PSSR-326618 | At Risk Auto Code and Report Updates | Additional Reference: PSSR-315939 At-Risk Report and Auto-Code Version: 23.9.2 New features and improvements are now available for the At-Risk Auto Code Process and Report, located under the Student Programs category on the State Reports page. Summary In a previous release, a new At Risk Overrides tab was added to the PEIMS/TSDS Information category under the Texas State Information data collection. In some cases, the new At Risk Overrides data collection provides additional data sources for At Risk Reasons that already have source fields in PowerSchool, but where specific students who qualify as At Risk may not have the required supporting data in the SIS. Previously, some At Risk Reasons including Dropout, PK-3 Readiness, Parole, and Incarceration had no PowerSchool data source and required manual coding directly in the At Risk Special Program records. New At Risk Overrides for these reasons now provide a PowerSchool data source for the At Risk Auto-Code process in order to reduce or eliminate the need to edit the special program records directly. At Risk Override Expiration Dates are also provided for any reason that is not considered permanent to assist districts in managing reasons that require re-evaluation.
In addition to the overrides, additional At Risk data sources using existing PowerSchool fields and codes have been added for various At Risk Reasons. The At Risk Auto-Code process and report now consider all of the At Risk Overrides, expiration dates and additional new data sources when updating the At Risk Special Program records and the At Risk Indicator for the Fall PEIMS Submission.
Report Formatting A new footer now displays at the bottom of the page to indicate the User Name, date/timestamp, and page number. State Student # is re-labeled to Unique ID In some cases, the At Risk Reason labels have been updated, such as EB/EL instead of LEP. The report column headers are re-labeled to better reflect the reported data. The text displayed in the Details column has been improved to provide more concise information about the source data for the student’s At Risk Reason. Expiration Dates entered for any overrides are now also included.
Global At Risk Auto-Code Logic For each At Risk Reason selected in the report parameters at runtime, the Auto-Code determines if the student is newly at risk, remaining at risk, or no longer at risk for that reason using the Effective Date specifed in the report parameter, and the applicable PowerSchool source field(s) and overrides for each reason. Summary counts for the school or district are provided at the top of the report with the total number of students in each category. When running for the PEIMS Fall Submission, the Fall Snapshot Date should be used as the Effective Date. If running for local purposes after the Fall PEIMS Submission, the current date can be used. At Risk Special Program records are manipulated as applicable. New At Risk records are opened if the student is newly at risk for one or more reasons. The Entry Date in the record is the Effective Date specified at runtime. Existing At Risk records are closed if the student is no longer at risk for any reason. The Exit Date is the first day the student is no longer at risk. For Fall PEIMS, the Exit Date is the Snapshot Date. Existing At Risk records for students who remain at risk for one or more reasons are updated. At Risk Reasons may be added with an indicator of 1 or re-set to 0 as applicable. If a student has an existing At Risk Reason, but that reason was not selected for processing when running the report, the existing data is left intact and the Details column displays “Remaining At-Risk, At-Risk Reason not selected for processing.”
The Details column provides information about the source field(s) used when determining the At Risk status for each reason. Some reasons have a single source field in PowerSchool; others have multiple source fields, and for others, the only source field is the new At Risk Override.
Retained Student was retained or demoted in a grade between the last enrollment status of the previous year and the first status of the next year for any year, or Student has a Retained override. Students in PK and KG are now considered for this reason unless a Parent Request Retention record for Grade PK or KG is entered in PowerSchool. This reason is considered permanent and never expires.
7-12 Failed Courses Student in grade 7-12 failed two courses in different foundation curriculum subjects within the same semester of either the current or prior year: The foundation curriculum subjects are identified by the AAR Subject Category field: ELA for English Language Arts, MA for Mathematics, SC for Science and SS for Social Studies. Failing grades are grades below 70 or special grades that are not marked as passing grades in the grade scale.
Student has a 7-12 Failed Courses override that has not expired.
Failed State Assessment Student has a Test Results record for STAAR or STAAR EOC in the current or previous year with a Performance Level Score of 7 (% score), or Student has a Failed State Assessment override that has not expired. Students remain At Risk until a passing Performance Level score of 8, 9, or 10 is recorded for the same subject area in a subsequent test administration, or until the override expires.
PK-3 Readiness Student has a PK-3 Readiness override that has not expired. This reason previously had no PowerSchool source field and was coded as an override directly in the At Risk Special Program record. Users should now use the field on the At Risk Overrides page for this reason. This reason should be re-evaluated annually.
Pregnant/Parent Student has a PRS special program record on the report effective date, or Student has a Career and Tech special program record with a code of (2) Single Parent or (7) Pregnant Woman on the report effective date, or Student has a Pregnant/Parent override that has not expired. Users should now use the field on the At Risk Overrides page for this reason for any qualifying students who do not meet the PRS or Career and Tech special program criteria.
