Student Personal Report

The Student Personal Report provides demographic data about students who are new to the district or whose demographic data has changed, within a user-specified data range.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The report selects students based on the following criteria:

The student must not be excluded from state reporting.
The student must be enrolled at least one day between the Report Start Date and the Report End Date.

School Selection

The school must not be excluded from state reporting.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report .

Field	Description
Select Schools*	Select the schools to include in the report: If sub-districts are not enabled: Select Mulitple Schools – Includes all student records associated with the selected schools that meet the selection criteria. All Schools - Includes all the schools in the district. If sub-districts are enabled: Select Mulitple Schools - Includes all student records associated with the selected schools that are mapped to the sub-district. All Schools in selected sub-district - Includes all the schools mapped to the sub-district.
Current Selection Students*	Choose which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. If running the report for a single student, or group of students, select the students prior to running the report.
Report Start Date*	Enter the report start date.
Report End Date*	Enter the report end date.
Extract Data for Optional Columns?	Select Yes to display data for optional columns. Select No if you do not want to display data for optional columns.

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Note: The following data elements are required for the report submission except when listed as "blank is allowed".

Data Element	Description	[Table]FieldName	Data Type	Field Length
SAUID	The NEO Organization ID for the attending SAU. If a sub-district number is enabled and mapped to the selected school, then the sub-district number displays in the SAUID column. Details about Enabling Sub-District Configuration. The district number on import must match the district number tied to the student’s enrollment. If they do not match, the following error message appears: “Student does not have an enrollment in this SAU ID, School ID, and school year.”	[Prefs]Name = ME_SAUID [Prefs]Value If sub-districts are enabled: [CST_SubDistricts]Subdistrict_Number	Int	4
SchoolStudentID	The school's student identification number. Blank is allowed.	[Students]Student_Number	Varchar	10
StateStudentID	The student's state ID.	[Students]State_StudentNumber	String	9
SSN	Student’s social security number. Blank is allowed.	[Students]SSN	Char	9
LastName	Student’s legal last name.	[StudentCoreFields]PSCORE_LEGAL_LAST_NAME [Students]Last_Name	Varchar	50
FirstName	Student’s legal first name.	[StudentCoreFields]PSCORE_LEGAL_FIRST_NAME [Students]First_Name	Varchar	50
MiddleName	Student’s middle name. Blank is allowed.	[StudentCoreFields]PSCORE_LEGAL_MIDDLE_NAME [Students]Middle_Name	Varchar	50
Alias	The student's alias or nickname. Blank is allowed.	[S_ME_STU_X]Alias	Varchar	50
NameSuffixCode	The suffix following the student’s name, such as Jr, III, etc. See Name Suffix Codes for valid codes. Blank is allowed.	[StudentCoreFields]PSCORE_LEGAL_SUFFIX [S_ME_STU_X]NameSuffixCode	Varchar	10
HispanicLatino	Indicates if the student's race is hispanic. See Federal Ethnicity and Race Codes for valid codes.	[Students]Fedethnicity	Char	1
AmericanIndianAlaskaNative	Indicates if the student's race is American Indian/Alaska Native. See Federal Ethnicity and Race Codes for valid codes.	[StudentRace]RaceCd = I	Char	1
Asian	Indicates if the student's race is Asian. See Federal Ethnicity and Race Codes for valid codes.	[StudentRace]RaceCd = A	Char	1
BlackAfricanAmerican	Indicates if the student's race is African American. See Federal Ethnicity and Race Codes for valid codes.	[StudentRace]RaceCd = B	Char	1
NativeHawaiianPacificIslander	Indicates if the student's race is Native Hawaiian/Pacific Islander. See Federal Ethnicity and Race Codes for valid codes.	[StudentRace]RaceCd = P	Char	1
White	Indicates if the student's race is white. See Federal Ethnicity and Race Codes for valid codes.	[StudentRace]RaceCd = W	Char	1
