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Import Pennsylvania Data Files - Special Programs

Introduction

The Pennsylvania Data Files Import function provides users the functionality to import Special Education information into the Special Programs [SpEnrollments] table. From the start page in PowerSchool, access the function by selecting Special Functions on the left navigation of the start page. The import file must be tab delimited and have pre-defined format described below.

Special Programs [SpEnrollments] Table

Special Education Student Snapshot-Import Template

Data Element

Header Field Name

DDE:[Table]Field

Comments

Student Number

Student_Number

[Students]Student_Number

Required-Unique number assigned to the student in PowerSchool

Program ID

ProgramID

[SpEnrollments]ProgramID

Required

Grade Level

Gradelevel

[SpEnrollments]gradelevel

Optional

Enter Date

Enter_Date

[SpEnrollments]enter_date

Required

Exit Date

Exit_Date

[SpEnrollments]exit_date

Optional- Exit code the student exited the special program with if applicable.

Exit Code

ExitCode

[SpEnrollments]ExitCode

Optional

School ID

SchoolID

[SpEnrollments]SchoolID

Required

Include in Special Education Snapshot

PA_Include_State_Report

[S_PA_SEN_SPED_X]Include_State_Report_YN

1 = True Indicates that the special program enrollment is to be included in the Special Education Snapshot

Special Education Teacher Name

PA_Spec_Ed_Teach

[S_PA_SEN_SPED_X]SPED_Teacher_Name

Required-

Last name of Special Education Teacher

Secondary Disability

PA_Chall_Type

[S_PA_SEN_SPED_X]Secondary_Disability_Code

Secondary disability code for this special education enrollment. See the Disability Codes for valid values.

Amount of Special Education Services

PA_Amount_Sp_Ser


[S_PA_SEN_SPED_X] Amount_SPED_Services_Code


See Amount of Special Education Services for valid values

Service Provider Location

PA_Receive_Schl_Cd

[S_PA_SEN_SPED_X]Location_SPED_Services

Service Provider Location

4 chars max

Type of Support

PA_Type_Support


[S_PA_SEN_SPED_X]Type_Support_Code

See Type of Support Codes for valid values

Planned Participation in PASA

PA_PASA


[S_PA_SEN_SPED_X]PASA_YN


Planned Participation in PASA

Y/N

Residency

PA_Residency


[S_PA_SEN_SPED_X]Residency_Code

Residency

  • 00 - Resident
  • 01 - Unknown District of Residence
  • 02 - Living with Adult other than Parent
  • 05 - Foster Home
  • 06 - Institutionalized settings, Group Homes, PRRIs

Neighborhood School

PA_Neigh_Sch


[SpEnrollments]PA_Neigh_Sch

Y/N

Educational Environment

PA_LRE_Cat


[S_PA_SEN_SPED_X] Educational_Environment_Code


See Educational Environment for valid values.

Service Provider (AUN)

PA_Serv_Prov

[S_PA_SEN_SPED_X]Service_Provider

20 chars max


Educational Environment Percentage

PA_Edu_Envir_Per

[S_PA_SEN_SPED_X] EDU_Environment_Percent

Numeric, 3 digits max


Reason for Exiting Special Education

PA_Rea_Exit


[S_PA_SEN_SPED_X] Reason_Exited_SPED_Code


See Reason for Exiting Special Education Codes for valid values

Date Exited Special Education

PA_Date_Exited_SpED

[S_PA_SEN_SPED_X]SPED_Exit_Date

format: mm/dd/yyyy


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