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CHIRP Mapping and Data Setup

To publish immunization records to CHIRP, the following data must be set up in PowerSchool.

State Field Name

PowerSchool Navigation and Field

Description

PowerSchool [Table]FieldName

District IDStart Page > District Setup > District Info > District Information > District Number

The district number associated with the school and student.


Prefs where name="districtnumber"
Administered CodeStart Page > District Setup > Health Setup > Vaccines > Add/Edit Vaccine > CVX CodeThe vaccine code.[S_HVC_Vaccine_X]CVX_Code
Patient IDStart Page > select student > Demographics link > General Demographics page > Student number

The student number associated with the immunization record.

[Students]State_StudentNumber
Patient Name

Start Page > select studentDemographics link > General Demographics page > Student's Name: Last Name, First Name, Middle Name

The student's legal name. First and last name are required, middle name is optional.

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

Mother's Maiden NameStart Page > select student > State/Province - IN > General tab > Mother's Maiden Name

The surname of the student's mother before she was married. The maiden name is used to distinguish between students with the same last name.

[S_IN_STU_X]Mothers_Maiden_Name
Date of Birth

Start Page > select studentDemographics link > General Demographics page > DOB

The student's date of birth


[Students]DOB
Gender

Start Page > select student > Demographics link > General Demographics page > Gender

The student's gender.


[Students]Gender
Race

Start Page > select studentDemographics link > General Demographics page > Race

The student's race.

[StudentRace]RaceCd
Address

Start Page > select studentDemographics link > General Demographics page > Home Address

The student's mailing address.


[Students]Street

[Students]City

[Students]State

[Students]Zip

Phone

Start Page > select student > Demographics link > General Demographics page > Home phone

The student's home phone number.

[Students]Home_Phone

Date/Time Start of AdministrationStart Page > select student > Health > Immunizations tab > Date each dose was given - 1st

The first date the vaccine was administered.


[HealthStudDoseRec]DateAdministered

Date/Time End of AdministrationStart Page > select student > Health > Immunizations tab > Date each dose was given - 2nd, or 3rd, or 4th, or 5th

The last date the vaccine was administered.

[HealthStudDoseRec]DateAdministered

Grade Level

Start Page > select student > Transfer Info link > Add/Edit Current Enrollment page > Grade Level

The student's grade level at the time of transmission.


[Students]Grade_Level

Parent's Permission

Start Page > select student > Health > Immunizations tab > Exclude student's immunization data from CHIRP exchange.

An indicator of whether the parent has given permission to have the student's immunizations published to the state.

If selected, indicates that the parent has not given permission.

[S_IN_STU_X]CHIRP_Exchange_Exclude
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