Monthly Attendance Register Report
Introduction
The Monthly Attendance Register report specified by the Alabama State Department of Education is a twenty-three days student attendance report by grade. This report provides an audit of the Enrollment by Grade Report. By default, the codes and values displayed in the report represent only full-day absences and attendance. This report runs in District mode by default. If you would like to report to run for the currently selected school, select the current school only.
Selection Criteria
- Attendance months should be set up for the academic session prior to generating this report.
- A maximum of 23 days is allowed per month.
Report Input
This report is run at the District and School level.
Navigation: Start Page > Reports > Reports (State Reports) > AL Monthly Attendance Register
Field | Description |
Use | If run at the district level, choose one of the following from the pop-up menu:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Students to Include | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running a report. |
Select student identification type | Choose the student(s) based on one of the following criteria:
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Absence Code | Select the Absence Code based on which you want to generate the report. |
Duration | Select the Month for which you want to generate the attendance data. |
Report Type | Choose any one of the following Report types:
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Order by | Click Order by to select the grouping order for printing the report and Submit.
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Report Output
The Detailed Report
Format: PDF
File Name: AL Monthly Attendance Register report
See PowerSource for assistance with troubleshooting ADA and ADM calculations.
Data Element | Description | |
School | The identification number of the school. | [Schools]school_number |
School Name | The name of the school. | [Schools]name |
Academic Year | The academic year for which the report is applicable. | Format = YYYY-YYYY |
District Number/Name | The district number and name. | [Prefs]DistrictNumber, districtname |
Page | Page numbers in the report. | Page number. (page 1, page 2, etc) |
Date Run | The Date and Time the report is generated. | Format = YYYY-YYYY. |
Month | The Month for which the report is generated (Use Reporting Segment). | Month |
From | The Start Date of the Attendance Month selected on the input page. | Format = YYYY-YYYY |
To | The End Date of the Attendance Month selected on the input page. | Format = YYYY-YYYY |
Codes Selected | The state codes for the Absence Reason(s) selected. | Absence codes |
Name | Name of the student. | [students]lastfirst |
ID | State Identification number of the student. | [students]state_studentnumber |
Grade | Grade Level of the student. | [students]grade_level |
TR | Transporation type of student. | [transportation]type |
Absence Category | Absence Category codes. | [Attendance_codes]Attn_codes |
Absence Reason | Reason for absence. | Attn_codes |
Report Type | Types of reports that can be printed. | Detail, Summary, Both |
Period | Duration of a class. | Period |
Order By | The grouping order for printing the report. | Last Name, Grade Level |
Format | The format of the report. |
The Group Summary Report
Format: PDF
File Name: AL Monthly Attendance Register report
Data Element | Description | [Table]FieldName |
---|---|---|
Attendance | Days Absent | Attendance |
Attendance | Total Absentees in the class | Attendance |
Students, Attendance | Count/Males | Students, Attendance |
Count/Transported | The count of students using transportation. | Students, transportation |
Count/Non-Trans | The count of students not availing the transportation facility. | Students, transportation |
Count/Race | Student attendance according to ethnicity | Students, Attendance, ethnicity |
Enrolled | The count of students enrolled | ps_adaadm_defaults_all, Field: Membershipvalue |
Absent | The count of absent students | ps_adaadm_defaults_all, Field: AttendanceValue=0 |
%Absent | The percentage of absent students | ps_adaadm_defaults_all, Field: AttendanceValue=0 divided by No of Students |
Present | Te count of students who are present | ps_adaadm_defaults_all, Field: AttendanceValue=1 |
%Present | Percentage of present students | ps_adaadm_defaults_all, Field: AttendanceValue=1 divided by No of Students |
ADA | Average Daily Attendance, that is, the average number of students per day recorded as "present" for a specified date range or attendance period. | sum(days in mem) - Sum(days_absent) / No of days |
ADM | Average Daily Membership, that is, the average number of students per day enrolled) for a specified date range or attendance period. | sum(days in mem) / No of days |