Demographics
Introduction
The Demographics page enables you to enter data related to student demographics. This information is used in the Alabama State Reporting Extracts.
Audit logs are captured for all the fields on this page. Any additions, changes, deletion made by a user on this page are recorded with the timestamps of these events.
Data Collection
Student Demographics
Navigation: Start page > Student Selection > Demographics
Data Element | Description | Table.FieldName | Length |
|---|---|---|---|
Suffix | Student's name suffix | [S_STU_X]Suffix | 3 |
County Name | County Name under the Home Address header and Mailing Address header (if differs from Home Address) | [S_AL_STU_CUSTOM_X]ADDRESS_COUNTY [S_AL_STU_CUSTOM_X]MAILING_ADDRESS_COUNTY | 11 |
County Number | County Number under the Home Address header and Mailing Address header (if differs from Home Address) (Read Only) | [U_AL_SCHOOLS]COUNTYFIPSCODE | 10 |
Legal Last Name | Legal last name of Student | [STUDENTCOREFIELDS.PSCORE]LEGAL_LAST_NAME | 100 |
Legal First Name | Legal first name of Student | [STUDENTCOREFIELDS.PSCORE]LEGAL_FIRST_NAME | 100 |
Legal Middle Name | Legal middle name of Student | [STUDENTCOREFIELDS.PSCORE]LEGAL_MIDDLE_NAME | 100 |
Legal Suffix | Legal suffix Student | [STUDENTCOREFIELDS.PSCORE]LEGAL_SUFFIX | 3 |
Alabama State Reporting Information
Navigation: Start page > Student Selection > Demographics > Alabama State Reporting Information
Data Element | Description | Table.FieldName | Length |
|---|---|---|---|
Base Cohort Year | Displays the latest Cohort year in the format "YYYY - YYYY" from the Cohort Year History page. Click on Hist button to open the Demographics#Cohort Year History page. Here the Base Cohort Year details can be entered and maintained. | [S_AL_STU_COHORT_C]COHORT_YEAR | 11 |
Guard or Reserve Military Family | Select if the student's parent or guardian is serving in the Armed Forces, whether stationed here or abroad and whether on active duty or in the National Guard or Reserves. | [S_AL_STU_CUSTOM_X]GUARD_RES_MILITARY_FAM_TF | 1 |
Active Duty Military Family | Indicates whether the student is a member of an active duty military family. | [S_AL_STU_CUSTOM_X]ACT_MILITARY_FAMILY_TF | 1 |
Original Enrollment Date | Date Picker Field for Original Enrollment date. This will not be converted from INOW but DOE approved the CAB ask to add this field for PS use. | [S_AL_STU_CUSTOM_X]ORIGINAL_ENROLLMENT_DATE | Date |
Resides Out of District | Checkbox to identify if a student that resides outside of their district. This field will be set by the user. | [S_AL_STU_CUSTOM_X]RESIDES_OUT_OF_DISTRICT | 1 |
Private School | Enter Private School information. This is collected only for School 4999, | [S_STU_X]PRIVATE_SCHOOL | |
Home Address - County Name, County Number | Replicates the values on the Home Address County Name and County number field. Retains values when student is transferred out. | [S_AL_STU_CUSTOM_X]ADDRESS_COUNTY_OLD | 11 |
Mailing Address - County Name, County Number | Replicates the values on the Mailing Address County Name and County number field. Retains values when student is transferred out. | [S_AL_STU_CUSTOM_X]MAILING_ADDRESS_COUNTY_OLD | 10 |
Cohort Year History
Navigation: Start page > Student Selection > Demographics > Alabama State Reporting Information > Base Cohort Year > Hist > Cohort Year History
Data Element | Description | Table.FieldName | Length |
|---|---|---|---|
Start Date | Date on which Student Cohort started | S_AL_STU_COHORT_C.WHENCREATED | Date |
Cohort Year | Period of Cohort | S_AL_STU_COHORT_C.COHORT_YEAR | 1 |
Reason | Cohort reason | S_AL_STU_COHORT_C.REASON_CD | 11 |
Note | Additional Notes | S_AL_STU_COHORT_C.NOTE | 45 |
Entered By | Name of cohort record creator | S_AL_STU_COHORT_C.WHOCREATED | 100 |