Student Setup
Introduction
The following data elements are required for student setup. The first two pages of navigation are removed for brevity:
Start Page > Student.
On the Start Page select the School link.
Choose the appropriate School from the pop-up menu.
Click Submit.
Select the first letter of the student’s last name.
Select the student from the List. The last accessed student information page opens for student selected.
Note: For more information on code values, see the Appendix.
Data Element | Additional Information | [Table] Field Name | Length | Used in these Reports |
Entering General DemographicsDemographics | ||||
Name (last, first MI) | Enter the student’s name. Format: LastName, FirstName MiddleName | [Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name |
| MB Student Demographics MB Student Enrolment MB Student Course Registrations MB Student Marks |
Legal Name (Last, First Middle Suffix) | This field overrides student name on state reports. This field is only required if legal name does not match preferred name. If the student's legal name matches the student's preferred name, click Copy to populate the legal name fields. If the student's legal name does not match the student's preferred name, enter the student's legal name. | [StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix | 100 100 100 10 |
|
Address | Enter the student’s address. | [Students]Street [Students]City [Students]State [Students]Zip |
| MB Student Demographics MB Student Enrolment
|
Home Phone | Enter the student’s home phone number. | [Students]Home_Phone |
| MB Student Demographics MB Student Enrolment
|
Birth Date | Enter the student’s date of birth. | [Students]DOB |
| MB Student Demographics MB Student Enrolment MB Student Course Registrations MB Student Marks |
Ethnicity | Choose the student’s ethnicity from the pop-up menu. | [Students]Ethnicity |
| Not Required |
Gender | Choose either female or male from the pop-up menu. Database Values:
| [Students]Gender | 1 | MB Student Enrolment MB TTP Activities MB BEF K-8 Classroom |
Legal Gender | Choose either female or male from the drop-down list. Valid values:
Used by the listed reports and If unavailable, the Gender field will be used. | Students.StudentCoreFields.PSCore_Legal_Gender | 1 | MB Student Course Registrations: |
SSN | Enter the student’s social security number. | [Students]SSN |
| Not Required |
Student Number | Enter the locally assigned student number. | [Students]Student_Number |
| MB Student Enrolment |
Modifying Student InformationModify Information | ||||
Part-Time Student Indicator | Select the checkbox to indicate that the student is part-time. | [Students]Parttimestudent |
| Not Required |
District Entry Date | Enter the student’s district entry date. | [Students]DistrictEntryDate |
| Not Required |
District Entry Grade Level | Enter the student’s district entry grade level. | [Students]DistrictEntryGradeLevel |
| Not Required |
School Entry Date | Enter the student’s school entry date. | [Students]SchoolEntryDate |
| Not Required |
School Entry Grade Level | Enter the student’s school entry grade level. | [Students]SchoolEntryGradeLevel |
| Not Required |
Other Information | ||||
Homeless Code | Enter the homeless code. | [Students]Homeless_Code |
| Not Required |
Date of Entry into USA | Enter the student’s date of entry into USA. | [Students]DateOfEntryIntoUSA |
| Not Required |
Primary Language Code | Enter the primary language code. | [Students]PrimaryLanguage |
| Not Required |
Secondary Language Code | Enter the secondary language code. | [Students]SecondaryLanguage |
| Not Required |
Entering Parent/Guardian ContactsParents/Guardian | ||||
Mother’s Name | Enter the mother’s name. Format: LastName, FirstName MiddleName | [Students]Mother | 60 | MB Student Demographics |
Daytime Phone | Enter mother’s daytime phone number. | [Students]motherdayphone |
| MB Student Demographics |
Father’s Name | Enter the father’s name. Format: LastName, FirstName MiddleName | [Students]Father | 60 | MB Student Demographics |
Daytime Phone | Enter father’s daytime phone number | [Students]fatherdayphone |
| MB Student Demographics |
Guardian’s Name | Enter the guardian’s name. | [Students]Guardian_Ln [Students]Guardian_Fn [Students]Guardian_Mn |
| Not Required |
Entering Provincial InformationState/Province – MB | ||||
Student MET Number | Enter the Student MET Number | [Students]State_StudentNumber | 9 | MB Student Demographics MB Student Enrolment MB Student Course Registrations MB Student Marks |
