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Staff Setup

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

  1. On the Start Page, click Staff.
  2. Select a staff member or New Staff Entry.
  3. Select Edit Information for existing staff members.

Note: For more information on code values, see the Appendix.

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Entering Staff Information

Edit Information

Name (Last, First MI)

Enter the name.

Format: LastName, FirstName MiddleName

[Users]LastFirst

[Users]Last_Name

[Users]First_Name

[Users]Middle_Name

20

Required Setup

ID

Enter the teacher's ID.

[Users]TeacherNumber

20

Required Setup

Staff Status

Choose the staff type.

[SchoolStaff]StaffStatus

10

Required Setup

Status

Choose the staff member's status.

[SchoolStaff]Status

10

Required Setup

Alaska Teacher Identifier (ATI)

Enter the staff member's ATI number.

Note: This number must be entered for the predictive text functionality to work at the student level.

[S_AK_USR_X]ATI

6

Participation Rate

Was staff member trained in an approved crisis intervention training program?Select if the staff member received training in an approved crisis intervention training program.[S_AK_USR_X]RcvdCrisisTrng1Restraint and Seclusion
Is this staff on leave for the full year or were they on leave on October 1st?Select if the staff member is on leave for the full school year or if the staff member was on leave as of October 1st.[S_AK_USR_X]OnLeave1
First date of hire by district for employee

Enter the date the staff member was hired into the district.

Note: If a teacher had been on a leave of absence and has returned to their position, use the date the teacher was employed by the district prior to the leave of absence as the date of hire.

[S_AK_USR_X]HireDateN/ACertified Staff Accounting Report
Employee's highest degree earned

Choose the highest educational degree the staff member earned.

[S_AK_USR_X]HighestDegree1Certified Staff Accounting Report
Basic contract salary

Enter the staff member's basic contract salary.

Note: If the staff has several FTEs, report the same full salary (as a whole number) for each entry.

[S_AK_USR_X]Salary1Certified Staff Accounting Report
Is this person a new employee to this district?Select if the staff member is new to the district or if the staff member returned after a break in service.[S_AK_USR_X]NewToDistrict1Certified Staff Accounting Report
Did this person work exclusively in another state or country last year?Select if the staff member worked exclusively in another state or country last year.[S_AK_USR_X]NewToState1Certified Staff Accounting Report
Long Term SubSelect if the teacher is a long-term substitute for more than 19 consecutive days.[S_AK_USR_X]LongTermSub1
Is this person a Title I instructional paraprofessional?Choose the option to indicate if the staff member is a Title I instructional paraprofessional.[S_AK_USR_X]TitleIParaProf1
Title I Hire DateEnter the date the instructional paraprofessional employee was hired into a Title I program.[S_AK_USR_X]TitleIHireDateN/A
High School DiplomaChoose the option to indicate if the instructional paraprofessional has a high school diploma or recognized equivalent.[S_AK_USR_X]HSDiploma1

Defining Staff Assignments

Edit Information > Staff Assignments > [Edit/New]

School ID Override

Choose the school ID for this staff assignment.

Note: If this field is blank, the staff's home school will be reported.

[S_AK_USR_ASSIGNMENTS_C]SchoolID11Certified Staff Accounting Report
Assignment TypeChoose the type of assignment.[S_AK_USR_ASSIGNMENTS_C]AssignmtType1
Job CodeChoose the staff member's job code.[S_AK_USR_ASSIGNMENTS_C]JobCode5Certified Staff Accounting Report
Assignment Start DateEnter the start date of this assignment.[S_AK_USR_ASSIGNMENTS_C]StartDateN/A
Assignment End Date

Enter the end date for this assignment

Note: This can be in a future school year.

[S_AK_USR_ASSIGNMENTS_C]EndDateN/A
FTE for the Job Code & Assignment Code

Enter the total FTE for the job and assignment.

Note: The FTE of each staff member, across all assignments, cannot exceed 1.

[S_AK_USR_ASSIGNMENTS_C]FTE25Certified Staff Accounting Report
Years of experience the staff member has in his/her current job class

Enter the number of years of experience the staff member has in the current job class.

