State Reporting 23.10.1.0 Release Notes

A release announcement will be posted on PowerSchool Community when the installer is available for download. Refer to 2023 State Reporting Releases for release dates.

Reference	Summary	Release Note
PSSR-331960	NCEA Diocese and School Summary PDF Updates	NCEA Diocese Summary: Version 23.10.2 NCEA School Summary: Version 23.10.2 The Diocese and School Summary PDF forms are updated to remove references to specific school years for the principal and teacher retention questions. This is a cosmetic update only with no changes to the report logic. Diocese Information for NCEA Reporting > Principal Retention Number of principals who were employed during the last school year Number of principals who did not return for the current school year School Information for NCEA Reporting > Teacher Retention Number of teachers who were employed during the last school year Number of teachers who did not return for the current school year
PSSR-330790	2023-24 Graduation Information Data Collection Updates	Texas Early First High School Completion Program New Graduation Type Code (40) Texas First Early High School Completion Program is now available as a new code in the Graduation Type Code (E0806) dropdown list. Students who are pursuing the Texas First Early High School Completion Program can be assigned a Graduation Type Code of 40, while Texas First Early HS Completion Program (E1736) should be left blank until the student actually graduates. Once the student graduates under this program, Texas First Early HS Completion Program (E1736) should be coded as 01 or 02. (01) Student Graduated Two or More Semesters Early (02) Student Graduated Less Than Two Semesters Early Validations: Existing validations related to the FHSP elements are modified and new validations are added for the new Texas First Early HS Completion Program. While students pursuing this program are not considered to be FHSP Participants, students graduating under code 40 are considered Distinguished graduates even though they are not eligible to earn Endorsements. If Texas First Early HS Completion Program (E1736) is not blank, Graduation Type Code (E0806) must be 40. FHSP Participant Code (E1541) must be 0 if Graduation Type Code (E0806) is 40. If Texas First Early HS Completion Program (E1736) is not blank, Graduation Type Code (E0806) must be 40. If Texas First Early HS Completion Program (E1736) is not blank, FHSP Participant Code (E1541) must be 0 or blank. Distinguished Level Achievement Code (E1542) must be 0 if student is not participating in FHSP or the Texas First Early HS Completion Program (E1736). If Texas First Early HS Completion Program (E1736) is not blank, FHSP Distinguished Level Achievement Indicator Code (E1542) must be 2. At least one Endorsement code must be 1 if FHSP Distinguished Level Achievement Indicator Code (E1542) is 1 unless Texas First Early HS Completion Program (E1736) is not blank. At least one Endorsement code must be 2 if FHSP Distinguished Level Achievement Indicator Code (E1542) is 2 unless Texas First Early HS Completion Program (E1736) is not blank. New Associate Degree Indicator (1596) The data collection and reporting model for Associate Degree is modified this year to collect the specific type of Associate Degree earned. The existing yes/no indicator will be reported in the PEIMS Fall Submission. The new coded indicator will be reported in the Summer PEIMS Submission. TREx and the AAR will be modified in upcoming releases to display the new coded indicator if populated; otherwise, the prior indicators of 0 or 1 will be reported. Associate Degree Indicator (1596) New database field: S_TX_STU_X.E1596_Associate_Degree The new field appears just below the existing yes/no Associate Degree (E1596) element. TEA Description: Indicates the type of associate degree earned by the student by August 31 immediately following graduation. Valid Values Select Code (2) Associate of Arts (AA) (3) Associate of Applied Arts (AAA) (4) Associate of Applied Science (AAS) (5) Associate of Arts in Teaching (AAT) (6) Associate of Science (AS)
PSSR-330885	2023-24 Incident Management Data Collection and Validation Updates	Behavior Codes Obsolete code valid only in records prior to September 1, 2023: 04 - Marihuana or Other Controlled Substance New codes: Valid in records on or after September 1, 2023 62 - Poss/Sold/Gave/Used/Delivered Marihuana/THC 63 - Poss/Sold/Gave/Delivered/Used E-Cigarette 64 – Poss/Sold/Gave/Used/Delivered Oth Contr Subs New Duration Code: (11) Term Modified By District - DAEP Capacity Duration Code is the source field for PEIMS element DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE. This new code is added and applies to the scenario where the term of a student’s DAEP placement is modified because the DAEP is at capacity and a position is needed for a