data

Exit Date

Enter the exit date for the school enrollment.

Note: This is the day after the last day of school enrollment, even if that day occurs during a weekend.

[Students]ExitDate

[ReEnrollments]ExitDate

Gains and Losses

Initial Student Load

Monthly Student Historical

Monthly Student Data

Summer School

Monthly Attendance Summary by Grade

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

Gains and Losses

Monthly Student Historical

Monthly Student Data

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment from the pop-up menu.

Note: This is a required field.

[Students]FTEID

[ReEnrollments]FTEID

Monthly Student Data

Grade Level

Choose the grade level for the school enrollment from the pop-up menu.

[Students]Grade_Level

[ReEnrollments]Grade_Level

Daily Absentee

Gains and Losses

Monthly Student Historical

Monthly Student Data

Monthly Attendance Summary by Grade

Track

Choose a track for the school enrollment from the pop-up menu, if tracks are used in attendance for the school.

[Students]Track

[ReEnrollments]Track

Not Required

District of Residence

Choose the district of residence for the school enrollment from the pop-up menu.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

Monthly Student Data

Special/Secondary Grade Code

Choose the student’s special/secondary grade code from the pop-up menu.

Valid values:

• Pre-Kindergarten Special Education (52)

• Kindergarten Special Education (54)

• Elementary Self-Contained Special Education (56)

• Secondary Self-Contained Special Education (58)

• Secondary GED (78)

[S_MS_STU_X]GradeCode

Daily Absentee

Gains and Losses

Monthly Student Data

Monthly Days Taught

Monthly Attendance Summary by Grade

Peer Grade Level

(For students in grades 56 or 58)

For students in grades 56 or 58, enter the grade level at which the student is functioning based on assessment standards.

For all other students, the Peer Grade Level is reported as the Mississippi grade level (GLV_GRADE_LEVEL).

[S_MS_STU_X]PeerGradelvl

[S_MS_REN_X]PeerGradelvl

Monthly Student Data

Calculated Test Grade Level

Displays the student’s Calculated Test Grade Level for students in grade levels 52, 54, or 58.

The value can be calculated for a single student by clicking the Calculate button on the page, or for all students by selecting the ‘Recalculate Calculated Test Grade Levels’ option on the Monthly Student Data report submission screen.

The Calculated Test Grade Level is determined by a student’s age on 9/1 of the current term year set at the top of the page. (See appendix for more information)

[S_MS_STU_X]CalcGradeLvl

Monthly Student Data

Gifted Student

Choose Yes or No from the pop-up menu to indicate the student’s gifted status.

Note: This field is tracked per enrollment, allowing the values to be different for the students’ different enrollments. The value on the students’ MS State Information page is the same as the students’ current enrollment.

[S_MS_STU_X]GiftedInd

[S_MS_REN_X]GiftedInd

Monthly Student Data

Gifted Type

Choose the description of the student’s gifted talent from the pop-up menu, if applicable.

Note: This field is tracked per enrollment, allowing the values to be different for the students’ different enrollments. The value on the students’ MS State Information page is the same as the students’ current enrollment.

[S_MS_STU_X]GiftedType

[S_MS_REN_X]GiftedType

Monthly Student Data

Vocational Student

Choose Yes or No from the pop-up menu to indicate whether the student is enrolled in a vocational program.

This field is no longer used in the Monthly Student Data report. A student is reported as vocational if the student is enrolled in a vocational course reported in the file. The field is kept on the screen for use in local reporting and searching purposes.

Note: This field is tracked per enrollment, allowing the values to be different for the students’ different enrollments. The value on the students’ Vocational/Technical Information page is the same as the students’ current enrollment.

[S_MS_STU_X]VocationalInd

[S_MS_REN_X]VocationalInd

Monthly Student Data

IEP Student

Choose Yes or No from the pop-up menu to indicate the student’s IEP status.

