Staff Setup
Contents
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
- On the Start Page, click Staff.
- Select a staff member or New Staff Entry.
- Select Edit Information for existing staff members.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
|---|---|---|---|---|
Entering Staff InformationInformation | ||||
Name (Last, First MI) | Enter the name. Format: LastName, FirstName MiddleName | [Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name | Max 40 | Class Roster |
Gender | Choose the staff member's gender from the pop-up menu. Valid values:
| [UserCoreFields]Gender | 1 | Class Roster |
ID | Enter the teacher's ID. | [Users]TeacherNumber | Max 10 | CTE Course |
SSN | Enter the staff member's social security number. Note: Only the last four (4) digits of the Social Security Number are used for state reporting. | [Users]SSN | 4 | Class Roster |
DOB | Enter the staff member's date of birth. Note: Output is formatted as MMDDYYYY. | [UserCoreFields]DOB | 10 | Class Roster |
ODE Unique Staff Identifier | Enter the teacher's ODE Unique Staff Identifier. | [S_OR_USR_X]UniqueStaffID | 10 | Class Roster |
Licensed or Registered with TSPC | Select the checkbox if the staff member is licensed or registered with TSPC. When this checkbox is selected, the TSPC Account Identifier field appears. | [S_OR_USR_X]TSPCLicensed | 1 | Staff Asgnmt |
TSPC Account Identifier | When the Licensed or Registered with TSPC checkbox is selected, the TSPC Account Identifier field becomes available. Enter the identifier. | [S_OR_USR_X]TSPCAccntID | 10 | Staff Asgnmt |
| Alternate License Last Name | If the teacher has last name on his/her license that is different than on his/her staff record, enter that name here. | [S_OR_USR_X]AlternateLicNumber | 50 | Staff Asgnmt |
| Qualification Comment | Enter any notes about the teachers qualifications. | [S_OR_USR_X]QualificationComment | 200 | Staff Asgnmt |
| Full Time Schedule Hours | School value: Displays the teacher's home school full-time schedule hours. School Staff value: If the teacher's full-time schedule hours are different than his/her home school's hours, enter the hours. Otherwise, leave this field blank and the home school value will be reported. | [S_OR_SCH_X]FullTimeSchedHours [S_OR_SSF_X]FullTimeSchedHours | 4 | Staff Asgnmt |
Position Code | Enter the teacher's Position Code (from the ODE list). | [S_OR_SSF_X]PositionCode | 2 | Class Roster |
Highly Qualified Records Per Subject Area link | Use this link to add/edit Highly Qualified Records per staff member (see below). | NA | NA | Staff Asgnmt |
Defining Highly Qualified RecordsEdit Information > [Highly Qualified Records Per Subject Area link] > Highly Qualified Records | ||||
Add a Subject Area Qualification: Start typing to search | Start typing a Subject Area Qualifications description to invoke the search. All subject area names that include the search criteria are listed. Select the desired subject area and click the green plus sign. A staff-specific data entry page appears. To edit/delete existing records, click any of the links in the Currently Defined Subject Area Qualifications area. | NA | NA | Staff Asgnmt |
TSPC License Flag | Choose the staff member's TSPC License Flag value from the pop-up menu. | [S_OR_USR_HQ_C]TSPCHQFg | 2 | Staff Asgnmt |
Effective Date – Future Use | Enter the effective date of the staff member's HQ status. Not used for state reporting. This field is for local use if the entity chooses to track the information. | [S_OR_USR_HQ_C]EffectiveDate | 8 | Not required. |
Expiration Date – Future Use | Enter the expiration date of the staff member's HQ status. Not used for state reporting. This field is for local use if the entity chooses to track the information. | [S_OR_USR_HQ_C]ExpirationDate | 8 | Not required. |