Staff Setup
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
On the Start Page, click Staff.
Select a staff member or New Staff Entry.
Select Edit Information for existing staff members.
Note: For more information on code values, see the Appendix.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
|---|---|---|---|---|
Entering Staff InformationEdit Information | ||||
Name (Last, First MI) | Enter the name. Format: LastName, FirstName MiddleName | [Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name | 20 | Required Setup |
ID | Enter the teacher's ID. | [Users]TeacherNumber | 20 | Required Setup |
Staff Status | Choose the staff type. | [SchoolStaff]StaffStatus | 10 | Required Setup |
Status | Choose the staff member's status. | [SchoolStaff]Status | 10 | Required Setup |
Alaska Teacher Identifier (ATI) | Enter the staff member's ATI number. Note: This number must be entered for the predictive text functionality to work at the student level. | [S_AK_USR_X]ATI | 6 | Participation Rate |
Was staff member trained in an approved crisis intervention training program? | Select if the staff member received training in an approved crisis intervention training program. | [S_AK_USR_X]RcvdCrisisTrng | 1 | Restraint and Seclusion |
Is this staff on leave for the full year or were they on leave on October 1st? | Select if the staff member is on leave for the full school year or if the staff member was on leave as of October 1st. | [S_AK_USR_X]OnLeave | 1 | |
First date of hire by district for employee | Enter the date the staff member was hired into the district. Note: If a teacher had been on a leave of absence and has returned to their position, use the date the teacher was employed by the district prior to the leave of absence as the date of hire. | [S_AK_USR_X]HireDate | N/A | Certified Staff Accounting Report |
Employee's highest degree earned | Choose the highest educational degree the staff member earned. | [S_AK_USR_X]HighestDegree | 1 | Certified Staff Accounting Report |
Basic contract salary | Enter the staff member's basic contract salary. Note: If the staff has several FTEs, report the same full salary (as a whole number) for each entry. | [S_AK_USR_X]Salary | 1 | Certified Staff Accounting Report |
Is this person a new employee to this district? | Select if the staff member is new to the district or if the staff member returned after a break in service. | [S_AK_USR_X]NewToDistrict | 1 | Certified Staff Accounting Report |
Did this person work exclusively in another state or country last year? | Select if the staff member worked exclusively in another state or country last year. | [S_AK_USR_X]NewToState | 1 | Certified Staff Accounting Report |
Long Term Sub | Select if the teacher is a long-term substitute for more than 19 consecutive days. | [S_AK_USR_X]LongTermSub | 1 | |
Is this person a Title I instructional paraprofessional? | Choose the option to indicate if the staff member is a Title I instructional paraprofessional. | [S_AK_USR_X]TitleIParaProf | 1 | |
Title I Hire Date | Enter the date the instructional paraprofessional employee was hired into a Title I program. | [S_AK_USR_X]TitleIHireDate | N/A | |
High School Diploma | Choose the option to indicate if the instructional paraprofessional has a high school diploma or recognized equivalent. | [S_AK_USR_X]HSDiploma | 1 | |
Defining Staff AssignmentsEdit Information > Staff Assignments > [Edit/New] | ||||
School ID Override | Choose the school ID for this staff assignment. Note: If this field is blank, the staff's home school will be reported. | [S_AK_USR_ASSIGNMENTS_C]SchoolID | 11 | Certified Staff Accounting Report |
Assignment Type | Choose the type of assignment. | [S_AK_USR_ASSIGNMENTS_C]AssignmtType | 1 | |
Job Code | Choose the staff member's job code. | [S_AK_USR_ASSIGNMENTS_C]JobCode | 5 | Certified Staff Accounting Report |
