School Setup

Contents

Introduction

The following data elements are required for school setup. The first two pages of navigation are removed for brevity:

Start Page > School Setup.

On the Start Page, click the School link. The school list appears.
Choose a school from the pop-up menu. The school start page appears.
Click School. The School Setup page appears.

Note: For more information on code values, see the Appendix.

Data Element	Additional Information	[Table] Field Name	Length	Used in these Reports
Defining Attendance Conversions Attendance Conversions > [New/Edit] > Attendance Conversion
Attendance Conversions	Define attendance conversions. For more information, see PowerSchool Help.	[Attendance_Conversions]	N/A	Student Attendance —Early, EOY, and Summer
Defining Attendance Conversion Items Attendance Conversion Items
Attendance Conversion Items	Define attendance conversion items for each attendance conversion. For more information, see PowerSchool Help.	[Attendance_Conversion_Items]	N/A	Student Attendance —Early, EOY, and Summer
Defining Attendance Tracking and Notification
Setting Up Attendance Mode Attendance Tracking and Notification > Attendance Mode Setup > Edit/New
Attendance Mode Value	Choose the attendance mode used as the default for your school: (MPTD) Meeting Period to Day (MTTD) Meeting Time to Day (DCTD) Daily Code to Day (DTTD) Daily Time to Day	[Gen]Value=MPTD, MTTD, DCTD, or DTTD [Gen]Name=UEAT_Mode [Gen]Cat=Unexcused	N/A	Refresh Attendance Tracking Data EOY Attendance Extract
Setting Up Unexcused Tracking Attendance Tracking and Notification > Unexcused Tracking Setup > Edit/New
Tracking Category	The page displays Unexcused to indicate that the attendance code category selected will be used to track unexcused absences. This must be set up for use with the EOY Attendance Extract.	N/A	N/A	Refresh Attendance Tracking Data EOY Attendance Extract
Attendance Category	Choose the attendance code category dedicated to tracking unexcused absences from the pop-up menu. Attendance code categories can only be used once, so the pop-up menu displays all attendance code categories set up for your school, except for those already associated with an unexcused reporting category.	[Gen]Value [Gen]Name=UEAT_Category [Gen]Cat=Unexcused	N/A	Refresh Attendance Tracking Data
Status	Select the radio button for: Absent – Indicates that this unexcused tracking category is used to track absences.	[Gen]Value2=Absent [Gen]Name=UEAT_Category [Gen]Cat=Unexcused	N/A	Refresh Attendance Tracking Data
Defining Bell Schedules Bell Schedules
Bell Schedules	Define bell schedules. For more information, see PowerSchool Help.	[Bell_Schedule]	N/A	Student Attendance —Early, EOY, and Summer
Defining Attendance Codes Attendance Codes
Attendance Codes	Define attendance codes. For more information, see PowerSchool Help.	[Gen]Cat=att	1	Student Attendance —Early, EOY, and Summer
Defining Courses Courses Courses > [select course] > Edit/Add Course
Exclude From State Reporting	Select Yes to exclude this course from the state reports. The default is No. If excluded, all sections of this course will be excluded.	[S_MD_CRS_X]State_ExcludeFromReporting	1
Exclude from Course Grade Report	Select Yes to exclude this course from the course grade report. The default is No. If excluded, all sections of this course will be excluded.	[S_MD_CRS_X]ExcludeFromCourseGradeReport	1
Subject Code	Select the course subject code.	[S_MD_CRS_X]Subject_Code	4
Grade Level	Select the course grade level.	[S_MD_CRS_X]State_Grade_Level	2
Time of Year	If time of year is selected, the selected value will extract for all sections of this course, unless overridden at the section level	[S_MD_CRS_X]Time_of_Year	1
Concentrator Designation	Select Yes if this course is a Concentrator. The default is No. Yes = C No = 0	[S_MD_CRS_X]Concentrator_Designation	1
Instruction Outside of School Flag	Select Yes if this course is outside of school.	[S_MD_CRS_X]HSA_Subject_Flag	1
