Staff Setup
Contents
Introduction
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
- On the Start Page, click Staff.
- Select a staff member or New Staff Entry.
- Select Edit Information for existing staff members.
Note: For more information on code values, see the Appendix.
Data Element | Additional Information | [Table] Field Name | Length | Used in these Reports |
Editing Information | ||||
Name (Last, First MI) | Enter the name. Note: Use the format: LastName, FirstName MiddleName | [Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name | Max 40 Max 20 Max 20 Max 15 | Class Level Membership Student Course Grade Teacher |
Gender | Enter the teacher’s gender. Valid values are Female, Male and X - Non-Binary. | [UsersCoreFields]Gender | 1 | Student Course Grade Teacher Class Level Membership |
Ethnicity: Is the staff member Hispanic or Latino? | Click Yes if the staff member’s ethnicity is Hispanic or Latino. Click No if the staff member’s ethnicity is not Hispanic or Latino. | [Users]FedEthnicity | 1 | Class Level Membership Student Course Grade Teacher |
Race: What is the staff member’s race? | Select the check box next to each race that applies to this staff member. Race is reported in five separate fields, with a Y or N value in each field. If a check box is selected, a Y is assigned to that field. For example, a staff record with the Asian and African American race check boxes selected will extract as Y in Asian, Y in African American, and N in the other three race fields. | [TeacherRace]RaceCd | 5 | Class Level Membership Student Course Grade Teacher |
Scheduling/Reporting Ethnicity | Select the race code previously assigned to this staff member. | [Users]Ethnicity | 1 | N/A |
ID | Enter the ID. | [Users]TeacherNumber | Max 20 | Class Level Membership |
Teacher SSN | Enter the teacher’s social security number | [Users]SSN | 9 | Class Level Membership |
DOB | Enter the teacher’s birth date. Format: MMDDYYYY | [UsersCoreFields]DOB | 8 | Student Course Grade Teacher Class level Membership |
Local Employee Number | Enter the local identification number assigned to this teacher. | [S_MD_USR_X]Local_Employee_Number | 10 | Class Level Membership Student Course Grade Teacher |
Unique State Identifier | Enter the unique number assigned to this teacher by the state of Maryland. | [S_MD_USR_X]State_Identifier | 10 | Class Level Membership Student Course Grade Teacher |
Generational Suffix | Enter the generational suffix that is part of this teacher’s name. | [S_MD_USR_X]Generational_Suffix | 3 | Class Level Membership Student Course Grade Teacher |
Maiden Last Name | Enter the teacher’s maiden name. | [S_MD_USR_X]Maiden_Name | 25 | Class Level Membership Student Course Grade Teacher |
Hispanic or Latino? | Click Yes if the staff member’s ethnicity is Hispanic or Latino. Click No if the staff member’s ethnicity is not Hispanic or Latino. This field value is extracted if you are not using the Federal Ethnicity and Race codes. | [S_MD_USR_X]Hispan_Lat_TF | 1 | Class Level Membership Student Course Grade Teacher |
Historic Ethnicity Value | The original ethnicity value assigned to the staff member displays in this field. | [Users]Ethnicity | 1 | Class Level Membership |
American Indian or Alaska Native | Select this check box if the staff member’s race is American Indian or Alaska Native. | [S_MD_USR_X]Race_Amer_Ind_TF | 1 | Class Level Membership Student Course Grade Teacher |
Asian | Select this check box if the staff member’s race is Asian. | [S_MD_USR_X]Race_Asian_TF | 1 | Class Level Membership Student Course Grade Teacher |
Black or African American | Select this check box if the staff member’s race is Black. | [S_MD_USR_X]Race_Black_TF | 1 | Class Level Membership Student Course Grade Teacher |
Native Hawaiian or Other Pacific Islander | Select this check box if the staff member’s race is Native Hawaiian or Other Pacific Islander. | [S_MD_USR_X]Race_Hawaiian_TF | 1 | Class Level Membership Student Course Grade Teacher |
White | Select this check box if the staff member’s race is White. | [S_MD_USR_X]Race_White_TF | 1 | Class Level Membership Student Course Grade Teacher |