School Setup
Contents
Introduction
The following data elements are required for school setup. The first two pages of navigation are removed for brevity:
Start Page > School Setup.
- On the Start Page, click the School link. The school list appears.
- Choose a school from the pop-up menu. The school start page appears.
- Click School. The School Setup page appears.
Note: For more information on code values, see the Appendix.
Data Element | Additional Information | [Table] Field Name | Length | Used in these Reports |
Defining Attendance Conversions | ||||
Attendance Conversions | Define attendance conversions. For more information, see PowerSchool Help. | [Attendance_Conversions] | N/A | Student Attendance —Early, EOY, and Summer |
Defining Attendance Conversion ItemsAttendance Conversion Items | ||||
Attendance Conversion Items | Define attendance conversion items for each attendance conversion. For more information, see PowerSchool Help. | [Attendance_Conversion_Items] | N/A | Student Attendance —Early, EOY, and Summer |
Defining Attendance Tracking and Notification | ||||
Setting Up Attendance Mode | ||||
Attendance Mode Value | Choose the attendance mode used as the default for your school:
| [Gen]Value=MPTD, MTTD, DCTD, or DTTD [Gen]Name=UEAT_Mode [Gen]Cat=Unexcused | N/A | Refresh Attendance Tracking Data EOY Attendance Extract |
Setting Up Unexcused Tracking | ||||
Tracking Category | The page displays Unexcused to indicate that the attendance code category selected will be used to track unexcused absences. This must be set up for use with the EOY Attendance Extract. | N/A | N/A | Refresh Attendance Tracking Data EOY Attendance Extract |
Attendance Category | Choose the attendance code category dedicated to tracking unexcused absences from the pop-up menu. Attendance code categories can only be used once, so the pop-up menu displays all attendance code categories set up for your school, except for those already associated with an unexcused reporting category. | [Gen]Value [Gen]Name=UEAT_Category [Gen]Cat=Unexcused | N/A | Refresh Attendance Tracking Data |
Status | Select the radio button for:
| [Gen]Value2=Absent [Gen]Name=UEAT_Category [Gen]Cat=Unexcused | N/A | Refresh Attendance Tracking Data |
Defining Bell Schedules | ||||
Bell Schedules | Define bell schedules. For more information, see PowerSchool Help. | [Bell_Schedule] | N/A | Student Attendance —Early, EOY, and Summer |
Defining Attendance Codes | ||||
Attendance Codes | Define attendance codes. For more information, see PowerSchool Help. | [Gen]Cat=att | 1 | Student Attendance —Early, EOY, and Summer |
Defining CoursesCourses > [select course] > Edit/Add Course | ||||
Exclude From State Reporting | Select Yes to exclude this course from the state reports. The default is No. If excluded, all sections of this course will be excluded. | [S_MD_CRS_X]State_ExcludeFromReporting | 1 | |
Exclude from Course Grade Report | Select Yes to exclude this course from the course grade report. The default is No. If excluded, all sections of this course will be excluded. | [S_MD_CRS_X]ExcludeFromCourseGradeReport | 1 | |
Subject Code | Select the course subject code. | [S_MD_CRS_X]Subject_Code | 4 | |
Grade Level | Select the course grade level. | [S_MD_CRS_X]State_Grade_Level | 2 | |
Time of Year | If time of year is selected, the selected value will extract for all sections of this course, unless overridden at the section level | [S_MD_CRS_X]Time_of_Year | 1 | |
Concentrator Designation | Select Yes if this course is a Concentrator. The default is No.
| [S_MD_CRS_X]Concentrator_Designation | 1 | |
Instruction Outside of School Flag | Select Yes if this course is outside of school. | [S_MD_CRS_X]HSA_Subject_Flag | 1 | |
Outside School Number | Enter the school number if instruction at an outside school. | [S_MD_CRS_X]Outside_School_Number | 4 | |
AP/Honors Indicator | Indicate if the course is an AP or Honors course. The default is No.