student who engaged in violent conduct. New and Updated Validations Updated validation for Action Code and Behavior Code 44425-0018: If DISCIPLINARY-ACTION-CODE is "27" or "28", then DISCIPLINARY-ACTION-REASON-CODE must be "02", "04"-"09", "11", "12", "14", "16"-"19", "26"-"32", "35", "36", "46"-"48", "55", "57", "60", "62 - 64." Removed code (37) Felony Alcohol Violation Added new codes 62-64 as listed above New validation for deprecated Behavior Code 04 and Action Date Range Begin Date Existing Behavior Code “04- Marihuana or Other Controlled Substance” is now only valid in Incidents dated earlier than 09/01/2023 per TEA edit 44425-0078: If DISCIPLINARY-ACTION-REASON-CODE is "04", then DATE-OF-DISCIPLINARY-ACTION must be less than (before) September 1, 2023. The new validation is implemented based on the combination of the Behavior Code and the source field for Date of Disciplinary Action, which is the Action Date Range Begin Date in the Action record: If Behavior Code is 04, Action Date Range Begin Date must be before 09/01/2023. New validation for new Behavior Codes 62, 63, 64 and Action Date Range Begin Date TEA rule 44425-0079: If DISCIPLINARY-ACTION-REASON-CODE is "62", "63", or "64", then DATE-OF-DISCIPLINARY-ACTION must be greater than or equal to September 1, 2023. The new validation is implemented based on the combination of the Behavior Code and the Action Date Range Begin Date in the Action record: If Behavior Code is 62, 63, or 64, Action Date Range Begin Date must be on or after 09/01/2023. New validation for Duration Code 11 and Action Date Range Begin Date TEA rule 44425-0080: If DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE is "11", then DATE-OF-DISCIPLINARY-ACTION must be greater than or equal to September 1, 2023. The new validation is implemented based on the combination of the Duration Code and the Action Date Range Begin Date in the Action record: If Duration Code is 11, Action Date Range Begin Date must be on or after 09/01/2023. New Validation for Duration Code 11 and Behavior Codes TEA rule 44425-0081: If DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE is "11", then DISCIPLINE-ACTION-REASON-CODE must be "05", "06", "62", "63", or "64". The new validation is implemented based on the combination of the Duration Code and the Behavior Code: If Duration Code is 11, Behavior Code must be 05-06 or 62-24. Note: The above changes to the validations will be added to the Incident Management TEA Discipline Edits Validation Report in a subsequent release.
PSSR-330805	2023-24 Staff Data Collection Updates	New Role ID Code: 121 Chaplain On the Staff Responsibility Record page, a new Role ID code of (121) Chaplain is now available. This Role ID is governed by a new validation warning: If Role ID is 121, Service ID should be SS007000, SS019000, or SS021000. PK Teacher Requirement Codes On the Staff Information page, the PK Teacher Requirement (E1581) dropdown list is modified to remove obsolete codes, add new codes, and revise the presentation of the codes into two groups These obsolete codes are hidden when the selected PowerSchool term is in the 2023-24 school year: (02) At least eight years’ experience of teaching in a nationally accredited child care program (04) A graduate or undergraduate degree in early childhood education or early childhood special education The valid codes for 2023-24 and beyond are now displayed in two groups within the dropdown list: Teachers in LEA-provided PK Classroom (01) Montessori Certification (03) PK teacher in district with PK professional development (05) Child Development Associate (CDA) credential (06) Documented completion of Texas School Ready Training Program (TSR Comprehensive) (07) Associate or baccalaureate in early childhood education or related field (08) At least 8 yrs teaching experience in nationally accredited child care program or Texas Rising Star Teachers in Contract Entity PK Classroom (09) Contract: At least 2 yrs teaching experience in nationally accredited child care program or Texas Rising Star Program and a CDA or other approved credential (10) Contract: At least 2 yrs teaching experience in nationally accredited child care program or Texas Rising Star Program and a Montessori certification (11) Contract: PK teacher in district with PK professional development (12) Contract: Associate or baccalaureate in early childhood education or related field (13) Contract: At least 8 yrs teaching experience in nationally accredited child care program or Texas Rising Star Program
