CHIRP Mapping and Data Setup | PowerSchool SIS Compliance

To publish immunization records to CHIRP, the following data must be set up in PowerSchool.

State Field Name	PowerSchool Navigation and Field	Description	PowerSchool [Table]FieldName
District ID	Start Page > District Setup > District Info > District Information > District Number	The district number associated with the school and student.	Prefs where name="districtnumber"
Administered Code	Start Page > District Setup > Health Setup > Vaccines > Add/Edit Vaccine > Legacy CVX Code	The CDC-assigned CVX vaccine code used to identify the vaccine in CHIRP. Also optionally associated with a CPT Code for e-Transcript immunization reporting.	[S_HVC_Vaccine_X]CVX_Code [S_HVC_Vaccine_X]CPT_Code
Patient ID	Start Page > select student > Demographics link > General Demographics page > Student number	The student number associated with the immunization record.	[Students]State_StudentNumber
Patient Name	Start Page > select student > Demographics link > General Demographics page > Student's Name: Last Name, First Name, Middle Name	The student's legal name. First and last name are required, middle name is optional.	[Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name
Mother's Maiden Name	Start Page > select student > State/Province - IN > General tab > Mother's Maiden Name	The surname of the student's mother before she was married. The maiden name is used to distinguish between students with the same last name.	[S_IN_STU_X]Mothers_Maiden_Name
Date of Birth	Start Page > select student > Demographics link > General Demographics page > DOB	The student's date of birth	[Students]DOB
Gender	Start Page > select student > Demographics link > General Demographics page > Gender	The student's gender.	[Students]Gender
Race	Start Page > select student > Demographics link > General Demographics page > Race	The student's race.	[StudentRace]RaceCd
Address	Start Page > select student > Demographics link > General Demographics page > Home Address	The student's mailing address.	[Students]Street [Students]City [Students]State [Students]Zip
Phone	Start Page > select student > Demographics link > General Demographics page > Home phone	The student's home phone number.	[Students]Home_Phone
Date/Time Start of Administration	Start Page > select student > Health > Immunizations tab > Date each dose was given - 1st	The first date the vaccine was administered.	[HealthStudDoseRec]DateAdministered
Date/Time End of Administration	Start Page > select student > Health > Immunizations tab > Date each dose was given - 2nd, or 3rd, or 4th, or 5th	The last date the vaccine was administered.	[HealthStudDoseRec]DateAdministered
Grade Level	Start Page > select student > Transfer Info link > Add/Edit Current Enrollment page > Grade Level	The student's grade level at the time of transmission.	[Students]Grade_Level
Parent's Permission	Start Page > select student > Health > Immunizations tab > Exclude student's immunization data from CHIRP exchange.	An indicator of whether the parent has given permission to have the student's immunizations published to the state. If selected, indicates that the parent has not given permission.	[S_IN_STU_X]CHIRP_Exchange_Exclude

Set up Vaccines for CHIRP

Before immunization records can be published to or downloaded from CHIRP, each vaccine in PowerSchool must have a CVX code assigned. Vaccines without a CVX code are excluded from CHIRP publishing and flagged as dependency errors in the publish log. If a downloaded CHIRP record contains a CVX code that is not set up in PowerSchool, that record is not imported.

Vaccine Fields

Start Page, District Setup, Health Setup, Vaccines

Click a vaccine name to edit an existing vaccine, or click Add to create a new one. The following fields are available in the Add/Edit page:

State Field Name	Description	PowerSchool [Table]FieldName
Name	The name of the vaccine as it appears in PowerSchool health records.	[HealthVaccine]VaccineName
State Name	The state-defined name for the vaccine.	[HealthVaccine]StateName
Description	A description of the vaccine.	[HealthVaccine]VaccineDescription
Code	A locally assigned short code for the vaccine.	[HealthVaccine]VaccineCode
State Code	The state-assigned code for the vaccine.	[HealthVaccine]StateCode
Is Mandatory	Indicates whether this vaccine is mandatory for enrollment.	[HealthVaccine]IsMandatory
Number of Doses	The number of doses required for this vaccine.	[HealthVaccine]NumberOfDoses
CPT Code	The Current Procedural Terminology (CPT) code associated with this vaccine. Used for Indiana e-Transcript immunization reporting. A short description may be entered after the CPT code, for example: 90713 Polio.	[S_HVC_VACCINE_X]CPT_Code
Legacy CVX Code	The CDC-defined vaccine identifier (CVX code) for this vaccine. Records without a valid CVX code are excluded from all CHIRP data exchange. Maximum length is 3 characters. This field is required for CHIRP publishing and downloading.	[S_HVC_VACCINE_X]CVX_Code

Set up a Vaccine recent update

Start Page, District Setup, Under Health Setup, Vaccines

To edit an existing vaccine, click the vaccine name. To add a new vaccine, click Add.
In Add/Edit Vaccine, enter the standard vaccine details (Name, Description, Code, Number of Doses, and so on).
In the CPT Code field, enter the CPT code for this vaccine. You may include a short description after the code. For example, 90713 Polio.
In the Legacy CVX Code field, enter the 2- or 3-digit CVX code assigned by the CDC for this vaccine. This value must be a valid numeric CVX code. For a list of valid CVX codes, refer to the CDC VX vaccine code list.
Click Update to save the vaccine details.
Click Submit on the Vaccines page to save all changes.

Immunization records for vaccines without a Legacy CVX Code will appear as Missing CVX Code dependency errors in the CHIRP dashboard and will not be published to or downloaded from CHIRP until the CVX code is configured.