Organization Calendars

This category represents information about sessions, grading periods, and calendars as published within the Education Organization Calendar category. The Organization Calendars category includes the following data views and resources:

Calendar

calendar

One calendar per reporting school.

Primary PowerSchool Source Data

[S_IN_SCH_X]

Selection Criteria

Records are published if the following criteria are met:

A calendar type must be selected.
The school must not be excluded from state reporting.
The Exclude School from Instructional Calendar checkbox is not selected.

Resource Output

Data Element	Description	Data Type	Stored in [Table]Field	Req'd
schoolReference A reference to the related school resource.				R
/schoolID	The school for which the calendar date is defined.	Integer	Derived from: [Calendar_Day]SchoolId	R
schoolYearTypeReference A reference to the related schoolYearType resource.				R
SchoolYear	Select the school year from the list.	Integer	[S_IN_SCH_X]SchoolNumberPrefix	R
code	The school ID followed by the current year and separated by a hyphen.	String	Derived from: SCHOOLS.School_Number and year_id	R
typeDescriptor	The calendar types: Student Specific Elementary Student Specific Secondary Student Specific Non-Compulsary	String	[S_IN_SCH_X]CalendarType	R
InstructionalTimeInMinutesIndicator	If this checkbox is select then the Instructional Minutes field becomes mandatory. Performance Qualified School.	Boolean	[S_IN_SCH_X]IntructionalTimeInMinutes	R

Calendar Dates

This view captures basic information about current year calendar dates as published in the calendarDates resource within the Education Organization Calendar category. The layout includes the School Name, Date, Last Publish Date, Publishing ID, Resource ID.

calendarDates

This resource represents a day in the school calendar.

Primary PowerSchool Source Data

[Calendar_Day]

Selection Criteria

Records are published if the following criteria are met:

The school's school calendar is defined in S_IN_SCH_X
The Event duration is more than one.
The school must not be excluded from state reporting.
The calendar date for the district or the school falls within the year for the Term selected in the PowerSchool UI.

Resource Output

A separate calendarDates record is published for each day for the district, and for each school within the year for the Term selected in the PowerSchool UI.
CalendarDates records include both instructional and non-instructional days.
As multiple events may occur on the same date, a separate calendar event is published for each unique combination of duration and eventDescriptor within the calendarEvent complex type.
The calendarDates resource is dependent on the prior publishing of Ed-Fi resources: schools.
LEAs and Schools may upload (publish) data to the Ed-Fi ODS in real-time or on-demand ("Run Now" button).

Click Export to export the data collection results to a spreadsheet application.

Data Element	Description	Data Type	Stored in [Table]Field	Req'd
schoolReference A reference to the related schools resource.				R
/schoolID	The school for which the calendar date is defined.	Integer	Derived from: [Calendar_Day]SchoolId	R
date	The month, day, and year of the CalendarDate.	Date	[CalendarDay]Date_Value	R
eventMinutes	This is calculated based on the following: If the membershipvalue is greater than zero, then the eventMinutes is calculated by multiplying the instructional minutes and the day's membership value If the instructional minutes is not provided, then the total of bell schedule minutes is considered after deducting the non instructional minutes	Integer	Derived from: [S_IN_SCH_X]InstructionalMinutes, else bell_schedule	R
calendarDateCalendarEvent An unordered collection of calendarDateCalendarEvents.
/calendarEventDescriptor	The type of scheduled or unscheduled event for the day, for example, Instructional day, Teacher only day, Holiday.	Descriptor	[Calendar_Day]Type If [Calendar_Day]InSession = 1: 'Instructional Day' Otherwise: 'Holiday'	R
/eventDuration	The amount of time for the event as recognized by the school: 1 day = 1, 1/2 day = 0.5, 1/3 day = 0.33.	Number	If [Calendar_Day]InSession = 1: '1' Otherwise: '0'	R

Grading Periods

This view captures the grading periods defined at each school within the district as published in the gradingPeriods resource within the Education Organization Calendar category. The layout provides the School Name, Name of Term, Descriptor, First Day of Term, Last Day of Term, Total Instruction Days, Period Sequence, Last Publish Date, Publishing ID, and Resource ID.

gradingPeriods

This resource represents the time span for which grades are reported.

Primary PowerSchool Source Data

[Terms]

Selection Criteria

Records are published if the following criteria are met:

The school must not be excluded from state reporting.
The term or term portion associated with the grading period exists within the year for the Term selected in the PowerSchool UI.

