Staff Setup

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Entering Information

Edit Information

Name (Last, First MI)

Enter the name.

Format: LastName, FirstName MiddleName

[Users]LastFirst

[Users]Last_Name

[Users]First_Name

[Users]Middle_Name

N/A

25

20

20

Student Course Enrollment

Staff Assignments

Staff Demographics

Program Contacts

ISAT

IRI

Calculate Section Level FTE 

Email Address

Enter the teacher’s email address.

[Users]Email_Addr

N/A

Program Contacts

IRI

Title

Enter the name prefix for the staff member, if appropriate.

[Users]Title

8

Staff Demographics

IRI

Gender

Choose Male or Female from the pop-up menu.

[UsersCoreFields]Gender

1

Staff Demographics

Federal Ethnicity and Race: Ethnicity

Choose Yes or No for the Hispanic or Latino ethnicity.

Note: Decline to specify is not a valid option for Idaho.

Valid values:

• -1 – Default, no value

• 0 – No, not Hispanic or Latino

• 1 – Yes, Hispanic or Latino

[Users]Fedethnicity

1

Staff Demographics

Federal Ethnicity and Race: Race

Select one or more checkboxes for the appropriate federal race category.

Note: Decline to specify is not a valid option for Idaho.

[TeacherRace]Racecd=01, 02, 03, 04, 05

1

Staff Demographics

Reporting Ethnicity

Choose the staff ethnicity, to be used in PowerSchool reports.

[Users]Ethnicity

N/A

Not Used

ID

Enter the teacher’s ID.

[Users]TeacherNumber

15

Staff Demographics

Staff Assignments

ISAT

Calculate Section Level FTE 

School

Choose the school from the pop-up menu.

[SchoolStaff]SchoolID

4

Staff Demographics

School Phone #

Enter the student’s school phone number.

[Users]School_Phone

N/A

IRI

SSN

Enter the teacher’s social security number.

[Users]SSN

N/A

Not Used

DOB

Enter the teacher’s date of birth.

[UsersCoreFields]DOB

10

Staff Demographics

Staff Status

Choose the staff status.

Valid values:

• 0 – Not Assigned

• 1 – Teacher

• 2 – Staff

• 3 – Lunch Staff

• 4 – Substitute

[SchoolStaff]StaffStatus

1

Not Used

Status

Choose the employment status.

Valid values:

• 1 – Current

• 2 – No longer here

[SchoolStaff]Status

1

Staff Demographics

Staff Assignments

Idaho Staff ID

 Enter the teacher's unique Idaho staff educational identification number (EDUID).

[S_ID_USR_X]IdahoStaffID

10

Student Course Enrollment

Staff Assignments

Staff Demographics

Program Contacts

Contract Employee

Select the checkbox if the employee is a contract employee.

Note: This field is used by PowerSchool Special Education.

[S_ID_USR_X]ContractEmployee

N/A

New/Edit Idaho Program Contact

Navigation: Start Page, Select Staff, Compliance, Program Contacts

Start Date

The date when the staff is added in the contact.

[S_ID_USR_ProgramContacts_C]StartDate

Program Contacts

End Date

The last date when the staff stops being a contact.

[S_ID_USR_ProgramContacts_C]EndDate

Program Contacts

School/Building ID

The idaho assigned school or building identifier for which this role applies.

[S_ID_USR_ProgramContacts_C]schoolID

Program Contacts

Role Code

The code assigned to the staff role.

[S_ID_USR_ProgramContacts_C]RoleCode

Program Contacts

Role Title

The title to the staff role.

[S_ID_USR_ProgramContacts_C]RoleTitle

Program Contacts

Job Title

The staff member's primary job title.

[S_ID_USR_ProgramContacts_C]JobTitle 

Program Contacts

Primary Contact

Select to indicate the staff is primary contact

[S_ID_USR_ProgramContacts_C]IsPrimaryContact

Program Contacts

Adding Idaho Staff Demographics and Employment

Edit Information > Idaho Staff Demographics and Employment

Note: Select the Staff Demographics and Employment link on the Edit Information page.

