Student Setup

Data Element

Additional Information

[Table] Field Name

Length

Used in these Reports

Entering General Demographics

Demographics

Name (last, first MI)

Enter the student’s name.

Format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

MB Student Demographics

MB Student Enrolment

MB Student Course Registrations

MB Student Marks

Legal Name (Last, First Middle Suffix)

This field overrides student name on state reports. This field is only required if legal name does not match preferred name.

If the student's legal name matches the student's preferred name, click Copy to populate the legal name fields. If the student's legal name does not match the student's preferred name, enter the student's legal name.

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffix

100

100

100

10

Address

Enter the student’s address.

[Students]Street

[Students]City

[Students]State

[Students]Zip

MB Student Demographics

MB Student Enrolment

Home Phone

Enter the student’s home phone number.

[Students]Home_Phone

MB Student Demographics

MB Student Enrolment

Birth Date

Enter the student’s date of birth.

[Students]DOB

MB Student Demographics

MB Student Enrolment

MB Student Course Registrations

MB Student Marks

Ethnicity

Choose the student’s ethnicity from the pop-up menu.

[Students]Ethnicity

Not Required

Gender

Choose either female or male from the pop-up menu.

Database Values:

• F = Female

• M = Male

[Students]Gender

1

MB Student Enrolment

MB TTP Activities

MB BEF K-8 Classroom

Legal Gender

Choose either female or male from the drop-down list.

Valid values:

• F = Female

• M = Male

Used by the listed reports and If unavailable, the Gender field will be used.

Students.StudentCoreFields.PSCore_Legal_Gender

1

MB Student Course Registrations:
MB Student Marks
MB Student Demographics
MB Student Enrolment

SSN

Enter the student’s social security number.

[Students]SSN

Not Required

Student Number

Enter the locally assigned student number.

[Students]Student_Number

MB Student Enrolment

Modifying Student Information

Modify Information

Part-Time Student Indicator

Select the checkbox to indicate that the student is part-time.

[Students]Parttimestudent

Not Required

District Entry Date

Enter the student’s district entry date.

[Students]DistrictEntryDate

Not Required

District Entry Grade Level

Enter the student’s district entry grade level.

[Students]DistrictEntryGradeLevel

Not Required

School Entry Date

Enter the student’s school entry date.

[Students]SchoolEntryDate

Not Required

School Entry Grade Level

Enter the student’s school entry grade level.

[Students]SchoolEntryGradeLevel

Not Required

Other Information

Homeless Code

Enter the homeless code.

[Students]Homeless_Code

Not Required

Date of Entry into USA

Enter the student’s date of entry into USA.

[Students]DateOfEntryIntoUSA

Not Required

Primary Language Code

Enter the primary language code.

[Students]PrimaryLanguage

Not Required

Secondary Language Code

Enter the secondary language code.

[Students]SecondaryLanguage

Not Required

Entering Parent/Guardian Contacts

Parents/Guardian

Mother’s Name

Enter the mother’s name.

Format: LastName, FirstName MiddleName

[Students]Mother

60

MB Student Demographics

Daytime Phone

Enter mother’s daytime phone number.

[Students]motherdayphone

MB Student Demographics

Father’s Name

Enter the father’s name.

Format: LastName, FirstName MiddleName

[Students]Father

60

MB Student Demographics

Daytime Phone

Enter father’s daytime phone number

[Students]fatherdayphone

MB Student Demographics

Guardian’s Name

Enter the guardian’s name.

[Students]Guardian_Ln

[Students]Guardian_Fn

[Students]Guardian_Mn

Not Required

Entering Provincial Information

State/Province – MB

Student MET Number

Enter the Student MET Number

[Students]State_StudentNumber

9

MB Student Demographics

MB Student Enrolment

MB Student Course Registrations

MB Student Marks

Previous Surname

Enter the Student Previous Surname

[S_MB_STU_X]PreviousSurname

25

MB Student Enrolment

Enrolment Code (Public Schools) (NO LONGER USED)

Select the appropriate value.

Note: This field is no longer used by any reports. The Students Entry Code is used instead.

[S_MB_STU_X]EnrolmentCode

3

No Longer used by any reports

Aboriginal Cultural Group

Select the appropriate Student Aboriginal Cultural Group

See Aboriginal Cultural Group for valid values.