Alternative Ed Placement Student has an Incident Management record for the current or prior year with an action code indicating placement in a DAEP or JJAEP (codes 02, 03, 04, 07, 08, 09, 10, 11, 12, 13, 14, 15, 51, 52, 53, 54, 55, 57, 59, 60, or 61), or Student has a PEIMS General record for the current or prior year with an Attribution Code of 02 (JJAEP) or 26 (TX JJD) - new data sources, or Student has an Alternative Ed Placement override that has not expired.
Expelled Student has an Incident Management record for the current or prior year with an action code indicating an expulsion (codes 01, 02, 03, 04, 09, 11, 12, 50, 51, 52, 53, 56, 58, 59, or 61), or Student has an Expelled override that has not expired.
Parole/Probation Student has a Parole/Probation override that has not expired. This reason previously had no PowerSchool source field and was coded as an override directly in the At Risk Special Program record. Users should now use the field on the At Risk Overrides page for this reason. This reason should be re-evaluated annually.
Dropout Student was manually coded as a dropout in a previous At-Risk record, or Student has a Dropout override. This reason previously had no PowerSchool source field and was coded as an override directly in the At Risk Special Program record. Users should now use the field on the At Risk Overrides page for this reason. This reason is considered permanent and never expires.
EB/EL Student has an EB/EL special program record with an EB/EL Indicator code of 1 on the report effective date. No override is provided for this reason as all EB/EL students must be coded as such for PEIMS.
Protective Services Student has a PEIMS General record on the report effective date with a Foster Care code of 1 (In custody of DFPS) or R (Referred to DFPS), or Student has a Protective Services override that has not expired.
Homeless Residential Placement Facility Student has an RFT special program record for the current or prior year, or Student has a PEIMS General record for the current or prior year with an Attribution Code indicating a residential placement 02 (JJAEP) - new data source 21-24 (Residential Treatment) 25-28 (TX JJD Facility) - new data source
Student has a Special Education special program record for the current or prior year with an Instructional Setting indicating residential placement Student has a Residential Placement Facility Override that has not expired.
Incarceration Student has an Incarceration override indicating that the student, parent, or both are or have previously been incarcerated. This reason previously had no PowerSchool source field and was coded as an override directly in the At Risk Special Program record. Users should now use the field on the At Risk Overrides page for this reason. This reason is considered permanent and never expires.
Dropout Recovery Schl/Adult Ed Prog Student has a Dropout Recovery Schl/Adult Ed Prog override that has not expired. This reason previously had no PowerSchool source field and was coded as an override directly in the At Risk Special Program record.Users should now use the field on the At Risk Overrides page for this reason.
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PSSR-327626 | Student Assessment Data Collection Updates for Additional Student Fields | Updates to the Student Assessment Data Collection to support new and revised Cambium fields for the Additional Student Fields Upload file are now available. See the related release note for updates to the Additional Student Fields Upload File report. New Fields for STAAR 3-8 and STAAR EOC: Paper by Request As announced by TEA, HB 1225 provides a new optional process for LEAs to provide a paper administration of the STAAR assessments to any student whose parent, guardian, or teacher in the applicable subject area requests a paper version. The number of students who are provided a paper by request administration may not exceed three percent of the number of eligible students enrolled in the district who are administered each assessment. The number of students who receive a paper by request administration is separate and distinct from the students who are eligible for a special paper administration of STAAR due to testing accommodation needs that cannot be provided on-line.
These new checkbox fields are now available on the STAAR 3-8 and STAAR EOC tabs, and are reported in the Additional Student Fields Upload File at the student-level Data Entry and Validations If Paper by Request is selected for the student, Test Mode must be (P) Paper for at least one subject. Users must set the Test Mode to Paper for each STAAR or EOC subject to which the paper request applies. Once the Test Mode is set to (P) Paper for a subject, auto-coding automatically sets the STAAR and TELPAS Paper Format field for the same subjec to a default of (RP) Regular Print. Select (LP) Large Print if needed. If the user subsequently resets the Paper by Request field to blank for the student, the Test Mode fields and STAAR & TELPAS Paper Test Format fields are automatically reset to blank.
Paper Test Format is now re-labeled to STAAR & TELPAS Paper Test Format for all subjects on all three tabs. New Fields for STAAR Alternate 2 Paper Format Cambium is now collecting Paper Format values of (RP) Regular Print and (LP) Large Print for the STAAR Alternate 2 (3-8) and STAAR EOC Alternate 2. New fields have been added to the S_TX_STU_ASSMT_X table for each of the subjects. Select RP or LP as applicable. Data Entry and Validations STAAR Alternate 2 (3-8) If STAAR Alternate 2 Paper Format is selected for any subject, STAAR Alternate 2 must be selected for the student. If STAAR Alternate 2 is not selected for the student, STAAR Alternate 2 Paper Format is automatically re-set to blank (Select) for each subject.
STAAR EOC Alternate 2 If STAAR EOC Alternate 2 Paper Format is selected for the subject, STAAR EOC Alternate 2 must be selected for the same subject. If STAAR EOC Alternate 2 is not selected for the subject, STAAR Alternate 2 Paper Format is automatically re-set to blank (Select) for the subject.
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