Previous Surname | Enter the Student Previous Surname | [S_MB_STU_X]PreviousSurname | 25 | MB Student Enrolment
|
Enrolment Code (Public Schools) (NO LONGER USED) | Select the appropriate value. Note: This field is no longer used by any reports. The Students Entry Code is used instead. | [S_MB_STU_X]EnrolmentCode
| 3 | No Longer used by any reports |
Aboriginal Cultural Group | Select the appropriate Student Aboriginal Cultural Group See Aboriginal Cultural Group for valid values. | [S_MB_STU_X]AboriginalID1
| 3 | MB Student Enrolment
|
Aboriginal Cultural-Linguistic Identity 1 | Select an appropriate Student Aboriginal Cultural-Linguistic Identity See Aboriginal Cultural-Linguistic Identity for valid values. | [S_MB_STU_X]AboriginalID2 | 3 | MB Student Enrolment |
Aboriginal Cultural-Linguistic Identity 2 | Select an appropriate Student Aboriginal Cultural-Linguistic Identity. See Aboriginal Cultural-Linguistic Identity for valid values. | [S_MB_STU_X]AboriginalID3 | 3 | MB Student Enrolment |
Aboriginal Other Description | Enter the Student Aboriginal Other Description | [S_MB_STU_X]AboriginalOtherDesc | 25 | MB Student Enrolment |
Resident Division | Select the number assigned by the Department of the public division for the area in which the student’s parent or guardian resides. See Resident Division Codes for valid values. | [S_MB_STU_X]ResidentDivision | 4 | MB Student Enrolment |
Student Program 1 | Select the Student Program 1. A Student is allowed one program from the ESL group. A student is allowed up to 2 more programs (1 program per group). See Student Program Languages for valid values. | [S_MB_STU_X]StudentProgram1
| 3 | MB Student Enrolment, MB Elementary Report Card (1-6), MB Elementary Report Card (7-8) |
Student Program 2 | Select the Student Program 2. A Student is allowed one program from the ESL group. A student is allowed up to 2 more programs (1 program per group). See Student Program Languages for valid values. | [S_MB_STU_X]StudentProgram2 | 3 | MB Student Enrolment, MB Elementary Report Card (1-6), MB Elementary Report Card (7-8) |
Student Program 3 | Select the Student Program 3. A Student is allowed one program from the ESL group. A student is allowed up to 2 more programs (1 program per group). See Student Program Languages for valid values. | [S_MB_STU_X]StudentProgram3
| 3 | MB Student Enrolment, MB Elementary Report Card (1-6), MB Elementary Report Card (7-8) |
Student Program 4 | Select the Student Program 4. A Student is allowed one program from the ESL group. A student is allowed up to 2 more programs (1 program per group). See Student Program Languages for valid values. | [S_MB_STU_X]StudentProgram4
| 3 | MB Student Enrolment, MB Elementary Report Card (1-6), MB Elementary Report Card (7-8) |
Transportation | Enter the Transportation See Student Transportation for valid values. | [S_MB_STU_X]Transportation
| 3 | MB Student Enrolment |
Special Needs | Choose the student special needs degree if applicable Database Values:
| [S_MB_STU_X]SpecialNeeds | 3 | MB Student Enrolment MB Student Demographics |
Eligible % | Enter the eligibility percent | [S_MB_STU_X]Eligible | 3 | MB Student Enrolment |
Has Diploma | Check if the student has a diploma. | [S_MB_STU_X]HasDiploma | 1 | MB Student Enrolment |
Number of Enhanced Courses1 | Enter the Number of Enhanced Courses1 | [S_MB_STU_X]NumberOfEnhancedCourses1 | 2 | MB Student Enrolment |
Number of Enhanced Courses2 | Enter the Number of Enhanced Courses2 | [S_MB_STU_X]NumberOfEnhancedCourses2 | 2 | MB Student Enrolment |
Care of Child And Family Service | Check as appropriate. | [S_MB_STU_X]CareOfCFS | 1 | MB Student Enrolment |
Newcomer Year | Enter the Newcomer Year | [S_MB_STU_X]NewcomerYear |
| MB Student Enrolment |
Newcomer EAL Assessment Level | Select the appropriate value. | [S_MB_STU_X]newcomerAssessment |
| MB Student Enrolment |
Needs Additional French Language Support | Check if additional support is needed. | [S_MB_STU_X]newcomerAdditionalFrench |
| MB Student Enrolment |
Principal’s Comments | Enter principal's comments specific to this student. They will appear on the Student’s Report Card | [S_MB_STU_X]PrincipalComments |
| Report Cards |
Ministry Graduation Plan (for students in Grade 9 and above only) | Select the student’s Graduation Plan. Only graduation plans that are associated with the student (in the GPStudentPlan table) are available for selection. | [S_MB_STU_X]Ministry_Grad_Plan |