Primary Staff Record

Choose Yes from the pop-up menu to indicate the primary record for staff with assignments at multiple schools.

[S_ID_SSF_X]IsPrimaryStaff

N/A

Staff Demographics

Location Code

Enter the location code for the staff.

Note: Overrides assigned school number.

[S_ID_SSF_X]Location

4

Staff Assignments

Staff Demographics

Program Contacts

Prefix (Ex: Mr., Mrs., Dr.)

Enter the prefix for the staff member

[S_ID_USR_X]Staffprefix

N/A

Staff Demographics

Former Name(s)

Enter the former name of the staff.

[S_ID_USR_X]FormerNames

50

Staff Demographics

Legal First Name

The staff’s first name.

[S_ID_USR_X]LegalFirstName

35

Staff Assignments

Staff Demographics

Legal Middle Name

The staff’s middle name.

[S_ID_USR_X]LegalMiddleName

30

Staff Assignments

Staff Demographics

Legal Last Name

The staff’s last name.

[S_ID_USR_X]LegalLastName

35

Staff Assignments

Staff Demographics

Previous Teacher ID

Enter the previous teacher ID for the staff.

[S_ID_USR_X]PreviousTeacherID

N/A

TBD

Idaho Staff ID

 Enter the teacher's unique Idaho staff educational identification number (EDUID).

[S_ID_USR_X]IdahoStaffID

10

Student Course Enrollment

Staff Assignments

Staff Demographics

Program Contacts

Is Citizen

Choose Yes or No from the pop-up menu.

[S_ID_USR_X]Citizen

1

Staff Demographics

Has Certified Assignments*

Choose Yes or No from the pop-up menu.

Note: If this field is Yes, then the Is Paraprofessional field must be N – Not Paraprofessional.

[S_ID_USR_X]IsCertified

1

Staff Demographics

Is Paraprofessional*

Choose one of the following from the pop-up menu.

• R - Regular Paraprofessional

• T - Title Paraprofessional

• N - Not Paraprofessional

Note: If this field is R or T, then the Has Certified Assignments field must be No.

[S_ID_USR_X]IsParaPro

1

Staff Demographics

Initial Certification Year

Enter the year in which the staff member received the certification. Leave blank if not certified.

[S_ID_USR_X]CertificationYear

4

Staff Demographics

Initial Certification State

Select the state in which the staff member received the certification. Leave blank if not certified.

[S_ID_USR_X]CertificationState

2

Staff Demographics

Degree Claimed*

Choose the highest degree to be claimed for reporting purposes.

See the Appendix for valid values.

[S_ID_USR_X]HighestDegree

[S_ID_USR_X]Addldegree1

[S_ID_USR_X]Addldegree2

[S_ID_USR_X]Addldegree3

[S_ID_USR_X]Addldegree4

2

Staff Demographics

Year of Degree

Enter the date of the highest degree to be claimed for reporting purposes.

[S_ID_USR_X]DegreeYear

[S_ID_USR_X]Degree1Year

[S_ID_USR_X]Degree2Year

[S_ID_USR_X]Degree3Year

[S_ID_USR_X]Degree4Year

4

Staff Demographics

Institution

The name of the institution that granted the degree the employee has Claimed for funding purposes.

Note: Smart search; start typing by name to search.

[S_ID_USR_X]CaimDegreeInst

[S_ID_USR_X]Degree1Institution

[S_ID_USR_X]Degree2Institution

[S_ID_USR_X]Degree3Institution

[S_ID_USR_X]Degree4Institution

3

Staff Demographics

State of Institution

The two character postal code where the Institution of degree is based.

[S_ID_USR_X]ClaimDegreeState

[S_ID_USR_X]Degree1State

[S_ID_USR_X]Degree2State

[S_ID_USR_X]Degree3State

[S_ID_USR_X]Degree4State

2

Staff Demographics

CIP Code

Enter the program name for the degree claimed.