PSSR-326293	Child Find Student Program Interchange Updates	TX Interchange Student Program: Version 23.10.1 Updates to support the 2023-24 changes to the Student Program Interchange for the Child Find collection are now available. There are no changes to any of the other Child Find Interchanges. StudentChildFindAssociationExtension E1737 ORIGINAL-ECI-SERVICES-DATE This new element replaces the Early Childhood Intervention Effective Date, which was previously reported in the StudentSpecialEdProgramAssociationExtension complex. The source fields appear on the Early Childhood Intervention panel in the Child Find special program record. If the override is populated, that date is reported; otherwise, the calculated date is reported. Original ECI Services Date (E1737) - Calculated: For ECI students served in the district and who have a Special Education special program record for ECI, this indicator is calculated based on the earliest SPED record where the Early Child Intervention indicator is selected. Original ECI Services Date (E1737) - Override: This override applies to students who were not served in the district in the ECI program. These are typically non-enrolled students served by an outside agency. If applicable, enter the first date that the student began receiving ECI services. E1738 CONSENT-TO-EVALUATION-RECEIVED-DATE This element replaces the prior Parental Consent Date element, which was previously calculated as the next instructional day after written consent was received. For 2023-24, TEA is now handling the calculations related to the Consent Date, and the prior PowerSchool calculation has been removed. The source field appears on the Child Find Initial Evaluation panel in the special program record as Consent To Evaluation Received Date (E1738). Enter the actual date the district received written parental consent. StudentSpecialEdProgramAssociationExtension This complex type was previously reported for all ECI students, but has been removed by TEA for 2023-24 reporting. The Student Program Interchange xml file no longer includes this complex for the Child Find collection.
PSSR-331459	Fall PEIMS Student Interchange Updated for New Previous Home Setting Language Code	TX Interchange Student: Version 23.10.1 The Student Interchange is updated for Fall PEIMS reporting with the following logic: If Student Language Code (StudentCoreFields.secondarylanguage) is English (98), but Previous Home Setting Language Code is any language other than English, report Student Language Code with the language code for the Previous Home Setting. If Student Language Code is any language other than English, continue to report the code for that language. Note: Student Home Language and Student Language Code must be coded for all students enrolled on the Fall Snapshot Date. If left blank, no default output is applied and these mandatory elements will be omitted, resulting in TEA xml validation errors.
PSSR-331251	New Field and Nightly Calculation Process for Charter Waitlist - Number of Students Enrolled	To support Ed-Fi reporting, a new school-level field is now available to hold the calculated number of charter students enrolled on the Charter Waitlist snapshot date in each reportable school. The existing calculation for this element has also been implemented in a nightly process. New Field: Number Charter Students Enrolled New database field: S_TX_SCH_SCHOOLS_X.E1674.Charter_Enrolled_Stu Label: Number Charter Students Enrolled (E1674) Description: Holds the calculated Number of Students Enrolled in the Charter School on the Charter Waitlist Collection Snapshot date. Validation limits the value to a whole number up to 9999. Nightly Calculation Process In Texas District Management > Texas Auto-Code and Nightly Process Preferences, a new preference is added: Enable Daily Auto-Code for Charter School Enrollment Counts This field defaults to unselected. Each charter school district must enable this field. The default time can be modified as desired. Logic This calculation uses the same logic as already implemented in the EdOrg Interchange Schools complex for the Charter Waitlist Collection to determine the number of students enrolled as of the Charter Waitlist Snapshot date, which is the last Friday in September. This calculation runs only from the first day of school through the last Friday in October, which is the due date for the Charter Waitlist collection. The school where the enrollment count is populated is the school that “owns” the TEA CDC number. The calculated count includes the total students at multiple schools that share the same number The value is left blank for schools that are not the “owning” school. The school must not be excluded from state reporting. The logic considers schools that share a CDC number based on the School Number conventions where the reportable CDC number is held in the Alternate School Number field (if not 0), or in the School Number field (if Alternate School Number is 0). The logic also considers the non-standard scenarios for school numbers in some charter districts that require a non-blank value in the TEDS School Name field in the database in order to identify the campus that owns the CDC number.
