State Reporting 24.1.2.0 Release Notes

PSSR-319546

All States: CDC Varicella Immunization Policy Update

The Varicella CDC policy has been updated to be considered valid if the 2nd dose was given after a minimum of 4 weeks of the 1st dose.

PSSR-338433

All States: CRDC Column Header Update

2021-2022 CRDC Report: Version 1.1

The column headers for SCH_HBALLEGATIONS_REL_CHRN and SCH_HBALLEGATIONS_REL_OTHR have been updated to align with the CRDC site specifications. This ensures a seamless data submission process without any upload errors.

PSSR-337451

All States: CRDC Report 2021-2022 - Updated list of states that can utilize the report

2021-2022 CRDC Report Version: 1.1

The 2021-2022 CRDC report description (on the System Reports tab) has been updated and now reflects the list of states that can utilize the report. That list of states is below:

AK, CO, CT, GA, IN, KS, ME, MI, MO, MS, MT, ND, NE, OK, OR, TN, TX, WA

Note: This report is only applicable to states in the US. Canadian provinces or customers in other countries do not need to run this report.

PSSR-320696

All States: HepatitisB Compliance Statement Update

The compliance statement for the 3rd dose of the Hepatitis B vaccine has been revised to indicate non-compliant if the 3rd dose is given before 52 days (with a grace period) of the 2nd dose.

PSSR-333291

CRDC Incident Management Verification Report Updates

2021-2022 CRDC Incident Management Verification Report: Version 24.1.2

The CRDC Incident Management Verification Report is now updated for 2021-22 to support all of the CRDC-reportable codes, elements and attributes sourced from the PowerSchool Texas Incident Management records.

The record selection criteria mirror the logic used in the CRDC report and the output includes any student (offender or victim) and any incident that qualifies to be reported in the submission. The following fields are provided in the CSV file.

• School: School Number

• Inc #: Incident Number

• Inc Date: Incident Date

• Inc Type: Incident Type (Discipline or CRDC Victim)

• Title: Incident Title

• Student #: Local Student Number

• Student Name: Last, First MI

• Grade: Grade Level

• Role: Offender or Victim

• IDEA: Special Ed at any point during the year

• Section 504: Section 504 at any point during the year

• EL: English Learner at any point during the year

• Behavior: Behavior Code and Description

• Action: Action Code and Description

• Duration (OSS): Actual Duration (reported only for Out-of-School Suspension Codes of 05 and 25; rounded to whole number)

• CRDC_CP: CRDC Corporal Punishment indicator

• CRDC_0Tolerance: CRDC Expulsion Due to Zero Tolerance indicator

• CRDC_ReftoLaw: CRDC Referral to Law Enforcement indicator (also includes School Arrests)

• CRDC_SchoolArrest: CRDC School Arrest indicator

• CRDC_Transfer: CRDC Transfer to Alternative School indicator

• CRDC_OffenseCat: CRDC Offense Category Code

  • 1-Rape or Attempted Rape

  • 2-Sexual Assault other than Rape

  • 3-Robbery with a weapon

  • 5-Robbery without a weapon

  • 6-Physical Attack or Fight with a Weapon

  • 8-Physical Attack or Fight without a weapon

  • 9-Threat of Physical Attack with a Weapon

  • 11-Threat of Physical Attack without a Weapon

  • 12-Possession of a Firearm or Explosive Device

• CRDC_VicHarassBully: CRDC Victim, Harassment/Bullying (based on Victim Participant Attribute)

  • G-Gender

  • S-Sexual Orientation

  • R-Race

  • D-Disability

  • I-Gender Identity

  • F-Religion

• CRDC_VicHarrassBullyReligion: CRDC Victim, Harassment/Bullying - Perceived Religion (the specific Religion selected in the Action Attribute is displayed)

• CRDC_OffHarassBully: CRDC Offender Disciplined, Harassment/Bullying

  • G-Gender

  • S-Sexual Orientation

  • R-Race

  • D-Disability

  • I-Gender Identity

  • F-Religion

PSSR-337204

Import Process for TEA Calculated Career Tech Indicator Updates

Import Process for TEA Calculated Career Tech Indicators Version: 24.1.2

The Import Process for TEA Calculated Career Tech Indicator Updates is now updated with proper handling of large Career and Tech Indicator Import files to ensure the import completes as expected.

PSSR-335774

New Reportable CDC When Multiple Schools Share the Same TEA CDC Number

To support exceptional scenarios, a new field is now available on the School Info page to identify the school that “owns” the CDC Number when multiple schools report under the same TEA number. In rare cases when new schools are added to PowerSchool, the School Number and Alternate School Number setups sometimes do not conform to the expected configuration required for multiple PowerSchool schools that share a TEA number. The new field is positioned just below the Alternate School Number with this label and a data entry box for the nine digit reportable CDC: “School is the Owner of this TEA CDC Number.“

• In the database, this field is in the Texas extension table of schools: S_TX_SCH_SCHOOLS_X.TEDSSchoolName. This is a legacy field that is now re-purposed to hold the reportable CDC number when required.

