05a_Public_PreK_Stu_Link

Contents

Report Description

This file is used to submit PreK program enrollment data. This report produces the Public Pre-k student link extract for the current school year in a comma-delimited format.

Note - The current school must have a Course and Section, where the Course number matches the PKID of the PreK program. The start and end dates of the section must be the dates of the PreK program for that school year. Students must be assigned to that section for the time they are part of the program for the current year. The 5A_Public_PreK_Stu_Link will not include Pre-Registered student until their Entry Date is equal to or prior to Start Date of the Data Collection date range specified in their enrollment.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. Note: The All Schools option is only available when running the report from the District Office.
Select Students	Choose one of the following: The Selected [x] Students Only – Run the report for students in the current selection. All Students – Run the report for all students in the current school or district.
File Path	Enter the file path. If applicable, select the associated checkbox to save as the default value.
Data Collection Name	Choose the applicable Data Collection from the pop-up menu. 04_YearEndCollection_Official 06_Fall_ADM_Official 07_SpringOfficial
SFTP Connections	Choose a selection from the pop-up menu. The default value is Disable.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	ADMINID	The VT AOE assigned unique identifier for the Supervisory Union/District that is submitting data.	[ S_VT_5A_PUBLIC_PREK_STU_LINK_S]ADMINID	String	6
2	ENRORGID	The school's enrolling org ID issued by the AOE.	[S_VT_5A_PUBLIC_PREK_STU_LINK_S]ENRORGID	String	6
3	PERMNUMBER	The VT AOE assigned unique student identifier.	[S_VT_5A_PUBLIC_PREK_STU_LINK_S]PERMNUMBER	Number	10
4	PKID	Indicates the Public PreK Program ID Notes: The PKID / Course Number code set must be added prior to running the report. "PK Program Code" is the name of the code set. The course number for the Pre-K course must be set to the PKID of the corresponding program for these students to be pulled into the report.	[S_VT_5A_PUBLIC_PREK_STU_LINK_S]PKID	String	10
5	PK_START_DATE	Indicates the Public PreK Program Enrollment Start Date. Note: The 5A_Public_PreK_Stu_Link will not include Pre-Registered student until their Entry Date is equal to or prior to Start Date of the Data Collection date range specified in their enrollment.	[S_VT_5A_PUBLIC_PREK_STU_LINK_S]PK_START_DATE	Date	8
6	PK_END_DATE	Indicates the Public PreK Program Enrollment end Date.	[S_VT_5A_PUBLIC_PREK_STU_LINK_S]PK_END_DATE	Date	8
7	SY	Indicates the School Year.	[S_VT_5A_PUBLIC_PREK_STU_LINK_S]SY	Number	4