| [S_MD_CRS_X]AP_Honors_Indicator | 1 | |
International Baccalaureate (IB) | Select Yes if this is an international baccalaureate course. | [S_MD_CRS_X]Intertational_Baccalaureate | 1 | |
HSA Subject Flag | Choose the HSA Subject Flag. The default is Course Not Associated with an HSA test. | [S_MD_CRS_X]HSA_Subject_Flag | 1 | |
MSA Subject Flag | Choose the MSA Subject Flag. The default is Course Not Associated with an MSA-tested Grade or Subject. | [S_MD_CRS_X]MSA_Subject_Flag | 1 | |
Technology Education | Select if this course is technology education. | [S_MD_CRS_X]TechnologyEd | 1 | |
Advanced Technology Education | Select if this course is advanced technology education. | [S_MD_CRS_X]Advanced_TechnologyEd | 1 | |
Non-Traditional Course | Select it this is a non-traditional course. The course is a derived version of the traditional course such as a support course or pull-out program. | [S_MD_CRS_X]NonTraditional | 1 | |
Include in KRA/ELA Readiness Assessment | Select to exclude from KRA/ELA reading assessment. | [S_MD_CRS_X]Include_KRA_TF | 1 | |
MD Test Code Subject | Enter the MD Test Code Subject if applicable. If the test is selected on a course, the test applies to all sections. | [S_MD_CRS_X]Test_Code_Subject | 4 | MCAP Student Accommodation File MCAP Student Classes file HS GOV/MISA Pre ID file HS GOV/MISA Accommodations Update |
Maryland Course Catalog | ||||
SCED Course Codes | Select the SCED course code for the course. View Codes | [S_MD_CRS_MCC_X]sced_course_code | 1 | |
Course Level | Choose the course level. | [S_MD_CRS_MCC_XX]Course_Level | 6 | |
Grade Span | Enter the Lowest and Highest Grade for the course. | [S_MD_CRS_MCC_X]SCED_Grade_Span1 [S_MD_CRS_MCC_X]sced_grade_span2 | 4 | |
LEA Course Description | Enter the LEA course description. | [S_MD_CRS_MCC_X]LEA_Course_Description | 1000 | |
Course Grade Point Average Applicability | Select if course grade point average is applicable. | [S_MD_CRS_MCC_X]course_gpa | 1 | |
Course Content Standards | Choose the course content standards. Leave blank if not applicable. | [S_MD_CRS_MCC_X]Course_Content_Standards | 2 | |
High School Course Requirement | Select if the course is a High School course requirement. | [S_MD_CRS_MCC_X]HS_Course_Req | 1 | |
K12 End of Course Requirement | Select if the course is a k12 end-of-course requirement. | [S_MD_CRS_MCC_X]K12_EndofCourse_Req | 1 | |
CTE Course Certification Description | Enter the description of the CTE course certification. | [S_MD_CRS_MCC_X]Course_Cert_Description | 100 | |
Family and Consumer Sciences Course Indicator | Select if the course is a family and consumer sciences course. | [S_MD_CRS_MCC_X]FACS_Course_Indicator | 1 | |
Technology Education Indicator | Choose the technology education indicator.
