School Setup

Data Element

Additional Information

[Table] Field Name

Length

Used in these Reports

Defining Attendance Conversions

School Management > Attendance > Attendance Conversions > [New/Edit]

Attendance Conversions

Define attendance conversions.

For more information, see PowerSchool Help.

[Attendance_Conversions]

N/A

Student Attendance —Early, EOY, and Summer

Defining Attendance Conversion Items

Attendance Conversion Items

School Management > Attendance > Attendance Conversion > New/Edit

Attendance Conversion Items

Define attendance conversion items for each attendance conversion.

For more information, see PowerSchool Help.

[Attendance_Conversion_Items]

N/A

Student Attendance —Early, EOY, and Summer

Defining Attendance Tracking and Notification

Setting Up Attendance Mode

School Management > Attendance >Attendance Tracking Modes > Edit/New

Attendance Mode Value

Choose the attendance mode used as the default for your school:

• (MPTD) Meeting Period to Day

• (MPPTD) Meeting Percent Period To Day

• (MTTD) Meeting Time to Day

• (MPTTD) Meeting Percent Time To Day

• (DCTD) Daily Code to Day

• (DTTD) Daily Time to Day

• (DPTTD) Daily Percent Time To Day

• (ITVL) Interval

[Gen]Value=MPTD, MTTD, DCTD, or DTTD

[Gen]Name=UEAT_Mode

[Gen]Cat=Unexcused

N/A

Refresh Attendance Tracking Data

EOY Attendance Extract

Setting Up Unexcused Tracking

School Management > Attendance > Unexcused Tracking Categories > Edit/New

Tracking Category

The page displays Unexcused to indicate that the attendance code category selected will be used to track unexcused absences. This must be set up for use with the EOY Attendance Extract.

N/A

N/A

Refresh Attendance Tracking Data

EOY Attendance Extract

Attendance Category

Choose the attendance code category dedicated to tracking unexcused absences from the pop-up menu.

Attendance code categories can only be used once, so the pop-up menu displays all attendance code categories set up for your school, except for those already associated with an unexcused reporting category.

[Gen]Value

[Gen]Name=UEAT_Category

[Gen]Cat=Unexcused

N/A

Refresh Attendance Tracking Data

Status

Select the radio button for:

• Absent – Indicates that this unexcused tracking category is used to track absences.

[Gen]Value2=Absent

[Gen]Name=UEAT_Category

[Gen]Cat=Unexcused

N/A

Refresh Attendance Tracking Data

Defining Bell Schedules

Bell Schedules

Bell Schedules

Define bell schedules.

For more information, see PowerSchool Help.

[Bell_Schedule]

N/A

Student Attendance —Early, EOY, and Summer

Defining Attendance Codes

Attendance Codes

Attendance Codes

Define attendance codes.

For more information, see PowerSchool Help.

[Gen]Cat=att

1

Student Attendance —Early, EOY, and Summer

Defining Courses

Courses

Courses > [select course] > Edit/Add Course

Exclude From State Reporting

Select Yes to exclude this course from the state reports. The default is No. If excluded, all sections of this course will be excluded.

[S_MD_CRS_X]State_ExcludeFromReporting

1

Exclude from Course Grade Report

Select Yes to exclude this course from the course grade report. The default is No. If excluded, all sections of this course will be excluded.

[S_MD_CRS_X]ExcludeFromCourseGradeReport

1

Subject Code

Select the course subject code.

[S_MD_CRS_X]Subject_Code

4

Grade Level

Select the course grade level.

[S_MD_CRS_X]State_Grade_Level

2

Time of Year

If time of year is selected, the selected value will extract for all sections of this course, unless overridden at the section level

[S_MD_CRS_X]Time_of_Year

1

Concentrator Designation

Select Yes if this course is a Concentrator. The default is No.

• Yes = C

• No = 0

[S_MD_CRS_X]Concentrator_Designation

1

Instruction Outside of School Flag

Select Yes if this course is outside of school.

[S_MD_CRS_X]HSA_Subject_Flag

1

Outside School Number

Enter the school number if instruction at an outside school.

[S_MD_CRS_X]Outside_School_Number

4

AP/Honors Indicator

Indicate if the course is an AP or Honors course. The default is No.