Note: Smart search; start typing by name to search.

[S_ID_USR_X]ClaimedMajor

[S_ID_USR_X]Degree1Major

[S_ID_USR_X]Degree2Major

[S_ID_USR_X]Degree3Major

[S_ID_USR_X]Degree4Major

7

Staff Demographics

Additional Credits beyond the claimed highest degree

Enter the college transcript credit earned beyond the highest degree claimed.

[S_ID_USR_X]AddlCredits

6

Staff Demographics

Student Performance Considered

Choose if student performance was considered in the evaluation.

Valid values:

• 4 - Distinguished

• 3 - Proficient

• 2 - Basic

• 1 - Unsatisfactory

 [S_ID_USR_X]StuAchieveRating

1

Staff Demographics

Non Cert Minimum Credits Date (MM/DD/YYYY)

Enter the date the minimum credits were completed.

[S_ID_USR_X]MinCreditsDate

10

Staff Demographics

Minimum Credits Institution

For non-certified parapro instructional assistants, the institution granting the credits.

Note: Smart search; start typing by name to search.

[S_ID_USR_X]MinCreditsIHE

3

Staff Demographics

Minimum Credits Institution State

For non-certified parapro instructional assistants, the state where the institution that granted the credit is based.

Note: Smart search; start typing by name to search.

[S_ID_USR_X]MinCreditsIHEState

2

Staff Demographics

Parapro High School Diploma Type

Choose the diploma type earned by non-certified paraprofessional.

Valid values:

• D – Regular High School Diploma

• G – GED or Equivalent

• X – No Diploma or Something Else

[S_ID_USR_X]ParaHSDiplomaType

1

Staff Demographics

ParaPro Exam Date (MM/DD/YYYY)

Enter the date ETS paraprofessional exam was earned.

[S_ID_USR_X]ParaExamdate

10

Staff Demographics

ParaPro Exam Score

Enter the score from the ETS paraprofessional Exam.

[S_ID_USR_X]ParaExamScore

4

Staff Demographics

Is ParaPro Praxis

Choose Yes or No from the pop-up menu.

[S_ID_USR_X]ParaPraxis

1

Staff Demographics

Is ParaPro Out of State

Choose Yes or No from the pop-up menu.

[S_ID_USR_X]ParaExamOS

1

Staff Demographics

Transcript Year

Enter the most recent year the staff member received college transcript credits

[S_ID_USR_X]TranscriptYear

4

Staff Demographics

Years of prior teaching experience (Leave blank for non-certified staff)

In an Idaho public K-12 school

Enter the years of prior teaching experience in an Idaho public K-12 school.

Note: Leave blank for non-certified staff members.

[S_ID_USR_X]IdahoK12Experience

4

Staff Demographics

In any public K-12 school in another state (excluding Idaho)

Enter the years of prior teaching experience in any public K-12 school in another state (excluding Idaho)

Note: Leave blank for non-certified staff members.

[S_ID_USR_X]K12PublicExperience

4

Staff Demographics

In any non-public K-12 school in any state - private or parochial

Enter the Years of prior teaching experience in any non-public K-12 school in any state - private or parochial.

Note: Leave blank for non-certified staff members.

[S_ID_USR_X]K12PrivtaeExperience

4

Staff Demographics

In an Idaho institution of Higher Education

Enter the years of prior teaching experience in an Idaho institution of Higher Education.

Note: Leave blank for non-certified staff members.

[S_ID_USR_X]IdahoHEExperience

4

Staff Demographics

In any institution of Higher Education in another state (excluding Idaho)

Enter the years of prior teaching experience in any institution of Higher Education in another state (excluding Idaho).

Note: Leave blank for non-certified staff members.

[S_ID_USR_X]HEExperience

4

Staff Demographics

Employment Date (MM/DD/YYYY)*

Enter the date first hired by school district.

