CHIRP Mapping and Data Setup
To publish immunization records to CHIRP, the following data must be set up in PowerSchool.
State Field Name | PowerSchool Navigation and Field | Description | PowerSchool [Table]FieldName |
|---|---|---|---|
| District ID | Start Page > District Setup > District Info > District Information > District Number | The district number associated with the school and student. | Prefs where name="districtnumber" |
| Administered Code | Start Page > District Setup > Health Setup > Vaccines > Add/Edit Vaccine > CVX Code | The vaccine code. | [S_HVC_Vaccine_X]CVX_Code |
| Patient ID | Start Page > select student > Demographics link > General Demographics page > Student number | The student number associated with the immunization record. | [Students]State_StudentNumber |
| Patient Name | Start Page > select student > Demographics link > General Demographics page > Student's Name: Last Name, First Name, Middle Name | The student's legal name. First and last name are required, middle name is optional. | [Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name |
| Mother's Maiden Name | Start Page > select student > State/Province - IN > General tab > Mother's Maiden Name | The surname of the student's mother before she was married. The maiden name is used to distinguish between students with the same last name. | [S_IN_STU_X]Mothers_Maiden_Name |
| Date of Birth | Start Page > select student > Demographics link > General Demographics page > DOB | The student's date of birth | [Students]DOB |
| Gender | Start Page > select student > Demographics link > General Demographics page > Gender | The student's gender. | [Students]Gender |
| Race | Start Page > select student > Demographics link > General Demographics page > Race | The student's race. | [StudentRace]RaceCd |
| Address | Start Page > select student > Demographics link > General Demographics page > Home Address | The student's mailing address. | [Students]Street [Students]City [Students]State [Students]Zip |
| Phone | Start Page > select student > Demographics link > General Demographics page > Home phone | The student's home phone number. | [Students]Home_Phone |
| Date/Time Start of Administration | Start Page > select student > Health > Immunizations tab > Date each dose was given - 1st | The first date the vaccine was administered. | [HealthStudDoseRec]DateAdministered |
| Date/Time End of Administration | Start Page > select student > Health > Immunizations tab > Date each dose was given - 2nd, or 3rd, or 4th, or 5th | The last date the vaccine was administered. | [HealthStudDoseRec]DateAdministered |
| Grade Level | Start Page > select student > Transfer Info link > Add/Edit Current Enrollment page > Grade Level | The student's grade level at the time of transmission. | [Students]Grade_Level |
| Parent's Permission | Start Page > select student > Health > Immunizations tab > Exclude student's immunization data from CHIRP exchange. | An indicator of whether the parent has given permission to have the student's immunizations published to the state. If selected, indicates that the parent has not given permission. | [S_IN_STU_X]CHIRP_Exchange_Exclude |