Note: This field is tracked per enrollment, allowing the values to be different for the students’ different enrollments. The value on the students’ MS State Information page is the same as the students’ current enrollment.

[S_MS_STU_X]IEPInd

[S_MS_REN_X]IEPInd

Monthly Student Data

Special Education Student

Choose Yes or No from the pop-up menu to indicate the student’s special education status.

Note: This field is tracked per enrollment, allowing the values to be different for the students’ different enrollments. The value on the students’ MS State Information page is the same as the students’ current enrollment.

[S_MS_STU_X]SpecialEdInd

[S_MS_REN_X]SpecialEdInd

Monthly Student Data

CEIS Indicator

Choose Yes or No from the pop-up menu to indicate if the student is receiving Coordinated Early Intervening Services (CEIS).

A value of No is reported if the field is blank.

Note: If the CEIS Indicator is Yes, then the Special Education Student must be set to No.

[S_MS_STU_X]CEISInd

[S_MS_REN_X]CEISInd

Monthly Student Data

Elementary Student

Choose Yes or No from the pop-up menu to indicate whether the student is in elementary school.

[S_MS_STU_X]ElementaryInd

Not Required

Primary cause of absence (Elementary students only)

Enter the main reason the student was absent from school during the school year.

[S_MS_STU_X]AbsenceCause

Monthly Student Historical

Teacher first name (Elementary students only)

Enter the first name of the elementary student’s teacher.

[S_MS_STU_X]TeacherFirstName

Monthly Student Historical

Teacher last name (Elementary students only)

Enter the last name of the elementary student’s teacher.

[S_MS_STU_X]TeacherLastName

Monthly Student Historical

Pathway Indicator

Enter the student’s graduation pathway. Required for grades 9-12.

Valid Values:

• C - Career Pathway

• D - District Pathway

• T - Traditional Pathway

• DE - Distinguished Academic Endorsement

• AE - Academic Endorement

• CE - Career and Technical Endorsement

[S_MS_STU_X]PathwayInd

Monthly Student Data

Is the student being promoted

Choose Yes or No from the pop-up menu to indicate whether the student is going to be promoted.

[S_MS_STU_X]PromotionInd

Monthly Student Historical

Monthly Student Data

Promotion date

Enter the date that the student is promoted.

[S_MS_STU_X]PromotionDate

Monthly Student Data

Summer School

Graduation type

Choose the student’s graduation type from the pop-up menu.

Valid values:

• Not Graduating

• Traditional

• GED

• Occupational Diploma

• AD - Alternate Diploma

• Other Completers

[S_MS_STU_X]GraduationType

Monthly Student Data

Summer School

Diploma Endorsement 1

Choose the student's diploma endorsement.

Valid values:

• Blank (default)

• CE - Career and Technical Endorsement

• AE - Academic Endorsement

• DE - Distinguished Academic Endorsement

[S_MS_STU_X]DiplomaEndorsement1

[S_MS_REN_X]DiplomaEndorsement1

Monthly Student Data

Summer School Student Data

Diploma Endorsement 2

Choose the student's diploma endorsement.

Valid values:

• Blank (default)
  

• CE - Career and Technical Endorsement

• AE - Academic Endorsement

• DE - Distinguished Academic Endorsement

• If Diploma Endorsement 1 = CE, then Diploma Endorsement 2 can have values Blank, AE, or DE

• If Diploma Endorsement 1 = Blank, AE or DE, then Diploma Endorsement 2 must be Blank

[S_MS_STU_X]DiplomaEndorsement2

[S_MS_REN_X]DiplomaEndorsement2

Monthly Student Data

Summer School Student Data

Date the record was sent

Enter the date the student’s enrollment information was sent to another school.

[S_MS_STU_X]RDate

Not Required

Name of the recipient

Enter the name of the individual who received the student’s enrollment information at another school.

[S_MS_STU_X]RName

Not Required

Address of the recipient

Enter the address of the individual who received the student’s enrollment information at another school.

[S_MS_STU_X]RAddr

Not Required