| [S_MD_CRS_MCC_X]Technology_Ed_Indicator | 4 | |
Delivery Type | Choose the course delivery type. | [S_MD_CRS_MCC_X]Delivery_Type | 4 | |
Instructional Language | Choose the instructional language. | [S_MD_CRS_MCC_X]Inst_Language | 6 | |
National Collegiate Athletic Association Eligibility | Select if the course is National Collegiate Athletic Association eligible. | [S_MD_CRS_MCC_X]NCAA_Eligibility | 1 | |
IPED S ID for Institute of Higher Education | Enter the school code for the IPED S ID for Institute of Higher Education if applicable. | [S_MD_CRS_MCC_X]IPEDS_SchoolCode | 6 | |
Defining Course SectionsSections > [select course] > [select section] > Edit/Add Section | ||||
Schedule | Select the periods in which this course section is offered. | [Sections]expression | 1 | Student Course Grade Teacher |
Section Number | Enter the section number. | [Sections]Section_Number | Max 10 | Student Course Grade Teacher |
Grade Level | Enter the grade level of this course/section. | [Sections]Grade_Level | 2 | Class Level Membership |
Exclude Section From State Reporting | Select Yes to exclude this section from the state reports. The default is No. | [S_MD_SEC_X]State_ExcludeFromReporting | 1 | Class Level Membership Student Course Grade Teacher |
Exclude from Course Grade Report | Select Yes to exclude this course from the Student Course Grade Teacher report. | [S_MD_SEC_X]ExcludeFromCourseGradeReport | 1 | Student Course Grade Teacher |
MD Test Code Subject | Enter the MD Test Code Subject if applicable. If the test is selected on a section, the test applies only to that section. | [S_MD_SEC_X]Test_Code_Subject | 4 | MCAP Student Accommodation File MCAP Student Classes file HS GOV/MISA Pre ID file HS GOV/MISA Accommodations Update |
Include in KRA/ELA Readiness Reports | Check the box to include this section in the KRA reports. If the Course check box is already selected, there is no need to check the box in the section(s). | [S_MD_SEC_X]Include_KRA_TF | 1 | Kindergarten Readiness Assessment |
Long Term Substitute | Enter Y if a course is currently being taught by a long-term substitute. According to the Maryland State Department of Education guidelines, a long-term substitute is a substitute teacher who is assigned to a class for more than four weeks. At this point the long-term substitute becomes the teacher of record. | [S_MD_SEC_X]Long_Term_ Substitute | 9 | Class Level Membership |
Long Term Sub Social Security Number | Type the social security number for the long-term substitute. | [S_MD_SEC_X]Long_Term_Substitute_SSN | 9 | Class Level Membership |
Time of Year | Select the time of year when this course section is offered. Leave this field blank to use the Time of Year value entered for the course on the Edit Course page. | [S_MD_SEC_X]Time_Of_Year | 1 | Class Level Membership |
Instruction Outside of School Flag | Select Yes if this course is taught outside of the school. The default is No. | [S_MD_SEC_X]Outside_Of_School | 1 | Student Course Grade Teacher |
School Number | If Instruction Outside of School (above) is Yes, enter the Enter the valid 4-digit MSDE school number of the school where the student(s) receive instruction. | [S_MD_SEC_X]School_Number | 4 | CTE Enrollment Extract Student Course Grade Teacher |
AP/Honors Indicator | Select A if this course is an AP course or H if this course is an Honors course. The default is No, indicating the course is a standard course. | [S_MD_SEC_X]AP_Honors_Indicator | 1 | Student Course Grade Teacher |
International Baccalaureate (IB) | Select Yes if this course is an International Baccalaureate course. The default is No. | [S_MD_SEC_X]International_Baccalaureate | 1 | Student Course Grade Teacher |
HSA Subject Flag | The HSA Pre-Requisite Flag has been repurposed as the HAS Subject Flag. Select one of the following values:
| [S_MD_SEC_X]HSA_Subject_Flag | 1 | Student Course Grade Teacher |
MSA Subject Flag | The HSA Pre-Requisite Flag has been repurposed as the HAS Subject Flag. Select one of the following values:
| [SS_MD_SEC_X]HSA_Subject_Flag | 1 | Student Course Grade Teacher |
Multiple Teacher Course Flag | Select Yes if this course is taught by multiple teachers. The default is No. | [S_MD_SEC_X]Multiple_Teacher_Flag | 1 | Student Course Grade Teacher |
Secondary Teacher | If the Multiple Teacher Course Flag equals Yes, select the secondary teacher that teaches this course from the list. | [S_MD_SEC_X]Secondary_Teacher_ID | N/A | Student Course Grade Teacher |
Tertiary Teacher | If the Multiple Teacher Course Flag equals Yes, select the secondary teacher that teaches this course from the list, if applicable to this course. | [S_MD_SEC_X]Tertiary_Teacher_ID | N/A | Student Course Grade Teacher |