Outside School Number	Enter the school number if instruction at an outside school.	[S_MD_CRS_X]Outside_School_Number	4
AP/Honors Indicator	Indicate if the course is an AP or Honors course. The default is No. A = AP Course H = Honors Blank = No	[S_MD_CRS_X]AP_Honors_Indicator	1
International Baccalaureate (IB)	Select Yes if this is an international baccalaureate course.	[S_MD_CRS_X]Intertational_Baccalaureate	1
HSA Subject Flag	Choose the HSA Subject Flag. The default is Course Not Associated with an HSA test.	[S_MD_CRS_X]HSA_Subject_Flag	1
MSA Subject Flag	Choose the MSA Subject Flag. The default is Course Not Associated with an MSA-tested Grade or Subject.	[S_MD_CRS_X]MSA_Subject_Flag	1
Technology Education	Select if this course is technology education.	[S_MD_CRS_X]TechnologyEd	1
Advanced Technology Education	Select if this course is advanced technology education.	[S_MD_CRS_X]Advanced_TechnologyEd	1
Non-Traditional Course	Select it this is a non-traditional course. The course is a derived version of the traditional course such as a support course or pull-out program.	[S_MD_CRS_X]NonTraditional	1
Include in KRA/ELA Readiness Assessment	Select to exclude from KRA/ELA reading assessment.	[S_MD_CRS_X]Include_KRA_TF	1
MD Test Code Subject	Enter the MD Test Code Subject if applicable. If the test is selected on a course, the test applies to all sections.	[S_MD_CRS_X]Test_Code_Subject	4	MCAP Student Accommodation File MCAP Student Classes file HS GOV/MISA Pre ID file HS GOV/MISA Accommodations Update
Maryland Course Catalog Courses > [select course] > Edit Course > Maryland Course Catalog
SCED Course Codes	Select the SCED course code for the course. View Codes	[S_MD_CRS_MCC_X]sced_course_code	1
Course Level	Choose the course level.	[S_MD_CRS_MCC_XX]Course_Level	6
Grade Span	Enter the Lowest and Highest Grade for the course.	[S_MD_CRS_MCC_X]SCED_Grade_Span1 [S_MD_CRS_MCC_X]sced_grade_span2	4
LEA Course Description	Enter the LEA course description.	[S_MD_CRS_MCC_X]LEA_Course_Description	1000
Course Grade Point Average Applicability	Select if course grade point average is applicable.	[S_MD_CRS_MCC_X]course_gpa	1
Course Content Standards	Choose the course content standards. Leave blank if not applicable.	[S_MD_CRS_MCC_X]Course_Content_Standards	2
High School Course Requirement	Select if the course is a High School course requirement.	[S_MD_CRS_MCC_X]HS_Course_Req	1
K12 End of Course Requirement	Select if the course is a k12 end-of-course requirement.	[S_MD_CRS_MCC_X]K12_EndofCourse_Req	1
CTE Course Certification Description	Enter the description of the CTE course certification.	[S_MD_CRS_MCC_X]Course_Cert_Description	100
Family and Consumer Sciences Course Indicator	Select if the course is a family and consumer sciences course.	[S_MD_CRS_MCC_X]FACS_Course_Indicator	1
Technology Education Indicator	Choose the technology education indicator. ATE - Advanced Technology Education GTE - General Technology Education NONE - None	[S_MD_CRS_MCC_X]Technology_Ed_Indicator	4
Delivery Type	Choose the course delivery type.	[S_MD_CRS_MCC_X]Delivery_Type	4
Instructional Language	Choose the instructional language.	[S_MD_CRS_MCC_X]Inst_Language	6
National Collegiate Athletic Association Eligibility	Select if the course is National Collegiate Athletic Association eligible.	[S_MD_CRS_MCC_X]NCAA_Eligibility	1
IPED S ID for Institute of Higher Education	Enter the school code for the IPED S ID for Institute of Higher Education if applicable.	[S_MD_CRS_MCC_X]IPEDS_SchoolCode	6
Defining Course Sections Sections Sections > [select course] > [select section] > Edit/Add Section
Schedule	Select the periods in which this course section is offered.	[Sections]expression	1	Student Course Grade Teacher
Section Number	Enter the section number.	[Sections]Section_Number	Max 10	Student Course Grade Teacher
Grade Level	Enter the grade level of this course/section.	[Sections]Grade_Level	2	Class Level Membership
Exclude Section From State Reporting	Select Yes to exclude this section from the state reports. The default is No.	[S_MD_SEC_X]State_ExcludeFromReporting	1	Class Level Membership Student Course Grade Teacher
