The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
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On the Start Page, click Staff.
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Select a staff member or New Staff Entry.
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Select Edit Information for existing staff members.
|
Data Element |
Additional Information |
[Table]FieldName |
Length |
Used in these Reports |
|---|---|---|---|---|
Entering Staff Information
Information |
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|
Name (Last, First MI) |
Enter the name. Format: LastName, FirstName MiddleName |
[Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name |
Max 40 |
Class Roster
|
|
Gender |
Choose the staff member's gender from the pop-up menu. Valid values:
|
[UserCoreFields]Gender |
1 |
Class Roster |
|
ID |
Enter the teacher's ID. |
[Users]TeacherNumber |
Max 10 |
CTE Course
|
|
SSN |
Enter the staff member's social security number. Note: Only the last four (4) digits of the Social Security Number are used for state reporting. |
[Users]SSN |
4 |
Class Roster |
|
DOB |
Enter the staff member's date of birth. Note: Output is formatted as MMDDYYYY. |
[UserCoreFields]DOB |
10 |
Class Roster
|
|
ODE Unique Staff Identifier |
Enter the teacher's ODE Unique Staff Identifier. |
[S_OR_USR_X]UniqueStaffID |
10 |
Class Roster
|
|
Licensed or Registered with TSPC |
Select the checkbox if the staff member is licensed or registered with TSPC. When this checkbox is selected, the TSPC Account Identifier field appears.
|
[S_OR_USR_X]TSPCLicensed |
1 |
Staff Asgnmt |
|
TSPC Account Identifier |
When the Licensed or Registered with TSPC checkbox is selected, the TSPC Account Identifier field becomes available. Enter the identifier. |
[S_OR_USR_X]TSPCAccntID |
20 |
Staff Asgnmt |
|
Public Employees Retirement System Pickup Flag |
Indicates if the staff member participates in PERS pickup (Y/N) |
[S_OR_USR_X]PERSPickUpFg |
1 |
Staff Asgnmt |
|
Level of Staff Education Code |
Code representing the highest level of staff education (dropdown selection) |
[S_OR_USR_X]LvlStfEdCd |
2 |
Staff Asgnmt |
|
License Flag |
Indicates if the staff member holds a license (Y/N) |
[S_OR_USR_X]LicFg |
1 |
Staff Asgnmt |
|
Language of Origin Code |
Code for the staff member’s language of origin (from SSID Student File) |
[S_OR_USR_X]LangOrgnCd |
3 |
Staff Asgnmt |
|
Alternate License Last Name |
If the teacher has last name on his/her license that is different than on his/her staff record, enter that name here. |
[S_OR_USR_X]AlternateLicNumber |
50 |
Staff Asgnmt |
|
Qualification Comment |
Enter any notes about the teachers qualifications. |
[S_OR_USR_X]QualificationComment |
200 |
Staff Asgnmt |
|
Full Time Schedule Hours |
School value: Displays the teacher's home school full-time schedule hours. School Staff value: If the teacher's full-time schedule hours are different than his/her home school's hours, enter the hours. Otherwise, leave this field blank and the home school value will be reported. |
[S_OR_SCH_X]FullTimeSchedHours [S_OR_SSF_X]FullTimeSchedHours |
4 |
Staff Asgnmt |
|
Position Code |
Enter the teacher's Position Code (from the ODE list). |
[S_OR_SSF_X]PositionCode |
2 |
Class Roster |
|
Highly Qualified Records Per Subject Area link |
Use this link to add/edit Highly Qualified Records per staff member (see below).
|
NA |
NA |
Staff Asgnmt |
Defining Highly Qualified Records
Edit Information > [Highly Qualified Records Per Subject Area link] > Highly Qualified Records |
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|
Add a Subject Area Qualification: Start typing to search |
Start typing a Subject Area Qualifications description to invoke the search. All subject area names that include the search criteria are listed. Select the desired subject area and click the green plus sign. A staff-specific data entry page appears. To edit/delete existing records, click any of the links in the Currently Defined Subject Area Qualifications area. |
NA |
NA |
Staff Asgnmt |
|
TSPC License Flag |
Choose the staff member's TSPC License Flag value from the pop-up menu. |
[S_OR_USR_HQ_C]TSPCHQFg |
2 |
Staff Asgnmt |
|
Effective Date – Future Use |
Enter the effective date of the staff member's HQ status. Not used for state reporting. This field is for local use if the entity chooses to track the information. |
[S_OR_USR_HQ_C]EffectiveDate |
8 |
Not required. |
|
Expiration Date – Future Use |
Enter the expiration date of the staff member's HQ status. Not used for state reporting. This field is for local use if the entity chooses to track the information. |
[S_OR_USR_HQ_C]ExpirationDate |
8 |
Not required. |