• A = AP Course

• H = Honors

• Blank = No

[S_MD_CRS_X]AP_Honors_Indicator

1

International Baccalaureate (IB)

Select Yes if this is an international baccalaureate course.

[S_MD_CRS_X]Intertational_Baccalaureate

1

HSA Subject Flag

Choose the HSA Subject Flag. The default is Course Not Associated with an HSA test.

[S_MD_CRS_X]HSA_Subject_Flag

1

MSA Subject Flag

Choose the MSA Subject Flag. The default is Course Not Associated with an MSA-tested Grade or Subject.

[S_MD_CRS_X]MSA_Subject_Flag

1

Technology Education

Select if this course is technology education.

[S_MD_CRS_X]TechnologyEd

1

Advanced Technology Education

Select if this course is advanced technology education.

[S_MD_CRS_X]Advanced_TechnologyEd

1

Non-Traditional Course

Select it this is a non-traditional course. The course is a derived version of the traditional course such as a support course or pull-out program.

[S_MD_CRS_X]NonTraditional

1

Include in KRA/ELA Readiness Assessment

Select to exclude from KRA/ELA reading assessment.

[S_MD_CRS_X]Include_KRA_TF

1

MD Test Code Subject

Enter the MD Test Code Subject if applicable. If the test is selected on a course, the test applies to all sections.

[S_MD_CRS_X]Test_Code_Subject

4

MCAP Student Accommodation File

MCAP Student Classes file

HS GOV/MISA Pre ID file

HS GOV/MISA Accommodations Update

Maryland Course Catalog

Courses > [select course] > Edit Course > Maryland Course Catalog

SCED Course Codes

Select the SCED course code for the course. View Codes

[S_MD_CRS_MCC_X]sced_course_code

1

Course Level

Choose the course level.

[S_MD_CRS_MCC_XX]Course_Level

6

Grade Span

Enter the Lowest and Highest Grade for the course.

[S_MD_CRS_MCC_X]SCED_Grade_Span1

[S_MD_CRS_MCC_X]sced_grade_span2

4

LEA Course Description

Enter the LEA course description.

[S_MD_CRS_MCC_X]LEA_Course_Description

1000

Course Grade Point Average Applicability

Select if course grade point average is applicable.

[S_MD_CRS_MCC_X]course_gpa

1

Course Content Standards

Choose the course content standards. Leave blank if not applicable.

[S_MD_CRS_MCC_X]Course_Content_Standards

2

High School Course Requirement

Select if the course is a High School course requirement.

[S_MD_CRS_MCC_X]HS_Course_Req

1

K12 End of Course Requirement

Select if the course is a k12 end-of-course requirement.

[S_MD_CRS_MCC_X]K12_EndofCourse_Req

1

CTE Course Certification Description

Enter the description of the CTE course certification.

[S_MD_CRS_MCC_X]Course_Cert_Description

100

Family and Consumer Sciences Course Indicator

Select if the course is a family and consumer sciences course.

[S_MD_CRS_MCC_X]FACS_Course_Indicator

1

Technology Education Indicator

Choose the technology education indicator.

• ATE - Advanced Technology Education

• GTE - General Technology Education

• NONE - None

[S_MD_CRS_MCC_X]Technology_Ed_Indicator

4

Delivery Type

Choose the course delivery type.

[S_MD_CRS_MCC_X]Delivery_Type

4

Instructional Language

Choose the instructional language.

[S_MD_CRS_MCC_X]Inst_Language

6

National Collegiate Athletic Association Eligibility

Select if the course is National Collegiate Athletic Association eligible.

[S_MD_CRS_MCC_X]NCAA_Eligibility

1

IPED S ID for Institute of Higher Education

Enter the school code for the IPED S ID for Institute of Higher Education if applicable.

[S_MD_CRS_MCC_X]IPEDS_SchoolCode

6

Defining Course Sections

Sections

Sections > [select course] > [select section] > Edit/Add Section

Schedule

Select the periods in which this course section is offered.

[Sections]expression

1

Student Course Grade Teacher

Section Number

Enter the section number.

