Provincial Reporting 21.3.2.0 Release Notes

The Snapshot reports are fixed now and the reports are running and showing the completed successfully status as expected.

The following updates have been made to the Learning Preferences functionality:

• Learning Preferences Code creation link is moved to District Setup page under the Code Sets link.
  • If a state has code sets disabled then the Learning Preferences Code creation link can be found at the last section under the Code Setup Header
• The Code Start Date & Code End Date are now editable.
• The Learning Preferences link at Student-Level is renamed Digital Equity & Learning Preferences.
• When creating a new record, field values from the last record with the greatest Effective Date carry forward if present.
  • Fields that copy to a new record:
    • Internet In Residence
    • Internet Access
    • Internet Performance
    • Device Access
    • Device Type
    • Device Serial number
    • Paper Learning Packets

• Access to the Digital Equity & Learning Preferences link, at the student level, is now governed by a check box in the "Edit Security Group" page (path below).
  Path: Start page> System> Groups>[ select group ]
  Upon receiving the update, administrators must go into security groups and give the appropriate groups access to this page.
  Note: This security group setting is suppressed for ND and TX.

The following updates have been made to the Learning Preferences functionality:

• Learning Preferences Code creation link is moved to District Setup page under the Code Sets link.
• The Code Start Date & Code End Date are now editable.
• The Learning Preferences link at Student-Level is renamed Digital Equity & Learning Preferences.
• When creating a new record, field values from the last record with the greatest Effective Date carry forward if present.
  • Fields that copy to a new record:
    • Internet In Residence
    • Internet Access
    • Internet Performance
    • Device Access
    • Device Type
    • Device Serial number
    • Paper Learning Packets

Learning Preferences Link has been restored.
Learning Preferences Code creation link is moved to District Setup page under the Code Sets link.
If a board has code sets disabled then the Learning Preferences Code creation link can be found at the last section under the Code Setup Header.

A new flag 'School uses Flip Weeks' is added on the following two pages:
District> Schools/School Info > Select Secondary School >
Select Secondary School > Special Functions > Edit School >
This flag should be selected for schools using Quad/Octomester flip week setup. The flag should be selected before schools run Enrolment fields, Enrolment Report (Secondary Quad/Octomesters Setup), and OnSIS Secondary reports for the 2020-2021 school year onwards.

District Office > District Info page, Define Day 16 dates page is enhanced to include another set of Dates "Alternate Day 16 Dates". Schools using Quad/Octomester Flip weeks setup will need to define both sets of dates (Day 16 dates & Alternate Day 16 Dates). Day 16 dates should fall in the first cycle week (ex: cycle A) and the Alternate Day 16 dates should fall in the second cycle week (ex: cycle B). Valid dates fall within the selected school year's start and end dates.

OnSIS Secondary School Submission: Version 16.1
Report enhanced to support schools using flip weeks. The report uses Day 16 and Alternate Day 16 when checking if the student is enrolled in Native or ESL/ELD class to generate the second language segment.

OnSIS Secondary: Version 16.1
Report enhanced to use Day 16 dates when checking if the student is enrolled in Native second language class to generate the second language segment.
Students not enrolled in the current submission but are cross-enrolled in future second language classes falling in the semester in which the count date falls are reported in submission and the second language segment is generated.

OnSIS Elementary School Submission: Version 14.2

Report enhanced to generate Report Card Term/Subject Strand segment successfully for mathematics.

OnSIS Elementary School Submission: Version 14.2

The report is enhanced to generate REPORT_CARD segment in the March submission when cross enrolled students withdrew from all their classes during the submission period and for which final marks are to be reported or the Alternate report card is set for term 1 or term 2 and are generated in the June submission for those who are cross enrolled in classes that span the March count date.

OCAS Transmission: Version 8.0
OUAC Transmission: Version 8.1
For schools using Quad/Octomester model, reports are enhanced to report Grade Type of 'C' for any course running in a traditional semester timeframe (Sept-Jan or Feb-Jun).

• If the report run date (sysdate) falls within Semester1 then all future courses, that is, courses starting after report run date, and falls in Semester1 are sent with grade_type =' C'. Future courses in Semeste2 will continue to be sent with grade_type as 'P'.
• If the report run date (sysdate) falls after Semester1 End date then all future courses, that is, courses starting after report run date, and falls in Semester2 are sent with grade_type = 'C'.

Data Validation Report: Version 2.5
The report is enhanced to include the following validation rule:

• MCE0072a: Invalid Course Delivery Type for Summer schools.

OnSIS Verification - Summary Report: Version 1.3
Section B - Enrolment by Grade and Gender - Summary Report.
Section B is added to the OnSIS Verification Summary report. This report shows Enrolment by Grade and Gender aggregate information. The OnSIS Verification Summary Report can be run at the district and school level. It runs for different submissions (October, March, and June), for elementary and secondary schools.
Note: It is required to save OnSIS XML prior to running this report. Refer to the Online Help for details.

OnSIS Verification - Details Report: Version 1.3
Section B - Enrolment by Grade and Gender - Detail Report.
This report contains Enrolment by Grade and Gender detail information by student.
To print the report, select the report on the input parameter page. The OnSIS Verification Details Report can be run at the district and school level. It runs for different submissions (October, March, and June), for elementary and secondary schools.
Note: It is required to save OnSIS XML prior to running this report. Refer to the Online Help for details.

OnSIS Verification - Summary Report: Version 1.3
Section D - Enrolment by Age and Gender - Summary Report.
Section D report is added to the OnSIS Verification Summary report. This report shows Enrolment by Age and Gender aggregate information. The OnSIS Verification Summary Report can be run at the district and school level. It runs for different submissions (October, March, and June), for elementary and secondary schools.
Note: It is required to save OnSIS XML prior to running this report. Refer to the Online Help for details.

OnSIS Verification - Details Report: Version 1.3
Section D - Enrolment by Age and Gender - Detail Report.
This report contains Enrolment by Age and Gender detail information by student.
To print the report, select the report on the input parameter page. The OnSIS Verification Details Report can be run at the district and school level. It runs for different submissions (October, March, and June), for elementary and secondary schools.
Note: It is required to save OnSIS XML prior to running this report. Refer to the Online Help for details.

OnSIS Verification - Details Report: Version 1.3
Section U - Number of Special Education Graduates - Detail Report.
This report contains Special Education Graduates detail information by Student.
To print the report, select the report on the input parameter page. The OnSIS Verification Details Report can be run at the district and school level. It runs for different submissions (October, March, and June), for secondary schools.
Note: It is required to save OnSIS XML prior to running this report. Refer to the Online Help for details.

OnSIS Verification - Summary Report: Version 1.3
Section U - Number of Special Education Graduates - Summary Report.
Section U is added to the OnSIS Verification Summary report. This report contains Special Education Graduates' aggregate information. The OnSIS Verification Summary Report can be run at the district and school level. It runs for different submissions (October, March, and June), for secondary schools.
Note: It is required to save OnSIS XML prior to running this report. Refer to the Online Help for details.

OnSIS Elementary School Submission: Version 14.2
The OnSIS Elementary submission now saves Class segment data to S_ON_XML_CLASS_S table. This is a prerequisite step for running OnSIS verification reports. This segment is used by Section N - Enrolment by Class. this verification report will be released in the future.