Resource Output

The gradingPeriods resource is dependent on the prior publishing of the following resources: calendarDate.
LEAs and Schools may upload (publish) data to the Ed-Fi ODS in real time or on-demand ("Run Now" button).

Click Export to export the data collection results to a spreadsheet application.

Data Element	Description	Data Type	Stored in [Table]Field	Req'd
schoolReference A reference to the related school's resource.
/schoolID	The school for which the grading period is defined.	Integer	Derived from: [Terms]SchoolID	R
descriptor	GradingPeriodDescriptor - The name of the period that grades are reported: End of Year Fifth Six Weeks First Nine Weeks First Semester First Six Weeks First Summer Session First Trimester Fourth Nine Weeks Fourth Six Weeks Second Nine Weeks Second Semester Second Six Weeks Second Summer Session Second Trimester Sixth Six Weeks Summer Semester Third Nine Weeks Third Six Weeks Third Summer Session Third Trimester	Descriptor	Derived from: [Terms]Portion [Terms]Abbreviation	R
beginDate	Month, day, and year of the first day of the grading period.	Date	[Terms]FirstDay Format:'YYYY-MM-DD'	R
totalInstructionalDays	Total days available for educational instruction during the grading period.	Integer	Derived from: [Calendar_Day]Date_Value Count of distinct in-session days that fall between the first day and last day of term record for the school	R
endDate	Month, day, and year of the last day of the grading period.	Date	[Terms]LastDay Format:'YYYY-MM-DD'	R
periodSequence	The sequential order of this period relative to other periods.	Integer	When [GradingPeriods]Portion = 1: '1' Otherwise derived from: [Terms]Abbreviation	O

Sessions (Terms)

This view captures the sessions/terms defined at each school within the district as published in the sessions resource within the Education Organization Calendar category. Ed-Fi sessions are the equivalent of PowerSchool terms. The layout provides the School Name, Name of Term, Descriptor, Year, First Day of Term, Last Day of Term, Last Publish Date, Publishing ID, and Resource ID.

sessions

This resource represents the prescribed span of time when an education institution is open, instruction is provided, and students are under the direction and guidance of teachers and/or educational institution administration. A session may be interrupted by one or more vacations.

Primary PowerSchool Source Data

[Terms]

Selection Criteria

Records are published if the following criteria are met:

The school must not be excluded from state reporting.
The term or term portion exists within the year for the Term selected in the PowerSchool UI.

Resource Output

A separate sessions record is published for each unique term record at each school based on [Terms]Portion and [Terms]Abbreviation.
The gradingPeriodReference complex type includes a reference to each unique grading period associated with the session (refer to the Organization Calendars#gradingPeriods resource for additional information).
The sessions resource is dependent on the prior publishing of the following resources: schools.
LEAs and Schools may upload (publish) data to the Ed-Fi ODS in real time or on-demand ("Run Now" button).

Click Export to export the data collection results to a spreadsheet application.

Data Element	Description	Data Type	Stored in [Table]Field	Req'd
schoolReference A reference to the related schools resource.				R
/schoolID	Relates the session to the school.	Integer	Derived from: [Terms]SchoolID	R
schoolYearTypeReference A reference to the related schoolYearType resource.
/schoolYear	The identifier for the school year.	Integer	[Terms]YearID	R
termDescriptor	The term for the session during the school year.	Descriptor	Derived from: [Terms]Portion [Terms]Abbreviation	R
SessionName	The identifier for the calendar for the academic session, for example, 2010/11, 2011 Summer.	String	[Terms]Name	R
beginDate	Month, day, and year of the first day of the session.	Date	[Terms]FirstDay Format:'YYYY-MM-DD'	R
endDate	Month, day, and year of the last day of the session.	Date	[Terms]LastDay Format:'YYYY-MM-DD'	R
totalInstructionalDays	The total number of instructional days in the school calendar for the session.	Integer	Derived from: [Calendar_Day]Date_Value Count of distinct in-session days that fall between the first day and last day of term record for the school	R
sessionGradingPeriods An unordered collection of sessionGradingPeriods. Grading periods associated with the session calendar.
/gradingPeriodReference A reference to the related gradingPeriods resource.
//schoolId	The school for which the grading period is defined.	Integer	Derived from: [Terms]SchoolID	R
//descriptor	The name of the grading period during the school year in which the grade is offered (e.g., 1st cycle, 1st semester)	Descriptor	Derived from: [Terms]Portion [Terms]Abbreviation	R
//beginDate	Month, day, and year of the first day of the GradingPeriod.	Date	[Terms]FirstDay Format:'YYYY-MM-DD'	R