School Setup

Entering Attendance Codes

Attendance Codes

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code

N/A

Required Setup

Description

Enter the attendance code description.

[Attendance_Code]Description

N/A

Required Setup

Presence Status

Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD

N/A

Required Setup

Teacher can assign

Choose Yes or No from the pop-up menu to determine whether the teacher can assign the attendance code.

[Attendance_Code]Assignment_Filter_YN

N/A

Required Setup

Earns ADA credit

Select whether the attendance code affects attendance calculation.

[Attendance_Code]Calculate_ADA_YN

N/A

Required Setup

Counts toward membership

Select whether the attendance code affects membership calculation.

[Attendance_Code]Calculate_ADM_YN

N/A

Required Setup

Defining Attendance Code Categories

Attendance Code Categories

Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.

Code

Enter the attendance code category abbreviation.

[Code_Entity]CE_Code

N/A

Required Setup

Name

Enter the name of the attendance code category.

[Code_Entity]External_Name

N/A

Required Setup

Description

Enter a description for the attendance code category.

[Code_Entity]Description

N/A

Required Setup

Entering Attendance Conversion

Attendance Conversions > [New/Edit] > Attendance Conversion

Name

Enter the attendance conversion name. There is no Kansas specific attendance setup, so any type of attendance conversion may be used.

[Attendance_Conversion]Name

N/A

Required Setup

Entering Attendance Tracking and Notification

Editing Attendance Mode Setup

Attendance Tracking and Notification > Attendance Mode Setup > Edit/New

Attendance Mode Value

Choose the attendance mode used as the default for your school:

(MPTD) Meeting Period to Day

(MTTD) Meeting Time to Day

(DCTD) Daily Code to Day

(DTTD) Daily Time to Day

[Gen]Value=MPTD, MTTD, DCTD, or DTTD

[Gen]Name=UEAT_Mode

[Gen]Cat=Unexcused

N/A

Required Setup

Defining Unexcused Tracking Setup

Attendance Tracking and Notification > Unexcused Tracking Setup > Edit/New

Tracking Category

The page displays Unexcused to indicate that the attendance code category selected will be used to track unexcused absences.

N/A

N/A

Required Setup

Attendance Category

Choose the attendance code category dedicated to tracking unexcused absences from the pop-up menu.

Attendance code categories can only be used once, so the pop-up menu displays all attendance code categories set up for your school, except for those already associated with an unexcused reporting category.

[Gen]Value

[Gen]Name=UEAT_Category

[Gen]Cat=Unexcused

N/A

Required Setup

Status

Select the radio button for one of the following:

• Absent – Indicates that this unexcused tracking category is used to track absences.

[Gen]Value2=Absent

[Gen]Name=UEAT_Category

[Gen]Cat=Unexcused

N/A

Required Setup

Adding Full-Time Equivalencies (FTE)

Full-Time Equivalencies (FTE)

Name

Enter the FTE name.

[FTE]Name

N/A

Required Setup

Default Attendance Mode

Choose the default attendance mode for the FTE from the pop-up menu.

[FTE]Dflt_Att_Mode_Code

N/A

Required Setup

Default Attendance Conversion

Choose the default attendance conversion for the FTE from the pop-up menu.

[FTE]Dflt_Conversion_Mode_Code

N/A

Required Setup

Editing Attendance Preferences

Attendance Preferences

Attendance Recording Methods

Select the Meeting checkbox to enable meeting attendance.

Select the Daily checkbox to enable daily attendance.

Select the Time checkbox to enable time attendance.

Select the Interval checkbox to enable interval attendance.

[Prefs]Value

[Prefs]Name=ATT_RecordModeMeeting

[Prefs]Value

[Prefs]Name=ATT_RecordModeDaily

N/A

Required Setup

Count these codes for period conversion

Choose [Absences/Presents] from the count these codes for period conversion pop-up menu.

Note: This option determines whether or not to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value [Prefs]Name=ATT_CalcCntPresentsAbsences

N/A

Required Setup

Adding Bell Schedules

Bell Schedules

Name

Enter the bell schedule name.

[Bell_Schedule]Name

N/A

Required Setup

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID

N/A

Required Setup

Editing Calendar Setup

Calendar Setup

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.

[Calendar_Day]Date

N/A

Required Setup

Day

Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID

N/A

Required Setup

Schedule

Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID

N/A

Required Setup

Tracks

Check the appropriate tracks.

