State Reporting 23.7.1.0 Release Notes

PSSR-324850

Child Find Delay Reasons: Student Program Interchange

TX Interchange Student Program: Version 23.7.1

The Student Program Interchange is updated for the output of the Evaluation and Eligibility Delay Reasons 04 and 05 to conform to the revised descriptions in the TEA code table.

• Code 04: Parent Delay (No Detailed Records Maintained by LEA Regarding a Parent of a Child who Repeatedly Fails or Refuses to Produce the Child for the Evaluation or Eligibility Determination)

• Code 05: Parent Delay (Detailed Records Maintained by LEA Regarding a Parent of a Child who Repeatedly Fails or Refuses to Produce the Child for the Evaluation or Eligibility Determination)

PSSR-324002

Master Schedule Updates for Remote Classes at Schools Sharing a CDC Number

TX Interchange Master Schedule: Version 23.7.1

The Master Schedule Interchange is updated to suppress the fabrication of section records when a remote class is held at a school that shares the same CDC number as the student’s home school so that duplicates are not created in the file.

PSSR-321802

New Auto-Code Report for Speech, CPR and Peace Officer Instruction Graduation Requirements

Auto-Code for Speech, CPR and Peace Officer Graduation Requirements: Version 23.7.1

This new report is now available on the State Reports page under the Student Records and Transcripts category. The Auto-Code populates the “Met Date” elements for the FHSP Speech, CPR and Peace Officer Instruction graduation requirements based on student course completion records for courses flagged as fulfilling these requirements.

Courses: Required Data Collection

In the prior release, three new fields were added to the District Courses page to allow districts to identify the courses that include the required curriculum for the Speech, CPR and Peace Officer Instruction graduation requirements. These fields are located on the TX State Information panel just above the Exclude from PEIMS/TSDS flag. Set the appropriate field value to (1) Yes. Courses taken in both the current year and in previous years are examined, and these fields can be set to for courses that are currently active or inactive. Note that non-high school credit courses taken in middle school can qualify to meet a requirement based on the course curriculum.

• Counts for Speech Requirement: S_TX_CRS_X.Speech_Req

• Counts for CPR Requirement: S_TX_CRS_X.CPR_Req

• Counts for Peace Officer Instruction Requirement: S_TX_CRS_X.PeaceOff_Req

Depending on the specific course and scheduling model, the graduation requirement flags can be set on the following types of courses based on Course Sequence Code. The auto-code will automatically determine course completion for the following scenarios.

• Single Term Courses: requirement is fulfilled based on completion of the class in any term

  • (A) Non-HS Credit Course

  • (1) Single Term Course

  • (S) Second Half of a Two Semester Course

  • (9) Last Fourth of a Four Semester Course

  • (X) Accelerated HS Credit

• Multi Term Courses: requirement is fulfilled based on completion of the final term of the class

  • Use Default Course Setup: course is a year-long course with “split sections” (S1 course + S2 course for same course number)

  • (2) Semesters - HS Credit - Year Long

  • (3) Trimesters - HS Credit - Year Long

  • (4) Quarters - HS Credit - Year Long

Auto-Code Logic

• The Auto-Code logic is based on scheduled courses only in the current year or in a previous school year; manual entry stored grades are not considered.

• Student schedules and stored grades records are examined for courses flagged as “Counts for” Speech, CPR or Peace Officer Instruction.

• Logic is similar to that used for the Course Completion Indicator in Summer PEIMS where at least one of these is true:

  • Student has a scheduled section while enrolled in the district and has a final grade for the course or final course part per TX Store Code Mapping OR

  • Student was enrolled on the final instructional day of the class

• If the student completed the required course or course part based on Course Sequence Code, the corresponding Speech, CPR or Peace Officer Instruction “Met Date” field is populated on the Graduation Information page as the final instructional day for the class.

  • If the student previously met a particular graduation requirement, no action is taken and existing Met Dates are left intact.

  • Within each auto-code run, if the student completes multiple courses that fulfill the same graduation requirement with different Met Dates, the earliest date is used and listed on the report.

  • Within each auto-code run, if the student completes multiple courses that fulfill the same graduation requirement with the same Met Date, both records are listed on the report.

• Note that the student does not need to have a passing grade in the course; the student just needs to have completed the course.

Runtime Options and Report Output

• Parameters

  • Standard selection of schools and students

  • School Year

• Recommendations

  • When running the auto-code report for the first time, a one-time “catch-up” approach should be used to account for students meeting the Speech, CPR and Peace Officer Instruction requirements in prior school years.

    • Select the earliest school year to examine first such as 2018-19 and run the auto-code.

    • Repeat for each additional prior year.

  • Once prior years have been processed, the report should be run for the current school year at the end of each semester after final grades have been collected.

• Report Output: A confirmation file in .csv format lists the students, courses and auto-coded Met Dates updates with the following columns.

  • School ID

  • Last Name

  • First Name

  • Middle Name

  • Grade Level

  • Course Number

  • Course Name

  • Term

  • FHSP Speech Requirement Met Date

  • CPR Instruction Met Date

  • Peace Officer Interaction Instruction Met Date

PSSR-323701

Student Attendance Interchange Performance Tuning

TX Interchange Student Attendance: Version 23.7.1

The Student Attendance Interchange has been updated to execute the calculations for ADA period classes and attendance more efficiently to provide a significant performance improvement.