Exclude from Course Grade Report	Select Yes to exclude this course from the Student Course Grade Teacher report.	[S_MD_SEC_X]ExcludeFromCourseGradeReport	1	Student Course Grade Teacher
MD Test Code Subject	Enter the MD Test Code Subject if applicable. If the test is selected on a section, the test applies only to that section.	[S_MD_SEC_X]Test_Code_Subject	4	MCAP Student Accommodation File MCAP Student Classes file HS GOV/MISA Pre ID file HS GOV/MISA Accommodations Update
Include in KRA/ELA Readiness Reports	Check the box to include this section in the KRA reports. If the Course check box is already selected, there is no need to check the box in the section(s).	[S_MD_SEC_X]Include_KRA_TF	1	Kindergarten Readiness Assessment
Long Term Substitute	Enter Y if a course is currently being taught by a long-term substitute. According to the Maryland State Department of Education guidelines, a long-term substitute is a substitute teacher who is assigned to a class for more than four weeks. At this point the long-term substitute becomes the teacher of record.	[S_MD_SEC_X]Long_Term_ Substitute	9	Class Level Membership
Long Term Sub Social Security Number	Type the social security number for the long-term substitute.	[S_MD_SEC_X]Long_Term_Substitute_SSN	9	Class Level Membership
Time of Year	Select the time of year when this course section is offered. Leave this field blank to use the Time of Year value entered for the course on the Edit Course page.	[S_MD_SEC_X]Time_Of_Year	1	Class Level Membership
Instruction Outside of School Flag	Select Yes if this course is taught outside of the school. The default is No.	[S_MD_SEC_X]Outside_Of_School	1	Student Course Grade Teacher
School Number	If Instruction Outside of School (above) is Yes, enter the Enter the valid 4-digit MSDE school number of the school where the student(s) receive instruction.	[S_MD_SEC_X]School_Number	4	CTE Enrollment Extract Student Course Grade Teacher
AP/Honors Indicator	Select A if this course is an AP course or H if this course is an Honors course. The default is No, indicating the course is a standard course.	[S_MD_SEC_X]AP_Honors_Indicator	1	Student Course Grade Teacher
International Baccalaureate (IB)	Select Yes if this course is an International Baccalaureate course. The default is No.	[S_MD_SEC_X]International_Baccalaureate	1	Student Course Grade Teacher
HSA Subject Flag	The HSA Pre-Requisite Flag has been repurposed as the HAS Subject Flag. Select one of the following values: A = Algebra B = Biology E = English N = Course not associated with an HSA test	[S_MD_SEC_X]HSA_Subject_Flag	1	Student Course Grade Teacher
MSA Subject Flag	The HSA Pre-Requisite Flag has been repurposed as the HAS Subject Flag. Select one of the following values: A = Algebra B = Biology E = English N = Course not associated with an HSA test 1 = Reading and Math (RM) 2 = Reading and Science (RS) 3 = Math and Science (MS) 4 = Reading, Math and Science (RMS)	[SS_MD_SEC_X]HSA_Subject_Flag	1	Student Course Grade Teacher
Multiple Teacher Course Flag	Select Yes if this course is taught by multiple teachers. The default is No.	[S_MD_SEC_X]Multiple_Teacher_Flag	1	Student Course Grade Teacher
Secondary Teacher	If the Multiple Teacher Course Flag equals Yes, select the secondary teacher that teaches this course from the list.	[S_MD_SEC_X]Secondary_Teacher_ID	N/A	Student Course Grade Teacher
Tertiary Teacher	If the Multiple Teacher Course Flag equals Yes, select the secondary teacher that teaches this course from the list, if applicable to this course.	[S_MD_SEC_X]Tertiary_Teacher_ID	N/A	Student Course Grade Teacher

Back to Top

Introduction

Defining Attendance Conversions

Defining Attendance Conversion Items

Attendance Conversion Items

Defining Attendance Tracking and Notification

Setting Up Attendance Mode

Setting Up Unexcused Tracking

Defining Bell Schedules

Defining Attendance Codes

Defining Courses

Maryland Course Catalog

Defining Course Sections