[Calendar_Day]A, B, C, D, E, F

N/A

Required Setup

In Sess

Check the checkbox to count the calendar day in attendance calculation.

[Calendar_Day]InSession

N/A

Required Setup

Memb Value

Enter the membership value for the calendar day to use when calculating membership.

Note: The value is normally 1 for each day.

[Calendar_Day]MembershipValue

N/A

Required Setup

Editing Class Rank Methods

Class Rank > Class Rank Methods > Edit/New

Note: Navigate to Class Rank > Recalculation Frequency > Recalculate Now to calculate class rank. Review additional information about setting up class rank.

The Class Rank for each student can be displayed on the Cumulative Info student page, if set up via Start Page > School > GPA Student Screens. Access the Online Help on the GPA Student Screens page for more information.

Description

Enter a name for the class rank method.

[Gen]ValueT2

[Gen]Cat=classrankmethod

50

Not Required

GPA Calculation Method

Choose the appropriate GPA calculation method from the pop-up menu.
To review the available GPA calculation methods, log into the District and navigate to Start Page > District > GPA Calculations > Calculation Methods.

[Gen]Name

[Gen]Cat=classrankmethod

N/A

Not Required

GPA Result is

Choose Numeric or Text from the pop-up menu.

[Gen]ValueLi3

[Gen]Cat=classrankmethod

N/A

Not Required

Only include grades

Select the checkbox to only include grades associated with a course/section marked to be included in class rank. To mark a section to be included in class rank, navigate to Start Page > School > Section > [select course] > [select section] and scroll to "Include in Class Rank?" If the value is "Same as course," then navigate to Start Page > School > Courses [select course] and scroll down to "Include in Class Rank?"

[Gen]ValueLi

[Gen]Cat=classrankmethod

N/A

Not Required

Exclude students

Select the checkbox to exclude students are marked to be excluded from Class Rank. To exclude a student from Class Rank, navigate to Start Page > [student selection] > Other Information and select the checkbox "Exclude From Class Ranking."

[Gen]ValueLi2

[Gen]Cat=classrankmethod

N/A

Not Required

Include early graduates?

Select the checkbox to filter for students who have exited the school using an exit code that indicates early graduation. If selected, specify the early graduation exit code in the Early Graduation Code field.

[Gen]Value

[Gen]Cat=classrankmethod

N/A

Not Required

Early graduation exit code

If the "Include Early Graduates?" field is checked, enter the exit code that signifies early graduation.

[Gen]Value2

[Gen]Cat=classrankmethod

N/A

Not Required

Days

Day Letter

The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Cycle_Day]Letter

N/A

Required Setup

Day Abbreviation

Enter the day abbreviation.

[Cycle_Day]Abbreviation

N/A

Required Setup

Day Name

Enter the day name.

[Cycle_Day]Day_Name

N/A

Required Setup

Periods

Period Number

The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number

N/A

Required Setup

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

N/A

Required Setup

Period Name

Enter the period name.

[Period]Name

N/A

Required Setup

Editing Sections

Sections

Sections > [select course] > [select section] > Edit Section

Course Number

Enter the course number for the section.

[Sections]Course_Number

50

CourseWalk
STCO

Term

Choose the term for the section from the pop-up menu.

[Sections]TermID

N/A

KS Collection (STCO)

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

N/A

Required Setup

Teacher

Choose the teacher for the section from the pop-up menu.

[Sections]Teacher

N/A

Required Setup

Section Number

Enter the locally assigned section number. This number is used to distinguish multiple local courses that map to the same state subject area code and state course identifier.

[Sections]Section_Number

30

KS Collection (STCO)

Exclude From State Reporting

Select from the drop down value if this section should be excluded from state reporting.

[Sections]Exclude_State_Rpt_YN

1

KS Collection (STCO)

KCC Identifier

This is the KCC Identifier used in the KCAN report, and includes all the course attributes indicated for the individual course during the mapping process in KCCMS. It is a combination of several fields combined to make one number.

This field is read-only.

Derived based on multiple data elements.

See KCC Identifier Logic section on the KIDS Collection KCAN report page.

 17

KCAN

Entering Years & Terms

Years & Terms > New

Years & Terms > Edit Terms

Name

Enter the name of the term.

[Terms]Name

N/A

Required Setup

Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation

N/A

Required Setup

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

N/A

Required Setup

Last Day of Term

Enter the last day of the term.

[Terms]LastDay

N/A

Required Setup