[S_MB_STU_X]AboriginalID1

3

MB Student Enrolment

Aboriginal Cultural-Linguistic Identity 1

Select an appropriate Student Aboriginal Cultural-Linguistic Identity

See Aboriginal Cultural-Linguistic Identity  for valid values.

[S_MB_STU_X]AboriginalID2

3

MB Student Enrolment

Aboriginal Cultural-Linguistic Identity 2

Select an appropriate Student Aboriginal Cultural-Linguistic Identity.

See Aboriginal Cultural-Linguistic Identity for valid values.

[S_MB_STU_X]AboriginalID3

3

MB Student Enrolment

Aboriginal Other Description

Enter the Student Aboriginal Other Description

[S_MB_STU_X]AboriginalOtherDesc

25

MB Student Enrolment

Resident Division

Select the number assigned by the Department of the public division for the area in which the student’s parent or guardian resides.

See Resident Division Codes for valid values.

[S_MB_STU_X]ResidentDivision

4

MB Student Enrolment

Student Program 1

Select the Student Program 1. A Student is allowed one program from the ESL group. A student is allowed up to 2 more programs (1 program per group).

See Student Program Languages  for valid values.

[S_MB_STU_X]StudentProgram1

3

MB Student Enrolment, MB Elementary Report Card (1-6), MB Elementary Report Card (7-8)

Student Program 2

Select the Student Program 2. A Student is allowed one program from the ESL group. A student is allowed up to 2 more programs (1 program per group).

See Student Program Languages  for valid values.

[S_MB_STU_X]StudentProgram2

3

MB Student Enrolment, MB Elementary Report Card (1-6), MB Elementary Report Card (7-8)

Student Program 3

Select the Student Program 3. A Student is allowed one program from the ESL group. A student is allowed up to 2 more programs (1 program per group).

See Student Program Languages  for valid values.

[S_MB_STU_X]StudentProgram3

3

MB Student Enrolment, MB Elementary Report Card (1-6), MB Elementary Report Card (7-8)

Student Program 4

Select the Student Program 4. A Student is allowed one program from the ESL group. A student is allowed up to 2 more programs (1 program per group).

See Student Program Languages for valid values.

[S_MB_STU_X]StudentProgram4

3

MB Student Enrolment, MB Elementary Report Card (1-6), MB Elementary Report Card (7-8)

Transportation

Enter the Transportation

See Student Transportation for valid values.

[S_MB_STU_X]Transportation

3

MB Student Enrolment

Special Needs

Choose the student special needs degree if applicable

Database Values:

• II = Level II

• III = Level III

[S_MB_STU_X]SpecialNeeds

3

MB Student Enrolment

MB Student Demographics

Eligible %

Enter the eligibility percent

[S_MB_STU_X]Eligible

3

MB Student Enrolment

Has Diploma

Check if the student has a diploma.

[S_MB_STU_X]HasDiploma

1

MB Student Enrolment

Number of Enhanced Courses1

Enter the Number of Enhanced Courses1

[S_MB_STU_X]NumberOfEnhancedCourses1

2

MB Student Enrolment

Number of Enhanced Courses2

Enter the Number of Enhanced Courses2

[S_MB_STU_X]NumberOfEnhancedCourses2

2

MB Student Enrolment

Care of Child And Family Service

Check as appropriate.

[S_MB_STU_X]CareOfCFS

1

MB Student Enrolment

Newcomer Year

Enter the Newcomer Year

[S_MB_STU_X]NewcomerYear

MB Student Enrolment

Newcomer EAL Assessment Level

Select the appropriate value.

[S_MB_STU_X]newcomerAssessment

MB Student Enrolment

Needs Additional French Language Support

Check if additional support is needed.

[S_MB_STU_X]newcomerAdditionalFrench

MB Student Enrolment

Principal’s Comments

Enter principal's comments specific to this student. They will appear on the Student’s Report Card

[S_MB_STU_X]PrincipalComments

Report Cards

Ministry Graduation Plan

(for students in Grade 9 and above only)

Select the student’s Graduation Plan.

Only graduation plans that are associated with the student (in the GPStudentPlan table) are available for selection.

