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Staff Setup

Contents

Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

  1. On the Start Page, click Staff.
  2. Select a staff member or New Staff Entry.
  3. Select Edit Information for existing staff members.

Note: For more information on code values, see the Appendix.

Data Element

Additional Information

[Table] Field Name

Length

Used in these Reports

Name (Last, First MI)

Enter the name.

Note: Use the format: LastName, FirstName MiddleName

[Users]LastFirst

[Users]Last_Name

[Users]First_Name

[Users]Middle_Name

Max 40

Max 20

Max 20

Max 15

Class Level Membership

Student Course Grade Teacher

Gender

Enter the teacher’s gender. Valid values are Female, Male and X - Non-Binary.

[UsersCoreFields]Gender

1

Student Course Grade Teacher

Class Level Membership

Ethnicity: Is the staff member Hispanic or Latino?

Click Yes if the staff member’s ethnicity is Hispanic or Latino. Click No if the staff member’s ethnicity is not Hispanic or Latino.

[Users]FedEthnicity

1

Class Level Membership

Student Course Grade Teacher

Race: What is the staff member’s race?

Select the check box next to each race that applies to this staff member. Race is reported in five separate fields, with a Y or N value in each field. If a check box is selected, a Y is assigned to that field. For example, a staff record with the Asian and African American race check boxes selected will extract as Y in Asian, Y in African American, and N in the other three race fields.

[TeacherRace]RaceCd

5

Class Level Membership

Student Course Grade Teacher

Scheduling/Reporting Ethnicity

Select the race code previously assigned to this staff member.

[Users]Ethnicity

1

N/A

ID

Enter the ID.

[Users]TeacherNumber

Max 20

Class Level Membership

Teacher SSN

Enter the teacher’s social security number

[Users]SSN

9

Class Level Membership

DOB

Enter the teacher’s birth date.

Format: MMDDYYYY

[UsersCoreFields]DOB

8

Student Course Grade Teacher

Class level Membership

Local Employee Number

Enter the local identification number assigned to this teacher.

[S_MD_USR_X]Local_Employee_Number

10

Class Level Membership

Student Course Grade Teacher

Unique State Identifier

Enter the unique number assigned to this teacher by the state of Maryland.

[S_MD_USR_X]State_Identifier

10

Class Level Membership

Student Course Grade Teacher

Generational Suffix

Enter the generational suffix that is part of this teacher’s name.

[S_MD_USR_X]Generational_Suffix

3

Class Level Membership

Student Course Grade Teacher

Maiden Last Name

Enter the teacher’s maiden name.

[S_MD_USR_X]Maiden_Name

25

Class Level Membership

Student Course Grade Teacher

Hispanic or Latino?

Click Yes if the staff member’s ethnicity is Hispanic or Latino. Click No if the staff member’s ethnicity is not Hispanic or Latino.

This field value is extracted if you are not using the Federal Ethnicity and Race codes.

[S_MD_USR_X]Hispan_Lat_TF

1

Class Level Membership

Student Course Grade Teacher

Historic Ethnicity Value

The original ethnicity value assigned to the staff member displays in this field.

[Users]Ethnicity

1

Class Level Membership

American Indian or Alaska Native

Select this check box if the staff member’s race is American Indian or Alaska Native.

[S_MD_USR_X]Race_Amer_Ind_TF

1

Class Level Membership

Student Course Grade Teacher

Asian

Select this check box if the staff member’s race is Asian.

[S_MD_USR_X]Race_Asian_TF

1

Class Level Membership

Student Course Grade Teacher

Black or African American

Select this check box if the staff member’s race is Black.

[S_MD_USR_X]Race_Black_TF

1

Class Level Membership

Student Course Grade Teacher

Native Hawaiian or Other Pacific Islander

Select this check box if the staff member’s race is Native Hawaiian or Other Pacific Islander.

[S_MD_USR_X]Race_Hawaiian_TF

1

Class Level Membership

Student Course Grade Teacher

White

Select this check box if the staff member’s race is White.

[S_MD_USR_X]Race_White_TF

1

Class Level Membership

Student Course Grade Teacher

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