Sex	The student’s Gender. Valid values: M – Male F – Female N – Not Selected Note: The report displays M for Male and F for Female. If a student's gender is saved as N – Not Selected, then the report displays Not Selected instead of N.	[StudentCoreFields]PSCORE_LEGAL_GENDER [Students]Gender	Char	1
BirthDate	Student’s date of birth.	[Students]DOB	Date	10
PhysicalAddressLine1	The student’s address of residence (line 1). Blank is allowed.	[Students]Street	Varchar	50
PhysicalAddressLine2	The student’s address of residence (line 2). Blank is allowed.	[Students]Street	Varchar	50
PhysicalCityTown	The student's city/town of residence. Blank is allowed.	[Students]City	Varchar	25
PhysicalState	The student's state of residence. Blank is allowed.	[Students]State	Varchar	2
PhysicalZipCode	The student's zip code of residence. Blank is allowed.	[Students]Zip	Varchar	9
MailingAddressLine1	Student's mailing or correspondence address.	[Students]Mailing_Street	Varchar	50
MailingAddressLine2	Student's mailing or correspondence address.	[Students]Mailing_Street	Varchar	50
MailingCityTown	The city or town for student's mailing or correspondence address.	[Students]Mailing_City	Varchar	25
MailingState	The initials of the state for the student's mailing or correspondence address.	[Students]Mailing_State	Varchar	2
MailingZipCode	The zip code for the student's mailing or correspondence address.	[Students]Mailing_Zip	Varchar	9
HomePhone	The value for this field is extracted from the home phone number specified as part of a student's demographic information. The report displays only numeric values for the student’s home telephone with a maximum of 10 digits. Blank is allowed.	[Students]Home_Phone	Varchar	10
Email	The e-mail address for the parent or guardian of the student. Blank is allowed.	[Students]GuardianEmail	Varchar	50
ParentGuardian1LastName	Last name of parent or guardian of the student. The "&" sign is not accepted. Required if the ParentGuardian1 FirstName is provided; otherwise, blank is allowed.	[S_ME_STU_X]Guardian1NameLast	Char	50
ParentGuardian1FirstName	First name of parent or guardian of the student. Required if the ParentGuardian1 LastName is provided; otherwise, blank is allowed.	[S_ME_STU_X]Guardian1NameFirst	Char	50
ParentGuardian2LastName	Last name of parent or guardian of the student. Required if the ParentGuardian2 FirstName is provided; otherwise, blank is allowed.	[S_ME_STU_X]Guardian2NameLast	Char	50
ParentGuardian2FirstName	First name of parent or guardian of the student. Required if the ParentGuardian2 LastName is provided; otherwise, blank is allowed.	[S_ME_STU_X]Guardian2NameFirst	Char	50
ImmigrantFlag	Indicates if a student is an immigrant. Valid values: Y – Yes N – No Required if the student is an immigrant	[S_ME_STU_X]ImmigrantFlag_YN	Char	1
NativeLanguage	The language normally used by students or normally used by parents of students.	[S_ME_STU_X]LanguageCode	Varchar	3
NativeLanguageInterpreter	Indicator that an interpreter in the reported Native Language is needed.	[S_ME_STU_X]NativeLangInterpreter_YN	Varchar	1
NativeLanguage2	Additional language normally used by students or normally used by parents of students.	[S_ME_STU_X]NativeLanguageCode2	Varchar	3
NativeLanguage2Interpreter	Indicator that an interpreter in the reported Native Language 2 is needed.	[S_ME_STU_X]NativeLangInterpreter_YN2	Varchar	1
NativeLanguage3	Additional language normally used by students or normally used by parents of students.	[S_ME_STU_X]NativeLanguageCode3	Varchar	3
NativeLanguage3Interpreter	Indicator that an interpreter in the reported Native Language 3 is needed.	[S_ME_STU_X]NativeLangInterpreter_YN3	Varchar	1
NativeLanguage4	Additional language normally used by students or normally used by parents of students.	[S_ME_STU_X]NativeLanguageCode4	Varchar	3
NativeLanguage4Interpreter	Indicator that an interpreter in the reported Native Language 4 is needed.	[S_ME_STU_X]NativeLangInterpreter_YN4	Varchar	1
NativeLanguage5	Additional language normally used by students or normally used by parents of students.	[S_ME_STU_X]NativeLanguageCode5	Varchar	3
NativeLanguage5Interpreter	Indicator that an interpreter in the reported Native Language 5 is needed.	[S_ME_STU_X]NativeLangInterpreter_YN5	Varchar	1