[S_MB_STU_X]Ministry_Grad_Plan

Secondary Report Card

Exclude from Provincial Reporting

Select this checkbox to exclude the student from the EIS student reports.

1

MB Student Demographics

MB Student Enrollment

MB Student Course Registrations

MB Student Marks

Entering Emergency/Medical Considerations and Lunch Status

Emergency/Medical

Special Medical Considerations

Enter any special medical considerations.

[Students]Medical_Considerations

MB Student Demographics

Medical Alert Text

Enter any medical alert info.

[Students]Alert_Medical

MB Student Demographics

Lunch

Lunch Status

Choose the lunch status from the pop-up menu.

[Students]LunchStatus

Not Required

Defining Information Across All Enrollments

All Enrollments

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[Courses]Course_Number [CC]Course_Number

MB Student Course Registrations

MB Student Marks

MB TTP Activities

MB BEF K-8 Classroom

Enroll Date

Enter the enrol date.

[CC]DateEnrolled

Required Setup

Exit Date

Enter the exit date.

[CC]DateLeft

Required Setup

Student Is Auditing This Class

Check if the student is auditing the class and will not receive credit or marks.

[S_CC_X]IsAuditing

MB Secondary Report Card

Defining Special Program Enrollments

Special Programs

Entry Date

Enter the entry date for the special program.

Note: The date is the first day of special program enrollment.

[SpEnrollments]Enter_Date

Not Required

Exit Date

Enter the entry date for the special program.

Note: The date is the day after the last day of special program enrolment.

[SpEnrollments]Exit_Date

Not Required

Exit Reason

Enter the exit reason for the special program.

[SpEnrollments]Exitcode

Not Required

Grade Level

Enter the grade level for the special program.

[SpEnrollments]GradeLevel

Not Required

Program

Choose the program type for the special program from the pop-up menu.

[SpEnrollments]ProgramID

Not Required

Editing Current/Previous Enrollments

Transfer Information

Entry Date

Enter the entry date for the school enrolment.

Note: The date is the first day of school enrolment.

[Students]EntryDate

[ReEnrollments]EntryDate

MB Student Enrolment

MB Monthly School Attendance

Entry Code

Choose the entry code for the school enrolment from the pop-up menu.

Note: You must choose an entry code for all school enrolments.

[Students]EntryCode

[ReEnrollments]EntryCode

Database Values:

See Appendix - Entry Codes

MB Student Enrolment

MB Monthly School Attendance

Exit Date

Enter the exit date for the school enrolment.

Format: [M]M/[D]D/[YY]YY

Note: The date is the day after the last day of school enrolment, even if that day occurs during a weekend.

[Students]ExitDate

[ReEnrollments]ExitDate

MB Student Enrolment

MB Monthly School Attendance

Exit Code

Choose the exit code for the school enrolment from the pop-up menu.

Note: You must choose an exit code for school enrolments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

Database Values:

See Appendix - Exit Codes

MB Student Enrolment

MB Monthly School Attendance

Full-Time Equivalency

Choose the full-time equivalency for the school enrolment from the pop-up menu.

[Students]FTEID

[ReEnrollments]FTEID

Not Required

Grade Level

Choose the grade level for the school enrolment from the pop-up menu.

[Students]Grade_Level

[ReEnrollments]Grade_Level

MB Student Enrolment

Track

Choose track for the school enrolment from the pop-up menu.

[Students]Track

[ReEnrollments]Track

Not Required

District of Residence

Choose the district of residence for the school enrolment from the pop-up menu.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

Not Required

Transfer In From Outside District

Select the checkbox if the student transferred in from another district.

[S_MB_STU_X]TransferInToDistrict

[S_MB_REN_X]TransferInToDistrict

MB District Monthly Attendance

Transfer Out Of District

Select the checkbox if the student transferred out of the district.

[S_MB_STU_X]TransferOutOfDistrict

[S_MB_REN_X]TransferOutOfDistrict

MB District Monthly Attendance

Editing Historical Grades

Historical Grades

Exclude Mark From EIS Reporting

Select the checkbox if the record is to be excluded from EIS reports.

[S_MB_SRG_X]ExcludeFromEIS

MB Student Marks