[S_ID_USR_X]HireDate

10

Staff Demographics

Years in District working under contract (including current year)

 The number of annual contracts the employee has signed and been employed by the school district.

[S_ID_USR_X]YearsInDistrict

4

Staff Demographics

Employment Status

Choose the employment status type.

Valid values:

• A – Active

• I – Inactive

• T – Terminated

[S_ID_USR_X]EmploymentStatus

2

Staff Demographics

Inactive/Termination Date (MM/DD/YYYY)

Enter the staff inactive/termination date.

[S_ID_USR_X]TerminationDate

10

Staff Demographics

Inactive/Termination Reason

Choose the staff inactive/termination reason.

See the Appendix for valid values.

Note: Required if Inactive/Termination Date is populated.

[S_ID_USR_X]TerminationReason

2

Staff Demographics

Deprecated Fields

Evaluation Date (MM/DD/YYYY)

Enter the date of the evaluation.

Note: If populated, Evaluation Results must be selected.

[S_ID_USR_X]EvalDate

10

No longer used

Professional Practice Rating

For Teachers and Pupil Personnel Certificate Holders and Principals, the professional practice level of performance from the evaluation Valid values:

• 4 - Distinguished

• 3 - Proficient

• 2 - Basic

• 1 - Unsatisfactory

 [S_ID_USR_X]profPractRating

1

No longer used

Professional Performance Criteria Met

Choose Yes or No from the pop-up menu to indicate if the staff member meets all performance criteria

[S_ID_USR_X]profPerfCriteriaMet

2

No longer used

Professional Endorse Date

Enter the date the staff member received their professional endorsement.

[S_ID_USR_X]profEndorseDate

10

No longer used

Editing Contract Info

Edit Information > Idaho Staff Demographics and Employment> Contract Info

Entering a New Contract Record

Edit Information > Idaho Staff Demographics and Employment> Contract Info> Create New Contract Record

Contract Number

Select the contract number that represents this contract.

[S_ID_USR_X]ContractNumber

1

Staff Demographics

Contract Type

For certified staff, the type of contract that was actually signed for the current school year.

[S_ID_USR_X]ContractType

2

Staff Demographics

Contract Start Date

The effective start date of the contract

[S_ID_USR_X]ContractStartDate

10

Staff Demographics

Contract End Date

The effective end date of the contract.

In most cases, this should reflect the last day of school. It can be left blank throughout the school year.

[S_ID_USR_X]ContractEndDate

10

Staff Demographics

Base Salary

For Certified staff, the base salary on the Contract rounded to the nearest dollar.

[S_ID_USR_X]BaseSalary

6

Staff Demographics

Days

For certified staff, The annual number of days based on a five day work week contracted in this contract.

[S_ID_USR_X]ContractDays

3

Staff Demographics

Hours

For certified staff, the total annual hours contracted in the contract for the year.

[S_ID_USR_X]ContractHours

4

Staff Demographics

FTE

The full-time equivalent for contract 1. FTE is calculated by dividing the amount of time employed by the time normally required for a full-time position.

[S_ID_USR_X]ContractFTE

4

Staff Demographics

Contract Funding Code 1

The code for how the employee is funded - source 1

[S_ID_USR_X]FundSource1

2

Staff Demographics

Contract Percent Source 1

The percentage of funding from source 1

Format: 99.99

[S_ID_USR_X]PercentSource1

6

Staff Demographics

Contract Funding Code 2

The code for how the employee is funded - source 2 - if any

[S_ID_USR_X]FundSource2

2

Staff Demographics

Contract Percent Source 2

The percentage of funding from source 2

Format: 99.99

[S_ID_USR_X]PercentSource2

6

Staff Demographics

Contract Funding Code 3

The code for how the employee is funded - source 3 - if any

[S_ID_USR_X]FundSource3

2

Staff Demographics

Contract Percent Source 3

The percentage of funding from source 3.