| Secondary Report Card |
Exclude from Provincial Reporting | Select this checkbox to exclude the student from the EIS student reports. |
| 1 | MB Student Demographics MB Student Enrollment MB Student Course Registrations MB Student Marks |
Entering Emergency/Medical Considerations and Lunch StatusEmergency/Medical | ||||
Special Medical Considerations | Enter any special medical considerations. | [Students]Medical_Considerations |
| MB Student Demographics |
Medical Alert Text | Enter any medical alert info. | [Students]Alert_Medical |
| MB Student Demographics |
Lunch | ||||
Lunch Status | Choose the lunch status from the pop-up menu. | [Students]LunchStatus |
| Not Required |
Defining Information Across All EnrollmentsAll Enrollments | ||||
Course | Information about the class of enrollment. Format: COURSENAME (COURSENUMBER.SECTIONNUMBER) | [Courses]Course_Name [Courses]Course_Number [CC]Course_Number |
| MB Student Course Registrations MB Student Marks MB TTP Activities MB BEF K-8 Classroom |
Enroll Date | Enter the enrol date. | [CC]DateEnrolled |
| Required Setup |
Exit Date | Enter the exit date. | [CC]DateLeft |
| Required Setup |
Student Is Auditing This Class | Check if the student is auditing the class and will not receive credit or marks. | [S_CC_X]IsAuditing |
| MB Secondary Report Card |
Defining Special Program EnrollmentsSpecial Programs | ||||
Entry Date | Enter the entry date for the special program. Note: The date is the first day of special program enrollment. | [SpEnrollments]Enter_Date |
| Not Required |
Exit Date | Enter the entry date for the special program. Note: The date is the day after the last day of special program enrolment. | [SpEnrollments]Exit_Date |
| Not Required |
Exit Reason | Enter the exit reason for the special program. | [SpEnrollments]Exitcode |
| Not Required |
Grade Level | Enter the grade level for the special program. | [SpEnrollments]GradeLevel |
| Not Required |
Program | Choose the program type for the special program from the pop-up menu. | [SpEnrollments]ProgramID |
| Not Required |
Editing Current/Previous EnrollmentsTransfer Information | ||||
Entry Date | Enter the entry date for the school enrolment. Note: The date is the first day of school enrolment. | [Students]EntryDate [ReEnrollments]EntryDate |
| MB Student Enrolment MB Monthly School Attendance |
Entry Code | Choose the entry code for the school enrolment from the pop-up menu. Note: You must choose an entry code for all school enrolments. | [Students]EntryCode [ReEnrollments]EntryCode Database Values: See Appendix - Entry Codes |
| MB Student Enrolment MB Monthly School Attendance |
Exit Date | Enter the exit date for the school enrolment. Format: [M]M/[D]D/[YY]YY Note: The date is the day after the last day of school enrolment, even if that day occurs during a weekend. | [Students]ExitDate [ReEnrollments]ExitDate |
| MB Student Enrolment MB Monthly School Attendance |
Exit Code | Choose the exit code for the school enrolment from the pop-up menu. Note: You must choose an exit code for school enrolments where the exit date is in the past. | [Students]ExitCode [ReEnrollments]ExitCode Database Values: See Appendix - Exit Codes |
| MB Student Enrolment MB Monthly School Attendance |
Full-Time Equivalency | Choose the full-time equivalency for the school enrolment from the pop-up menu. | [Students]FTEID [ReEnrollments]FTEID |
| Not Required |
Grade Level | Choose the grade level for the school enrolment from the pop-up menu. | [Students]Grade_Level [ReEnrollments]Grade_Level |
| MB Student Enrolment |
Track | Choose track for the school enrolment from the pop-up menu. | [Students]Track [ReEnrollments]Track |
| Not Required |
District of Residence | Choose the district of residence for the school enrolment from the pop-up menu. | [Students]DistrictOfResidence [ReEnrollments]DistrictOfResidence |
| Not Required |
Transfer In From Outside District | Select the checkbox if the student transferred in from another district. | [S_MB_STU_X]TransferInToDistrict [S_MB_REN_X]TransferInToDistrict |
| MB District Monthly Attendance |
Transfer Out Of District | Select the checkbox if the student transferred out of the district. | [S_MB_STU_X]TransferOutOfDistrict [S_MB_REN_X]TransferOutOfDistrict |
| MB District Monthly Attendance |
Editing Historical GradesHistorical Grades | ||||
Exclude Mark From EIS Reporting | Select the checkbox if the record is to be excluded from EIS reports. | [S_MB_SRG_X]ExcludeFromEIS |
| MB Student Marks |