Demographics
On this page:
Introduction
The Demographics page enables you to enter data related to student demographics. This information is used in the Alabama State Reporting Extracts.
Data Collection
Student Demographics
Navigation: Start page > Student Selection > Demographics
| Data Element | Description | Table.FieldName | Length |
|---|---|---|---|
| Suffix | Student's name suffix | [S_STU_X]Suffix | 3 |
| County Name | County Name under the Home Address header and Mailing Address header (if differs from Home Address) | [S_AL_STU_CUSTOM_X]ADDRESS_COUNTY [S_AL_STU_CUSTOM_X]MAILING_ADDRESS_COUNTY | 11 |
| County Number | County Number under the Home Address header and Mailing Address header (if differs from Home Address) (Read Only) | [U_AL_SCHOOLS]COUNTYFIPSCODE | 10 |
| Legal Last Name | Legal last name of Student | [STUDENTCOREFIELDS.PSCORE]LEGAL_LAST_NAME | 100 |
| Legal First Name | Legal first name of Student | [STUDENTCOREFIELDS.PSCORE]LEGAL_FIRST_NAME | 100 |
| Legal Middle Name | Legal middle name of Student | [STUDENTCOREFIELDS.PSCORE]LEGAL_MIDDLE_NAME | 100 |
| Legal Suffix | Legal suffix Student | [STUDENTCOREFIELDS.PSCORE]LEGAL_SUFFIX | 3 |
Alabama State Reporting Information
Navigation: Start page > Student Selection > Demographics > Alabama State Reporting Information
| Data Element | Description | Table.FieldName | Length |
|---|---|---|---|
| Base Cohort Year | Displays the latest Cohort year in the format "YYYY - YYYY" from the Cohort Year History page. Click on Hist button to open the Cohort Year History page. Here the Base Cohort Year details can be entered and maintained. | [S_AL_STU_COHORT_C]COHORT_YEAR | 11 |
| Guard or Reserve Military Family | Select if the student's parent or guardian is serving in the Armed Forces, whether stationed here or abroad and whether on active duty or in the National Guard or Reserves. | [S_AL_STU_CUSTOM_X]GUARD_RES_MILITARY_FAM_TF | 1 |
| Active Duty Military Family | Indicates whether the student is a member of an active duty military family. | [S_AL_STU_CUSTOM_X]ACT_MILITARY_FAMILY_TF | 1 |
| Original Enrollment Date | Date Picker Field for Original Enrollment date. This will not be converted from INOW but DOE approved the CAB ask to add this field for PS use. | [S_AL_STU_CUSTOM_X]ORIGINAL_ENROLLMENT_DATE | Date |
| Resides Out of District | Checkbox to identify if a student that resides outside of their district. This field will be set by the user. | [S_AL_STU_CUSTOM_X]RESIDES_OUT_OF_DISTRICT | 1 |
| Private School | Enter Private School information. This is collected only for School 4999, | [S_STU_X]PRIVATE_SCHOOL | |
| Home Address - County Name, County Number | Replicates the values on the Home Address County Name and County number field. Retains values when student is transferred out. | [S_AL_STU_CUSTOM_X]ADDRESS_COUNTY_OLD | 11 |
| Mailing Address - County Name, County Number | Replicates the values on the Mailing Address County Name and County number field. Retains values when student is transferred out. | [S_AL_STU_CUSTOM_X]MAILING_ADDRESS_COUNTY_OLD | 10 |
Cohort Year History
Navigation: Start page > Student Selection > Demographics > Alabama State Reporting Information > Base Cohort Year > Hist > Cohort Year History
| Data Element | Description | Table.FieldName | Length |
|---|---|---|---|
| Start Date | Date on which Student Cohort started | S_AL_STU_COHORT_C.WHENCREATED | Date |
| Cohort Year | Period of Cohort | S_AL_STU_COHORT_C.COHORT_YEAR | 1 |
| Reason | Cohort reason | S_AL_STU_COHORT_C.REASON_CD | 11 |
| Note | Additional Notes | S_AL_STU_COHORT_C.NOTE | 45 |
| Entered By | Name of cohort record creator | S_AL_STU_COHORT_C.WHOCREATED | 100 |