Format: 99.99

[S_ID_USR_X]PercentSource3

6

Staff Demographics

Contract Funding Code 4

The code for how the employee is funded - source 4 - if any

[S_ID_USR_X]FundSource4

2

Staff Demographics

Contract Percent Source 4

The percentage of funding from source 4

Format: 99.99

[S_ID_USR_X]PercentSource4

6

Staff Demographics

Extra Pay 1 Code

Select the code for the special or supplemental duties performed which are not in the base pay.

[S_ID_USR_X]ExtraPay1

1

Staff Demographics

Extra Pay 1 Amount

Enter the amount of extra pay received rounded to the nearest dollar.

[S_ID_USR_X]ExtraPayAmount1

6

Staff Demographics

Extra Pay 2 Code

Select the code for the special or supplemental duties performed which are not in the base pay.

[S_ID_USR_X]ExtraPay2

1

Staff Demographics

Extra Pay 2 Amount

Enter the amount of extra pay received rounded to the nearest dollar.

[S_ID_USR_X]ExtraPayAmount2

6

Staff Demographics

Extra Pay 3 Code

Select the code for the special or supplemental duties performed which are not in the base pay.

[S_ID_USR_X]ExtraPay3

1

Staff Demographics

Extra Pay 3 Amount

Enter the amount of extra pay received rounded to the nearest dollar.

[S_ID_USR_X]ExtraPayAmount3

6

Staff Demographics

Extra Pay 4 Code

Select the code for the special or supplemental duties performed which are not in the base pay.

[S_ID_USR_X]ExtraPay4

1

Staff Demographics

Extra Pay 4 Amount

Enter the amount of extra pay received rounded to the nearest dollar.

[S_ID_USR_X]ExtraPayAmount4

6

Staff Demographics

Non Certified Funding Code 1

The code for how this non-certified assignment is funded - source 1

[S_ID_USR_X]ncFundSource1

2

Staff Demographics

Non Certified Percent Source 1

The percentage of funding from source 1 (format: 999.99)

[S_ID_USR_X]ncPercentSource1

6

Staff Demographics

Non Certified Funding Code 2

The code for how this non-certified assignment is funded - source 2

[S_ID_USR_X]ncFundSource2

2

Staff Demographics

Non Certified Percent Source 2

The percentage of funding from source 2 (format: 999.99)

[S_ID_USR_X]ncPercentSource2

6

Staff Demographics

Non Certified Funding Code 3

The code for how this non-certified assignment is funded - source 3

[S_ID_USR_X]ncFundSource3

2

Staff Demographics

Non Certified Percent Source 3

The percentage of funding from source 3 (format: 999.99).

[S_ID_USR_X]ncPercentSource3

6

Staff Demographics

TNon Certified Funding Code 4

The code for how this non-certified assignment is funded - source 4

[S_ID_USR_X]ncFundSource4

2

Staff Demographics

Non Certified Percent Source 4

The percentage of funding from source 4 (format: 999.99)

[S_ID_USR_X]ncPercentSource3

6

Staff Demographics

Editing Idaho Staff Assignments

Edit Information > Idaho Staff Assignments > New/Edit Idaho Staff Assignments

Note: Select the Staff Assignments link on the Edit Information page.

Start Date

Enter the date the staff assignment began.

Format: MM/DD/YYYY

[S_ID_USR_StaffAssignments_C] EffectiveDate

N/A

Staff Assignments

End Date

Enter the date the staff assignment ended.

Note: Not required for active assignments.

Format: MM/DD/YYYY

[S_ID_USR_StaffAssignments_C]EndDate

N/A

Staff Assignments

Period/Assignment Number

Enter the period number.

[S_ID_USR_StaffAssignments_C] PeriodNumber

10

Staff Assignments

Teaching Role

Choose the primary role for the teacher of the class.

Valid values:

• Not Applicable

• 1 - Lead Team Teacher

• 2 - Assisting Teacher

• C - Co-Teacher

• L - Long Term Substitute

• P - Proctor

• T - Teacher of Record

• X - Short Term Substitute

Note: Default value for section based assignments is T. Virtual table based assignments will default to null if there is no saved value.

