WAR Record Builder – Legacy
The Work Assignment Record (WAR) builder creates WAR records for each section where the course and section are not excluded from EPIMS and a WAR record does not exist.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
Course Selection
The report selects records from the [Courses] table where the course record is not excluded from EPIMS reporting and a WAR record does not currently exist for the course and its related section.
Sections Selection
The report selects records from the [Sections] table where the section record is not excluded from EPIMS reporting and a WAR records does not currently exist for the course and its related section.
The Term of the selection must be a term in the currently selected school year.
Prerequisite
You must complete the Years and Terms Mapping to map the local Term IDs to the state-required Term IDs for each school in your district prior to building the WAR records. You can find this option via Start Page > District Setup > Schools/School Info > Edit School page. Scroll to the Massachusetts State Information area at the bottom of the page. Refer to the District Setup for more information.
For example, for the 2010-2011 school year, the term ID "2010-2011 School Year" needs to be mapped to the state-assigned Term "Full School Year (FULL) (01)". You must enter a record to designate the state assigned Term Code to extract for that term.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Use | If run at the district level, choose one of the following from the pop-up menu:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Processing Options | Choose a time to run the report from the pop-up menu:
|
Specific Date/Time | Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2008 @ 10 AM : 05. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Note: MA_WAR is a virtual table where Work Assignment Records are stored in the database. See the Appendix for more information.
Item # | Data Element | Description | [Table]FieldName |
1 | MEPID | The Massachusetts Education Personnel ID. | [Teacher]MA_mepid [S_MA_USR_X]MEPID |
2 | Local Employee Number | The ID number assigned to the Local Employee. | [Teachers]MA_Local_Employee_Num [S_MA_USR_X]LocalEmpNum |
3 | First Name | The first name of the teacher. | [Teachers]First_Name |
4 | Middle Name/Initial | The middle name or initial of the teacher. | [Teachers]MA_middle_name [Teachers]Middle_Name |
5 | Last Name | The last name of the Teacher. | [Teachers]Last_Name |
6 | District/School ID | The district/school ID. | [Prefs]Value where [Prefs]Name = ‘MA_District_Num’ OR [Prefs]Value where [Prefs]name = ‘districtnumber’) concatenated to [Schools]MA_School_Num or [S_MA_SCH_X]OverrideSchoolCode Or [Schools]Alternate_School_Number Or [Schools]School_Number If entered manually [MA_WAR]WA06 |
| 7 | Job Classification | The type of job held by the teacher. | Must be entered manually [MA_WAR]WA07 |
| 8 | Teacher/Paraprofessional Assignment | The teacher/paraprofessional assignment associated with this staff member. | Must be entered manually [MA_WAR]WA08 |
| 9 | Grade | The grade level of the teacher's courses. | [Courses]MA_Grade_Level or [S_MA_CRS_X]GradeLevel If entered manually [MA_WAR]WA09 |
| 10 | Subject Area/Course | The subject area of the teacher's courses. | [Courses]MA_NCES_Code or [S_MA_CRS_X]NCESCode If entered manually [MA_WAR]WA10 |
| 11 | Class Section | The class section that the staff member teaches. | [Sections]Course_Number + “-“ + [Sections]Section_Number If entered manually [MA_WAR]WA11 |
| 12 | Full Time Equivalent (FTE) | The full time equivalency percentage for this staff member. | Must be entered manually [MA_WAR]WA12 |
| 13 | Instructional Paraprofessional Qualification | Instructional Paraprofessional Qualification held by the teacher. | Must be entered manually [MA_WAR]WA13 |
| 14 | Highly Qualified Status | The code identifying the staff member as highly qualified. | Must be entered manually [MA_WAR]WA14 |
| 15 | Subject Matter Competency | The staff member’s competency in the subject matter taught by that staff member. | Must be entered manually [MA_WAR]WA15 |
| 16 | Course Term | The term of the teacher's course. | [Sections]MA_Course_Term or [S_MA_SEC_X]CourseTerm or [MA_YearTermMapper]MA_TermID for the associated [Sections]TermID If entered manually [MA_WAR]WA16 |
| 17 | Term Status at Time of Data Collection | The code identifying the course term status at the time of data collection. | Must be entered manually [MA_WAR]WA17 |
Fields Populated in WAR Records
The following fields are populated when the WAR record is created:
Source Field | [MA_WAR]FieldName |
[Teachers]ID | [MA_WAR]foreignKey |
[Sections]ID | [MA_WAR]user_defined_integer |
[Courses]Course_Number | [MA_WAR]user_defined_text |
[Prefs]MA_District_Number or, if blank, [Prefs]districtnumber concatenated with [Schools]MA_school_num or [S_MA_SCH_X]OverrideSchoolCode | [MA_WAR]WA06 |
[Courses]MA_NCES_Code or [S_MA_CRS_X]NCESCode | [MA_WAR]WA10 |
[Courses]Course_Number concatenated with [Sections]Section_Number | [MA_WAR]WA11 |
[Sections]MA_Course_Term or [S_MA_SEC_X]CourseTerm | [MA_WAR]WA16 |