PSSR-330928	New Student Accelerated Instruction Data Collection	A new data collection table and page are now available for student Accelerated Instruction records to support TEA reporting requirements for TREx in 2023-24 and for PEIMS in 2024-25. Note: An additional enhancement is planned for the subsequent release to provide a time entry log to capture the date and minutes for each accelerated instruction session attended by the student. Summary TEA Definition: Each student that fails to achieve at least satisfactory performance on each assessment instrument administered under Section 39.023, Education Code must be provided supplemental instruction for no less than 15 hours or 30 hours for a student whose performance on the applicable assessment instrument was significantly below satisfactory, as defined by commissioner rule. Accelerated Instruction Records are held in a new child table of Students: S_TX_STU_ACCEL_INSTR_C. Students can have one or more records for each school year. Each unique combination of School Year and Subject is tracked in a separate record. In the UI, a new Accelerated Instruction page is now available as the last item under the Student Assessment category: Legacy Navigation: State/Province - TX > Student Assessment > Accelerated Instruction Enhanced Navigation: Compliance > Student Assessment > Accelerated Instruction Accelerated Instruction Data Elements School Year: Required Field The reportable school year for the Accelerated Instruction record. This is displayed in the dropdown as 2023-2024, and stored in the database as the YearID such as 33. Defaults to the current year; additional school years will automatically display as new District Year Terms are created. Subject (E3084): Required Field Indicates the subject in which the student is eligible to receive accelerated instruction. The valid values from TREx Code Table TC49/PEIMS Table C352 are displayed, along with additional codes for the EOC Assessments, which the TEA code tables do not currently contain. As needed, the EOC codes will be automatically mapped to the four TEA subject codes for TREx reporting. (01) Reading/English (02) Math (03) Science (04) Social Studies (05) Algebra I (maps to 02 if needed) (06) Biology (maps to 03 if needed) (07)English I (maps to 01 if needed) (08) English II (maps to 01 if needed) (09) US History (maps to 04 if needed) Accelerated Instruction Participation (E3085): Required Field Indicates whether or not the student participated in the prescribed accelerated instruction for the subject in which the student did not achieve satisfactory performance on an assessment instrument. The valid values from TREx Code Table TC50/PEIMS Table C53 are displayed. (01) Participates In Supplemental Accel Instruc (02) Does Not Participate – Parent Opt Out (03) Does Not Participate – Assigned TIA Teacher (04) Does Not Participate – Assigned Accel Instruc In Two Other Subjects (05) Does Not Participate – Retained (06) LEA Exempt From Providing Accel Instruc Assigned Instruction Hours (E3086): Conditionally Required Indicates the number of hours of accelerated instruction assigned to the student for a particular subject. Formatted to support values of 00.00 to 30.00 with up to two decimal places. Hours are automatically rounded up or down to quarter-hour increments of .00, .25, .50, or .75. Validation: If Accelerated Instruction Participation (E3085) is 01, Assigned Instruction Hours (E3086) must not be blank. Otherwise, this field can be left blank. Hours Completed (E3087) Indicates the number of hours of accelerated instruction completed for the subject. Formatted to support values of 00.00 to 30.00 with up to two decimal places. Hours are automatically rounded up or down to quarter-hour increments of .00, .25, .50, or .75. In TREx, this is the YTD Hours Completed element. Hours Difference Reason (E3088) Indicates the reason the student did not complete the full number of assigned hours of accelerated instruction. This element will be reported for PEIMS in 2024-25, but is not part of TREx. The valid values from TEA Descriptor Code Table C354 are displayed. (01) Student Withdrew (02) Parent Opt Out After Initial Acceptance (03) Student Did Not Attend Assigned Hours (04) Failure To Meet Compulsory Attend Requirements (05) Hours Not Completed Before Next Test Admin (06) Unexpected School Closure (07) Unable To Participate: Homebound /Other Off-Campus Instruc Arrange Comments: Optional 4,000 character text field. Note: The Student Accelerated Education Plan indictor element (E3083) will be automatically calculated and output as 1 for TEA reporting based on the presence of Student Accelerated Instruction records. No additional coding is required for this element.