Miscellaneous Reports: CourseSection Values Audit

Report Description

This report pulls the course level or section level characteristics appropriately for accurate reporting to the state. The report will search for values for the following fields at the section level, if the section level values are not entered, the report will look for the course level values to populate the data. This helps you audit or verify the section/course values.

Course Level
Course Level Characteristic
Course Setting
Course Term

To audit, create a report with the following three options:

Read-only: Print all course/section values for comparison/auditing
Read-only: Print only course/sections where there is a discrepancy, i.e. sections don't all match, so users can make the sections uniform if desired
Update Option: The course values, wherever Not set, will be updated from section values if all sections have the same value(excluding the nulls).

This helps you view the data before any update is done. It also serves as an audit check after you create all sections for a new school year.

Selection Criteria

Selection criteria determine which database records are used in the report.

Course Selection

The report selects active Course records from the [Courses] table based on the following criteria:

The course must not be excluded from state reporting.
The course must be active at the school

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Navigation: System Reports > State > Miscellaneous Reports

Select School and Term
Click School Setup
Select Sections and select a section, click on the active Section number
Scroll down to the Edit Section
Note the State Information fields
Run the report.

Field	Description
Select School and Term	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. Note: The All Schools option is only available when running the report from the District Office.
School Setup	Navigate to School Setup
Select Sections	Select a section, click on the active Section number. Scroll down to Edit Section. Note the State Information field.
Select Students	Choose one of the following: The Selected [x] Students Only – Run the report for students in the current selection. All Students – Run the report for all students in the current school or district.
File Path	Enter the file path. If applicable, select the associated checkbox to save as the default value.
Data Collection Name	Choose the applicable Data Collection from the pop-up menu. 03_NightlyCollection_Unofficial 04_YearEndCollection_Official 07_SpringOfficial
SFTP Connections	Choose a selection from the pop-up menu. The default value is Disable.

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table

A new report, Course/Section Values Audit, created on the State Reporting tab, under Miscellaneous Reports.

Section values will be copied to Course if the same value is stored in all sections for a Course and Course value is Not set.
Section values will NOT be copied to Course if different values are stored in all sections for a Course and Course value is Not set..
Null values at the Section level are ignored in these restrictions.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	ADMINID	The district's SU/SD ID.	[S_VT_District_S]AdminID	String	6
2	POSID	The staff member's employing org ID.	[S_VT_Schools_X]PosID	String	6
3	LOCALCOURSEID	The locally assigned course ID.	[Sections]Course_Number	String	55
4	COURSESECTION	Unique Course section ID.	[Sections]Section_Number	String	30
5	COURSETERM	Code set to identify course term.	[S_VT_SEC_X]CourseTerm	String	6
6	COURSELEVEL	Code set for course rigor level.	[S_VT_SEC_X]CourseLevel	String	1
7	COURSELEVELCHARACTERISTIC	Code set for course character.	[S_VT_SEC_X]CourseLevelCharacteristic	String	5
8	COURSECREDITAVAIL	The number of available course credits.	[Courses]Credit_Hours	Number	2,2
9	COURSESETTING	Code set to identify course setting.	[S_VT_SEC_X]CourseSetting	String	2
10	SY	The school year.	[S_VT_District_S]SY	Number	4
11	FLEXIBLE_PATHWAYS	Flexible pathways	[S_VT_SEC_X]COURSEFLEXIBLEPATHWAYS	String	100