[S_ID_USR_StaffAssignments_C] TeachingRole

1

Staff Assignments

Assignment Code

Enter the assignment code number or description.

Note: Smart search; start typing by code number or description to search.

[S_ID_USR_StaffAssignments_C] AssignmentCode

6

Staff Assignments

FTE

Enter the staff member’s FTE.

[S_ID_USR_StaffAssignments_C]FTE

4

Staff Assignments

School ID

Choose the school ID.

[S_ID_USR_StaffAssignments_C]SchoolID

Staff Assignments

Contract Number

Choose the contract number.

Valid values:

• 1 – 1

• 2 – 2

• 3 – 3

[S_ID_USR_StaffAssignments_C]ContractNo

1

Staff Assignments

Non-certified Rate

Enter the non-certified rate.

Valid values: 0 – 999.99

[S_ID_USR_StaffAssignments_C] NoncertRate

6

Staff Assignments

Non-certified Hours per week

Enter the number of non-certified hours per week.

Valid values: 0 – 99.99

[S_ID_USR_StaffAssignments_C] NoncertHours

4

Staff Assignments

Non-certified Week

Enter the number of non-certified weeks.

Valid values: 0 – 52

[S_ID_USR_StaffAssignments_C] NoncertWeek

2

Staff Assignments

Defining HQT

Edit Information > HQT

Use this page to track HQT data for teachers and other staff members. Teachers and staff members that have multiple endorsements will need multiple records on this page (one record per endorsement). These records can span multiple years.

If a teacher is teaching a section/course that is set to an assignment/state course code that requires HQT, and that teacher is NOT HQT, an HQT must be created and it should reflect that the teacher is not yet HQT.

If a section/course is set to an assignment/state course code that does NOT require HQT, an HQT record does NOT need to be created.

Note: If a teacher/staff member goes from Not HQT to HQT during the course of the school year, the Not HQT record should be kept and a new record should be created to reflect the teacher’s/staff member’s new HQT status.

Endorsement

Select the endorsement that the teacher/staff member.

A record will be created for each endorsement a teacher/staff member has.

[S_ID_SSF_HQT_C]endorsementcode

4

Staff Assignments

Qualification Reason

If the teacher/staff member is HQT, select the method in which they obtained that status.

Note: Required for HQT teachers/staff. Not required for non HQT teachers/staff.

[S_ID_SSF_HQT_C]qualreason

1

Staff Assignments

Record Start Date

Enter the Certification date.

Note: Required for all records.

[S_ID_SSF_HQT_C]hqtstartdate

10

Staff Assignments

Record End Date

Enter the certification end date. This date can be left blank if there is no known end date.

Note: Required for records that are no longer current.

[S_ID_SSF_HQT_C]hqtenddate

10

Staff Assignments

Means to HQT

If the teacher/staff member is not HQT, select the means by which they will obtain HQT status.

Note: Required for non HQT teachers/staff.

[S_ID_SSF_HQT_C]hqtmeans

1

Staff Assignments

Expected Date for HQT

Enter the date the teacher/staff member is expected to become HQT

Note: Required for non HQT teachers/staff.

[S_ID_SSF_HQT_C]hqtdate

10

Staff Assignments

Entering FTE Validation

Edit Information > FTE Validation

Adding Staff Assignments

Edit Information > FTE Validation> Staff Assignments

Assignment Code

The assignment code for the assignment record being displayed.

[S_ID_USR_StaffAssignments_C] AssignmentCode

[S_ID_CRS_X]CourseCode

[S_ID_SEC_X]CourseCode

[S_ID_SEC_X]AssignmentCode

[S_ID_SEC_X]CoTeachAssignmentCode

[S_ID_SEC_X]CoTeach2AssignmentCode

N/A

Staff Demographics

Staff Assignments

Section

The course-section number of the assignment.