• Districts previously identified with a need for this field already have the correct CDC value in place, and no further action is needed.

• Important! No action is required on the part of any other Texas school district or charter at this time.

PSSR-336525

Staff Records Navigation Using the Staff List Next and Previous Arrows

When viewing and editing Texas Staff records for Staff Responsibilites, Payroll and Employment, the navigation is now updated to ensure that each page is displayed as expected when using the next and previous arrows to switch between staff members.

PSSR-337537

21-22 CRDC Report Final Updates

Civil Rights Data Collection (2021-2022): Version 1.1.1

The Civil Rights Data Collection is updated with logic for Course/Class Enrollments to consider manual entry stored grades records when determining students enrolled in the various course types and students having passed Algebra I.

Manual Entry Stored Grades are now considered for these CRDC Survey Form Questions

• PENR-3. Dual Enrollment/Dual Credit Program Indicator

• PENR-4. Student Enrollment in Dual Enrollment/Dual Credit Programs

• PENR-5. Credit Recovery Program Indicator

• PENR-6. Credit Recovery Program Student Participation

• COUR-1. Grade 7/8 Algebra I Classes

• COUR-2. Grade 7 Algebra I Enrollment Indicator

• COUR-3. Grade 8 Algebra I Enrollment Indicator

• COUR-4a. Student Enrollment in Algebra I – Grades 7 & 8

• COUR-4b. Students who Passed Algebra I – Grades 7 & 8

• COUR-5. Grade 8 Geometry Enrollment Indicator

• COUR-6. Student Enrollment in Geometry in Grade 8

• COUR-7. Classes in Mathematics Courses in High School

• COUR-8a. High School Student Enrollment in Algebra I – Grades 9 & 10

• COUR-8b. High School Students who Passed Algebra I – Grades 9 & 10

• COUR-9a. High School Student Enrollment in Algebra I – Grades 11 & 12

• COUR-9b. High School Students who Passed Algebra I – Grades 11 & 12

• COUR-10. Student Enrollment in Mathematics Courses in High School – Geometry

• COUR-11. Student Enrollment in Mathematics Courses in High School – Algebra II

• COUR-12. Student Enrollment in Mathematics Courses in High School – Advanced Mathematics

• COUR-13. Student Enrollment in Mathematics Courses in High School – Calculus

• COUR-14. Classes in Science Courses

• COUR-15. Student Enrollment in Science Courses – Biology

• COUR-16. Student Enrollment in Science Courses – Chemistry

• COUR-17. Student Enrollment in Science Courses –Physics

• COUR-18: Classes in Computer Science Courses

• COUR-19: Student Enrollment in Computer Science Courses

• COUR-20: Classes in Data Science Courses

• COUR-21: Student Enrollment in Data Science Courses

• APIB-1: International Baccalaureate (IB) Diploma Programme

• APIB-2: Student Enrollment in the International Baccalaureate (IB) Programme

• APIB-1: International Baccalaureate (IB) Diploma Programme

• APIB-2: Student Enrollment in the International Baccalaureate (IB) Programme

• APIB-3: Advanced Placement (AP) Program Indicator

• APIB-4: Different Advanced Placement (AP) Courses

• APIB-6: Advanced Placement (AP) Student Enrollment

• APIB-7: Advanced Placement (AP) Mathematics Enrollment Indicator

• APIB-8: Student Enrollment in Advanced Placement (AP) Mathematics

• APIB-9: Advanced Placement (AP) Science Enrollment Indicator

• APIB-10: Student Enrollment in Advanced Placement (AP) Science

• APIB-11: Advanced Placement (AP) Computer Science Enrollment Indicator

• APIB-12: Student Enrollment in Advanced Placement (AP) Computer Science

• APIB-13: Advanced Placement (AP) Other Subjects Enrollment Indicator

• APIB-14: Student Enrollment in Other Advanced Placement (AP) Subjects

Selection Criteria and Logic for Manual Entry Stored Grades

• School Year = 2021-22

• Section ID = 0

• Explanation Code does not = 3

• Alternate CDC Number is blank or is a school within the district

• The subject has a Final Grade mapped to S1 or S2 in Texas Store Code Mapping

Class Enrollments: If the student has a manual entry stored grades record that meets the above criteria, count the student as enrolled in that subject without requiring a section record.

Passed Algebra I: If the student has a passing manual entry stored grade for course sequence 2, count the student in the passing total without requiring a section record

Count of Classes: In cases where there are no scheduled classes for a particular subject, but students have qualifying manual entry stored grades record for the subject, the number of classes for that subject area is defaulted to 1.