State Reporting 21.3.2.0 Release Notes

The following updates have been made to the Learning Preferences functionality:

• Learning Preferences Code creation link is moved to District Setup page under the Code Sets link.
• The Code Start Date & Code End Date are now editable.
• The Learning Preferences link at Student-Level is renamed to Digital Equity & Learning Preferences.
• When creating a new record, field values from the last record with the greatest Effective Date carry forward if present.
  • Fields that copy to a new record:
    • Internet In Residence
    • Internet Access
    • Internet Performance
    • Device Access
    • Device Type
    • Device Serial number
    • Paper Learning Packets

The AzEDS Descriptors Download is updated to no longer attempt to download EDUCATIONLEVELDESCRIPTORS, since they are not used in Arizona Ed-Fi and were causing an error to display on the dashboard.

The Snapshot reports are fixed now and the reports are running and showing the completed successfully status as expected.

The values submitted to DPI for CTE Concentrators have changed. The select list is updated with the new values:

• Blank
• Y - Yes
• N - No

Previously entered values have been converted to the new values as follows:

• 1 - Student is a Concentrator in an operational Program of Study (POS) = Y
• 2 - Student is a Concentrator not in an operational POS = Y
• N remains N

CTE Student Profile Report: Version 1.0
The report is rewritten and the following additions are made:

• The grade earned is added to the report and appears to the right of Course Name.
• An option to report only students who participated in non-certified programs is added to the report parameter page.
• The student WISEid is added to the report under the student number.
• The previous version of the report is moved to Obsolete.

The following updates have been made to the Learning Preferences functionality:

• Learning Preferences Code creation link is moved to District Setup page under the Code Sets link.
  • If a state has code sets disabled then the Learning Preferences Code creation link can be found at the last section under the Code Setup Header
• The Code Start Date & Code End Date are now editable.
• The Learning Preferences link at Student-Level is renamed to Digital Equity & Learning Preferences.
• When creating a new record, field values from the last record with the greatest Effective Date carry forward if present.
  • Fields that copy to a new record:
    • Internet In Residence
    • Internet Access
    • Internet Performance
    • Device Access
    • Device Type
    • Device Serial number
    • Paper Learning Packets

• Access to the Digital Equity & Learning Preferences link, at the student level, is now governed by a check box in the "Edit Security Group" page (path below).
  Path: Start page> System> Groups>[ select group ]
  Upon receiving the update, administrators must go into security groups and give the appropriate groups access to this page.
  Note: This security group setting is suppressed for ND and TX.

It was found that the Ed-Fi Dashboard at times would show inconsistent counts with the data compared to what is in the database. This has been corrected so that the counts are accurate when refreshed.

Updated "Reset Publish Records" special operation to handle "Error" records published to the state's operational data store (ODS). This operation clears the erroneous records from the dashboard which has been already published successfully.

The operation now includes three new parameters:

• Param 1: Profile Name - indicates the Ed-Fi profile to process. Enter the exact profile name as shown on the dashboard or type "ALL" for all profiles.
• Param 2: School Year - indicates the school year to process. Enter the school year or type "ALL" for all school years.
• Param 3: Resource Name - indicates the resource to process. Enter resource name or type "ALL" for all resources.

When a student has a membership share with more than 10 characters an error occurs preventing the record from publishing. This issue has been resolved so the membership share is truncated to 10 characters to prevent the error from occurring.

The ‘Set Parent Placed Private Defaults’ button on the WISEdata Student Information page is updated as follows:

• The rollover title now displays as: ‘If Parent Placed Private is Yes, this will set the following fields to X - Migrant, Immigrant/Title 3, Economically Disadvantaged Status, Third Party Agency’.
• When the Set Parent Placed Private Defaults button is selected, the fields identified in the rollover title will update if those fields are currently blank. If there are values in any of the fields, the values will not be changed.

The District > Code Sets link on the Student Contact Adoption Status page was not working. The link is updated and takes the user to the correct location regardless of the customer’s release.