Note: Only applicable to sectio- based assignments and is blank for virtual record staff assignment records.

[Courses]Course_Number

[Sections]Section_Number

N/A

Staff Assignments

Calculate Section Level FTE

Start Date

The assignment start date of the assignment record

[S_ID_USR_StaffAssignments_C] EffectiveDate

[S_ID_SEC_X]StartDate

[S_ID_SEC_X]CoTeachStartDate

[S_ID_SEC_X]CoTeach2StartDate

N/A

Staff Demographics

Staff Assignments

Calculate Section Level FTE

End Date

The assignment end date of the assignment record.

[S_ID_USR_StaffAssignments_C]EndDate

[S_ID_SEC_X]EndDate

[S_ID_SEC_X]CoTeachEndDate

[S_ID_SEC_X]CoTeach2EndDate

N/A

Staff Demographics

Staff Assignments

Calculate Section Level FTE

School

The number of the school to which the assignment is tied.

[S_ID_USR_StaffAssignments_C]SchoolID

[Sections]SchoolID

[Schools]Alternate_School_Number

[Schools]School_Number

[Prefs]Value where

[Prefs]Name = ID_BuildingNumber

N/A

Staff Demographics

Staff Assignments

Calculate Section Level FTE 

FTE

The FTE value for the assignment.

Note: The value in this field may be entered manually or calculated. For calculation details, see Calculate Section Level FTE.

[S_ID_USR_StaffAssignments_C]FTE

[S_ID_SEC_X]FTE

[S_ID_SEC_X]CoTeachFTE

[S_ID_SEC_X]CoTeach2FTE

N/A

Staff Demographics

Staff Assignments

Calculate Section Level FTE

Requires Staff Level HQT Record

Indicates whether the displayed assignment code (first column) requires HQT and therefore requires a staff level HQT record be entered for the staff member.

Note: If the displayed value is blank or N, the staff member does not need to have a staff level HQT record for this assignment.

[S_ID_ASGMTENDORSEMT_S]HQT

1

N/A

Endorsements

A list of the endorsement(s) a teacher has that count towards the assignment code in the first column.

Note: Only endorsements that count towards an assignment code will be displayed here. If the assignment code in the first column does not require HQT, this will be blank.

[S_ID_SSF_HQT_C]EndorsementCode

N/A

N/A

Editing Staff Demographics

Edit Information > FTE Validation > Staff Demographics

Contract

The contract number.

[S_ID_USR_X]ContractType1

[S_ID_USR_X]ContractType2

[S_ID_USR_X]ContractType3

10

Staff Demographics

Staff Assignments

Calculate Section Level FTE 

School

The school number for the contract.

[SchoolStaff]SchoolID

10

Staff Demographics

Staff Assignments

FTE

The FTE value of the contract.

Note: The value in this field may be manually entered or calculated. For calculation information, seeCalculate Section Level FTE.

[S_ID_USR_X]ContractFTE1

[S_ID_USR_X]ContractFTE2

[S_ID_USR_X]ContractFTE3

10

Staff Demographics

Staff Assignments

Calculate Section Level FTE

Viewing Deprecated Fields

Edit Information > Deprecated Fields

Competency Checklist Date (MM/DD/YYYY)

Enter the date competency checklist requirements were met.

[S_ID_USR_X]CompetencyDate

10

N/A

Grade Level Override

Choose the grade level override for the class.

See the Appendix for valid values.

Note: This will default to MX if there is no specified value.

[S_ID_USR_StaffAssignments_C] GradeLevel

2

N/A

Instructional Setting

Choose the instructional setting type for the class.

Valid values:

• Not Applicable

• RC - Regular Classroom

• RR - Resource Room

• SC - Self-Contained Classroom

• CT - Co Taught

• ES - Sheltered English Class

Note: Default value for section based assignments is RC. For virtual table based assignments, this will default to blank if there is no saved value.