Assignment Start Date | Enter the start date of this assignment. | [S_AK_USR_ASSIGNMENTS_C]StartDate | N/A | |
Assignment End Date | Enter the end date for this assignment Note: This can be in a future school year. | [S_AK_USR_ASSIGNMENTS_C]EndDate | N/A | |
FTE for the Job Code & Assignment Code | Enter the total FTE for the job and assignment. Note: The FTE of each staff member, across all assignments, cannot exceed 1. | [S_AK_USR_ASSIGNMENTS_C]FTE | 25 | Certified Staff Accounting Report |
Years of experience the staff member has in his/her current job class | Enter the number of years of experience the staff member has in the current job class. Note: A teacher's years of experience should reflect the total years of experience in the Job Code of 15. | [S_AK_USR_ASSIGNMENTS_C]YearsExperience | 25 | Certified Staff Accounting Report |
Was this staff member employed in the state of Alaska last year? | Select if the staff member worked in this same job and school site the previous school year. Answer (N)o if the staff member
Answer (Y)es if the staff member
| [S_AK_USR_ASSIGNMENTS_C]SameJob | 1 | Certified Staff Accounting Report |
Is this person new to his/her profession as defined by his/her job code? | Select if the staff member is new to this job. Answer (N)o if the staff member
Answer (Y)es if the staff member
| [S_AK_USR_ASSIGNMENTS_C]NewToProfession | 1 | Certified Staff Accounting Report |
Assignment Code | Choose the teacher's assignment code. Note: This field is required for teachers only. | [S_AK_USR_ASSIGNMENTS_C]AssignmentCode | 5 | Certified Staff Accounting Report |
Federal funding source | Choose the federal funding source for this assignment. Note: If part of the FTE for the position is funded through one of federal funding programs and part of the FTE is not, create multiple assignments and report each FTE funded portion separately. | [S_AK_USR_ASSIGNMENTS_C]FedFundedFTE | 1 | Certified Staff Accounting Report |
Staff is teaching under a limited certificate | Choose the option to indicate if the teacher is working under a limited certificate:
| [S_AK_USR_ASSIGNMENTS_C]LimitedCert | 1 | Certified Staff Accounting Report |
ESL Endorsement | Choose the staff member's English as a second language endorsement. Note: This field is required for all teachers with a Job Code of 31 or an Assignment Code of 15. | [S_AK_USR_ASSIGNMENTS_C]ESLEndorsement | 1 | Certified Staff Accounting Report |
SPED Endorsement | Choose the staff member's special education endorsement:
Note: This field is required for all teachers with a Job Code of 21. | [S_AK_USR_ASSIGNMENTS_C]SPEDEndorsement | 1 | Certified Staff Accounting Report |
SPED Aide | Choose the option to indicate if the staff member is a special education paraprofessional. | [S_AK_USR_ASSIGNMENTS_C]SPEDAide | 1 | |
SPED Aide 3-5 | Choose the option to indicate if the special education aide paraprofessional works primarily with 3- to 5-year-olds. | [S_AK_USR_ASSIGNMENTS_C]SPEDAide35 | 1 | |
Was this person hired for SpEd? | Choose from the pop-up menu to indicate if this staff member was hired for special education:
| [S_AK_USR_ASSIGNMENTS_C]HiredForSpEd | 1 | Certified Staff Accounting Report |
Lowest grade taught | Choose the lowest grade level this staff member teaches. | [S_AK_USR_ASSIGNMENTS_C]LowGrade | 2 | Certified Staff Accounting Report |
Highest grade taught | Choose the highest grade level this staff member teaches. | [S_AK_USR_ASSIGNMENTS_C]HighGrade | 2 | Certified Staff Accounting Report |
Number of Classes | Enter the number of classes this staff member teaches. | [S_AK_USR_ASSIGNMENTS_C]Numberofclasses | 2 | Certified Staff Accounting Report |
Notes | Enter any notes regarding this staff assignment. Note: This field is required for all staff members with a Job Code of 53. | [S_AK_USR_ASSIGNMENTS_C]Notes | 1000 | Certified Staff Accounting Report |