Note: A teacher's years of experience should reflect the total years of experience in the Job Code of 15.

[S_AK_USR_ASSIGNMENTS_C]YearsExperience25Certified Staff Accounting Report
Was this staff member employed in the state of Alaska last year?

Select if the staff member worked in this same job and school site the previous school year.

Answer (N)o if the staff member

  • was a teacher last year and a principal this year.
  • was a teacher both years, but changed schools.

Answer (Y)es if the staff member

  • was a teacher at the same site both years, but changed teacher assignment codes.
  • had any teacher job code last year and changed teacher job codes this year.
[S_AK_USR_ASSIGNMENTS_C]SameJob1Certified Staff Accounting Report
Is this person new to his/her profession as defined by his/her job code?

Select if the staff member is new to this job.

Answer (N)o if the staff member

  • is a teacher and last year was a teacher in another school or district or state.
  • had any type of teacher job code last year, and has any one of the teacher job codes this year.

Answer (Y)es if the staff member

  • is a principal this year and last year was a teacher in any school or district or state.
[S_AK_USR_ASSIGNMENTS_C]NewToProfession1Certified Staff Accounting Report
Assignment Code

Choose the teacher's assignment code.

Note: This field is required for teachers only.

[S_AK_USR_ASSIGNMENTS_C]AssignmentCode5Certified Staff Accounting Report
Federal funding source

Choose the federal funding source for this assignment.

Note: If part of the FTE for the position is funded through one of federal funding programs and part of the FTE is not, create multiple assignments and report each FTE funded portion separately.

[S_AK_USR_ASSIGNMENTS_C]FedFundedFTE1Certified Staff Accounting Report
Staff is teaching under a limited certificate

Choose the option to indicate if the teacher is working under a limited certificate:

  • Y - Yes, employee is teaching under a limited certificate
  • N - No, employee is not teaching under a limited certificate
  • X - Is not applicable
[S_AK_USR_ASSIGNMENTS_C]LimitedCert1Certified Staff Accounting Report
ESL Endorsement

Choose the staff member's English as a second language endorsement.

Note: This field is required for all teachers with a Job Code of 31 or an Assignment Code of 15.

[S_AK_USR_ASSIGNMENTS_C]ESLEndorsement1Certified Staff Accounting Report
SPED Endorsement

Choose the staff member's special education endorsement:

  • Y - Yes, this SPED teacher has an endorsement (Job Code 21).
  • N - No, this SPED teacher does not have a SPED endorsement
  • X - Not a Special Education Teacher

Note: This field is required for all teachers with a Job Code of 21.

[S_AK_USR_ASSIGNMENTS_C]SPEDEndorsement1Certified Staff Accounting Report
SPED AideChoose the option to indicate if the staff member is a special education paraprofessional.[S_AK_USR_ASSIGNMENTS_C]SPEDAide1
SPED Aide 3-5Choose the option to indicate if the special education aide paraprofessional works primarily with 3- to 5-year-olds.[S_AK_USR_ASSIGNMENTS_C]SPEDAide351
Was this person hired for SpEd?

Choose from the pop-up menu to indicate if this staff member was hired for special education:

  • Y - Yes, person working in the jobs listed above was employed or contracted to provide SPED or related services.
  • N - No, person working in the jobs listed above was not employed or contracted to provide SPED or related services.
  • X - This employee does not work in the jobs listed above.
[S_AK_USR_ASSIGNMENTS_C]HiredForSpEd1Certified Staff Accounting Report
Lowest grade taughtChoose the lowest grade level this staff member teaches.[S_AK_USR_ASSIGNMENTS_C]LowGrade2Certified Staff Accounting Report
Highest grade taughtChoose the highest grade level this staff member teaches.[S_AK_USR_ASSIGNMENTS_C]HighGrade2Certified Staff Accounting Report
Number of ClassesEnter the number of classes this staff member teaches.[S_AK_USR_ASSIGNMENTS_C]Numberofclasses2Certified Staff Accounting Report
Notes

Enter any notes regarding this staff assignment.

Note: This field is required for all staff members with a Job Code of 53.

[S_AK_USR_ASSIGNMENTS_C]Notes1000Certified Staff Accounting Report
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