[S_ID_USR_StaffAssignments_C] InstructionalSetting

2

N/A

Evaluation Results

Choose the evaluation result.

Valid values:

• Blank

• D – Distinguished

• P – Proficient

• B – Basic

• U - Unsatisfactory

Note: Default value is blank.

[S_ID_USR_X]EvalResults

1

Staff Demographics v5

Student Performance Considered

Choose if student performance was considered in the evaluation.

Valid values:

• Y – Yes

• N – No

• X – Not Applicable

[S_ID_USR_X]IncStuPerf

1

Staff Demographics v5

The calculated row on the state salary schedule where this staff member is placed

Enter the calculated row on the state salary schedule where this staff member is placed.

[S_ID_USR_X]Schedulerow

2

Staff Demographics v5

The calculated column on the state salary schedule where this staff member is placed

Enter the calculated column on the state salary schedule where this staff member is placed.

[S_ID_USR_X]ScheduleColumn

2

Staff Demographics v5

The calculated index from the state salary schedule where this staff member is placed

Enter the calculated index from the state salary schedule where this staff member is placed.

[S_ID_USR_X]ScheduleIndex

7

Staff Demographics v5

Contract Type

Select the type of contract that was signed for the current school year.

Note: This is only required for certified staff members.

[S_ID_USR_X]ContractType1

[S_ID_USR_X]ContractType2

[S_ID_USR_X]ContractType3

2

Staff Demographics v5

Base Salary

Enter the base salary for each applicable contract type.

Note: This is only required for certified staff members.

[S_ID_USR_X]BaseSalary1

[S_ID_USR_X]BaseSalary2

[S_ID_USR_X]BaseSalary3

6

Staff Demographics v5

Days

Enter the annual number of days if any, based on a five day work week contracted on for the applicable contract.

Note: This is only required for certified staff members.

[S_ID_USR_X]ContractDays1

[S_ID_USR_X]ContractDays2

[S_ID_USR_X]ContractDays3

3

Staff Demographics v5

Hours

Enter the total annual hours contracted for the applicable contract, if any, for the year.

Note: This is only required for certified staff members.

[S_ID_USR_X]ContractHours1

[S_ID_USR_X]ContractHours2

[S_ID_USR_X]ContractHours3

4

Staff Demographics v5

FTE

Enter the full time equivalent for the applicable contract.

Note: This is only required for certified staff members.

[S_ID_USR_X]ContractFTE1

[S_ID_USR_X]ContractFTE2

[S_ID_USR_X]ContractFTE3

4

Staff Demographics v5

The code for how the employee is funded - source 1*

Select the code for how the employee is funded.

[S_ID_USR_X]FundSource1

2

Staff Demographics v5

The percentage of funding from source 1*

Enter the percentage of funding from source 1.

[S_ID_USR_X]FundedFTE1

4

Staff Demographics v5

The code for how the employee is funded - source 2

Select the code for how the employee is funded.

[S_ID_USR_X]FundSource2

2

Staff Demographics v5

The percentage of funding from source 2 (format: 999.99)

Enter the percentage of funding from source 2.

[S_ID_USR_X]FundedFTE2

4

Staff Demographics v5

The code for how the employee is funded - source 3

Select the code for how the employee is funded.

[S_ID_USR_X] FundSource3

2

Staff Demographics v5

The percentage of funding from source 3 (format: 999.99)

Enter the percentage of funding from source 3.

[S_ID_USR_X]FundedFTE3

4

Staff Demographics v5

The code for how the employee is funded - source 4

Select the code for how the employee is funded.

[S_ID_USR_X]FundSource4

2

Staff Demographics v5

The percentage of funding from source 4 (format: 999.99)

Enter the percentage of funding from source 4.

[S_ID_USR_X]FundedFTE4

4

Staff Demographics v5

Is Title 1 ParaProfessional*

Choose Yes or No from the pop-up menu.

[S_ID_USR_X]IsTitleParaPro

1

Staff Demographics