Staff Setup

Contents

Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

On the Start Page, click Staff.
Select a staff member or New Staff Entry.
Select Edit Information for existing staff members.

Note: For more information on code values, see theAppendix.

Data Element	Additional Information	[Table]FieldName	Length	Used in these Reports
Editing Information Edit Information
Name (Last, First MI)	Enter the name. Format: LastName, FirstName MiddleName	[Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name	N/A	EAGLE – Teacher Upload EAGLE – Teacher Class Assignment Upload
Gender	Choose Male or Female from the pop-up menu.	[UsersCoreFields]Gender	1	SIS – Event Collection System
Federal Ethnicity	Select Yes or No to indicate whether the staff member is Hispanic or Latino.	[Users]FedEthnicity	1	Event Collection System
Federal Race	Select the checkbox for the appropriate race.	[TeacherRace]RaceCd=AA [TeacherRace]RaceCd=AS [TeacherRace]RaceCd=BA [TeacherRace]RaceCd=NO [TeacherRace]RaceCd=WH	1	Event Collection System
ID	Enter the teacher's ID. Note: Only the first four digits are reported in the EAGLE reports.	[Users]TeacherNumber	10	PEP EAGLE – Teacher Upload EAGLE – Teacher Class Assignment Upload
StatePrid	Enter the unique staff identification number assigned through the eScholar process.	[Users]SIF_StatePrid	10	Staff EdLink reports
SSN	Enter the teacher's social security number.	[Users]SSN	9	PEP SIS – Event Collection System
DOB	The staff member's date of birth.	[UsersCoreFields]DOB	N/A	SIS – Event Collection System
Staff Type	Choose the teacher's staff status from the pop-up menu. The staff status must be Teacher in order for the teacher to be included in the EAGLE – Teacher Upload report. Valid values: Not Assigned Teacher Staff Lunch Staff Substitute	[SchoolStaff]StaffStatus	N/A	EAGLE – Teacher Upload
Active	Check field on to indicate the staff is currently active. The staff must be Active in order for the teacher to be included in the EAGLE – Teacher Upload report or EdLink Staff reports	[SchoolStaff]Status	N/A	EAGLE – Teacher Upload Staff EdLink reports
Classification Level	Choose the teacher's classification level from the list. This field is required if district is using PowerSchool SIS to generate the eScholar Staff Unique ID extract or EdLink Staff reports Valid values: 01 - School Board Employee 02 - Post Secondary Employee 03 - Contracted Professional Services Person 04 - Third Party Contract Employee 05 - State Employee (Classified) 06 - State Employee (Unclassified) 07 - Resident/Mentee Teacher	[S_LA_USR_X]ClassificationLevel	2	Staff Unique ID extract EdLink Staff reports
Working with Mentor	Select to Indicate whether the staff is working with a mentor teacher. This remains unchecked by default.	[S_LA_USR_X]WorkingWithMentor	N/A	Staff EdLink reports
Staff Work Experience in Years	Enter the number of years of work experience commensurate with the employee's salary	[S_LA_USR_X]StaffWorkExp	2
Staff Entry Date to District	Enter the first day of hire in the district for the staff. Note: this field should be left blank for Vacant positions	[S_LA_USR_X]StaffEntryDatetoDistrict	Date
Adding/Editing Mentoring Assignments Edit Information > LA State Report Information > Mentoring Assignments Add the mentor assignments for the staff in the Mentor Assignments page. View the assignments in the Mentoring Assignments section of the Staff Information page. Mentor teachers have a Classification Level other than '07'. Mentor Teachers provide directed support to undergraduate teacher residents through a co-teaching model, post-baccalaureate teacher residents who are teaching while earning their initial license, or experienced teachers in need of support. Their responsibilities include but are not limited to: providing one-on-one coaching, reviewing instructional materials and student work, and leading frequent observation/feedback cycles. Resident teachers have a Classification Level of '07'. Resident teachers are candidates from teacher preparation programs who are participating in a yearlong residency in a classroom with a teacher of record who holds a valid teaching certificate in the area for which the candidate is pursuing certification. Teachers flagged as 'Working with Mentor' are also included in the dropdown of Resident/Mentee Teachers.
Resident/Mentee Teacher	Choose the mentee from the list. Staff display in the list if their Classification Level is 07 - Resident/Mentee Teacher or the Working with Mentor field is selected.	[S_LA_SSF_MENTOR_C]Mentee_id	N/A	LA EdLink Staff Extract
Current Year	The current school year is selected by default.	[S_LA_SSF_MENTOR_C]Yearid	N/A	LA EdLink Staff Extract
Assignment Start Date	Choose the date when the assignment starts. The assignment start date must be within the current school year.	[S_LA_SSF_MENTOR_C]Start_date	N/A	LA EdLink Staff Extract
Assignment End Date	Choose the date when the assignment ends. The assignment end date must be within the current school year.	[S_LA_SSF_MENTOR_C]End_date	N/A	LA EdLink Staff Extract
Prep Program Type	Choose the type of program of the resident teacher. This field is mandatory. Values are: B = Post Baccalaureate U = Undergraduate	[S_LA_SSF_MENTOR_C]Prep_Program_type		LA EdLink Staff Extract
Placement Percentage	Choose the value representing the resident teacher's percentage of time in the placement. This field is mandatory. Values are 25, 33, 50, 66, 75, 100.	[S_LA_SSF_MENTOR_C]Placement_Percentage		LA EdLink Staff Extract
Editing User Course Detail Edit Information > LA State Report Information > User Course Detail
12 Credit Hours Flag	If the teacher is not credentialed to teach a course but can teach the course because of the 12 credit hour rule, select the course from the course list and check the 12 Credit Hours Flag. Note: Use this version of the flag if you are running the new SRP version of the PEP report. If you are still using the legacy (located in the Legacy Reports section of the State Reports page) version of the report use the flag located in Section Setup instead of this flag.	[S_LA_USR_Courses_C] SubjArea12CrHrFlag	1	PEP – Teacher Schedule Information Report

Introduction

Editing Information

Adding/Editing Mentoring Assignments

Editing User Course Detail