[Sections]Section_Number

Max 10

Student Course Grade Teacher

Grade Level

Enter the grade level of this course/section.

[Sections]Grade_Level

2

Class Level Membership

Exclude Section From State Reporting

Select Yes to exclude this section from the state reports. The default is No.

[S_MD_SEC_X]State_ExcludeFromReporting

1

Class Level Membership

Student Course Grade Teacher

Exclude from Course Grade Report

Select Yes to exclude this course from the Student Course Grade Teacher report.

[S_MD_SEC_X]ExcludeFromCourseGradeReport

1

Student Course Grade Teacher

MD Test Code Subject

Enter the MD Test Code Subject if applicable. If the test is selected on a section, the test applies only to that section.

[S_MD_SEC_X]Test_Code_Subject

4

MCAP Student Accommodation File

MCAP Student Classes file

HS GOV/MISA Pre ID file

HS GOV/MISA Accommodations Update

Include in KRA/ELA Readiness Reports

Check the box to include this section in the KRA reports.

If the Course check box is already selected, there is no need to check the box in the section(s).

[S_MD_SEC_X]Include_KRA_TF

1

Kindergarten Readiness Assessment

Long Term Substitute

Enter Y if a course is currently being taught by a long-term substitute.

According to the Maryland State Department of Education guidelines, a long-term substitute is a substitute teacher who is assigned to a class for more than four weeks. At this point the long-term substitute becomes the teacher of record.

[S_MD_SEC_X]Long_Term_ Substitute

9

Class Level Membership

Long Term Sub Social Security Number

Type the social security number for the long-term substitute.

[S_MD_SEC_X]Long_Term_Substitute_SSN

9

Class Level Membership

Time of Year

Select the time of year when this course section is offered. Leave this field blank to use the Time of Year value entered for the course on the Edit Course page.

[S_MD_SEC_X]Time_Of_Year

1

Class Level Membership

Instruction Outside of School Flag

Select Yes if this course is taught outside of the school. The default is No.

[S_MD_SEC_X]Outside_Of_School

1

Student Course Grade Teacher

School Number

If Instruction Outside of School (above) is Yes, enter the Enter the valid 4-digit MSDE school number of the school where the student(s) receive instruction.

[S_MD_SEC_X]School_Number

4

CTE Enrollment Extract

Student Course Grade Teacher

AP/Honors Indicator

Select A if this course is an AP course or H if this course is an Honors course. The default is No, indicating the course is a standard course.

[S_MD_SEC_X]AP_Honors_Indicator

1

Student Course Grade Teacher

International Baccalaureate (IB)

Select Yes if this course is an International Baccalaureate course. The default is No.

[S_MD_SEC_X]International_Baccalaureate

1

Student Course Grade Teacher

HSA Subject Flag

The HSA Pre-Requisite Flag has been repurposed as the HAS Subject Flag. Select one of the following values:

• A = Algebra

• B = Biology

• E = English

• N = Course not associated with an HSA test

[S_MD_SEC_X]HSA_Subject_Flag

1

Student Course Grade Teacher

MSA Subject Flag

The HSA Pre-Requisite Flag has been repurposed as the HAS Subject Flag. Select one of the following values:

• A = Algebra

• B = Biology

• E = English

• N = Course not associated with an HSA test

• 1 = Reading and Math (RM)

• 2 = Reading and Science (RS)

• 3 = Math and Science (MS)

• 4 = Reading, Math and Science (RMS)

[SS_MD_SEC_X]HSA_Subject_Flag

1

Student Course Grade Teacher

Multiple Teacher Course Flag

Select Yes if this course is taught by multiple teachers. The default is No.

[S_MD_SEC_X]Multiple_Teacher_Flag

1

Student Course Grade Teacher

Secondary Teacher

If the Multiple Teacher Course Flag equals Yes, select the secondary teacher that teaches this course from the list.

[S_MD_SEC_X]Secondary_Teacher_ID

N/A

Student Course Grade Teacher

Tertiary Teacher

If the Multiple Teacher Course Flag equals Yes, select the secondary teacher that teaches this course from the list, if applicable to this course.

[S_MD_SEC_X]Tertiary_Teacher_ID

N/A

Student Course Grade Teacher