Extended Learning Participation (ELP) Setup

Overview

The ELP tracks student participation in extended learning opportunities outside regular school hours.

• Option 1: Configuring ELP within PowerSchool - Complete internal tracking and management

• Option 2: Using External Systems - External tracking with PowerSchool override records

Option 1: Configuring ELP in PowerSchool

Use this method when your district wants to track and manage all ELP data entirely within PowerSchool, including attendance tracking and program participation.

Step 1: School Setup

Navigate to School Configuration:

1. Go to Start Page > District > Schools/School Info

2. Select the Remote School that will be used for Expanded Learning Program sections

   • If you don't have a remote school, create a new remote school by selecting the checkbox Is a Summer School.

   • Remote schools are specifically designed for programs like ELP that operate outside traditional school settings

3. Select "Is this remote school used for ELP Programs" option.

Step 2: Course and Section Setup

Configure Courses:

1. Navigate to Courses within your remote school

2. For each course that delivers ELP content:

   • Open the course record

   • Set "Expanded Learning Program Indicator" to Yes

   • Save the course

Configure Sections:

3. Navigate to Sections for your ELP courses 4. For each section delivering ELP:

• Open the section record

• Set "Expanded Learning Program Indicator" to "Yes"

• Save the section

Step 3: Student Enrollment

Enroll Participating Students:

1. Enroll students into the ELP-designated sections

2. Ensure enrollment dates align with program participation periods

Step 4: Attendance Code Setup

Create ELP-Specific Attendance Codes:

1. Navigate to Attendance Codes setup

2. Create dedicated codes for ELP tracking, such as:

   • ELP-Present (for program attendance)

   • ELP-Absent (for program absences)

   • ELP-Partial (if tracking partial attendance)

Enable ELP Indicator: 3. For each ELP attendance code:

• Open the attendance code record and check the option "Is this an ELP Attendance Code?"

• Save the attendance code

Step 5: Daily Attendance Tracking

Record Student Attendance:

• Use your designated ELP attendance codes to track daily participation

• Any attendance duration (even 5 minutes) counts as one full day

• Consistently track attendance throughout the program period

Option 2: External Tracking and PowerSchool Overrides

Use this method when your district manages ELP data in external systems (enrichment software, spreadsheets, etc.) but needs to report through PowerSchool.

Skip initial Setup

• Skip setup steps 1-4 from Option 1 above

• No need to configure schools, courses, sections, or attendance codes

Create Program Records

For each ELP participant:

1. Navigate to Student Program Records:

   • Go to the student's record

   • Access Program Eligibility or Student Programs section

2. Create Program Code 194 Record:

   • Add new program eligibility record

   • Select Program Code 194 (designated for ELP)

   • Set appropriate program start and end dates

3. Enter Attendance Override:

   • Locate "Number of Days Attended (Override)" field.

   • Enter the total number of days the student attended ELP

   • This data should come from your external tracking system

4. Save the Record:

   • Ensure all required fields are completed

   • Save the program eligibility record