Provincial Reporting 20.3.2.0 Release Notes

Data Validation Report: Version 2.2

The report is enhanced to include the following validations:

• MCE0070: Invalid Course Delivery Type for Public Secondary Schools.
• MCE0071: Course Delivery Type is invalid for this school.

You can now set a preference to determine the location from which the student's contact information is retrieved, either the Student Contacts table or the Demographic & Emergency Contacts field. A new Use Student Contacts for Reports checkbox is added on the District Info page, under Board Information/Settings. When this option is selected, the contacts information from the Student Contacts table is reported.

Note: Before using this preference, boards must review student contacts settings to make sure contacts are set up properly as per the logic used by the reports.

Enrollment Reports: Version 4.9
The Enrollment report now includes students who are taking only Independent Study courses and are also enrolled in an Expulsion Program.

EQAO Extracts: Version 4.7

The report is updated to report gender as follows:

• 1 = Male (M)
• 2 =  (F)
• '#'  for all other gender codes.

If Gender is not specified for the student, blank is reported.

Ontario Student Transcript: Version 6.4

The disclosure policy does not apply to courses in ESL/ELD. The report has been updated not to print any of the student failed marks for ESL/ELD classes.

OnSIS CTCC Submission : Version 3.3

Starting 2019-2020, the following fields are removed from the student enrolment segment:

• OYAP_FLAG
• RESIDENCE_STATUS_TYPE
• YEAR_OF_ENTRY_TO_CANADA

OnSIS CTCC Submission Report: Version 3.3

The report now uses the Other Course Information > Credit Recovery flag to determine if a course is a Credit Recovery course.

OnSIS Elementary School Submission: Version 13.2
OnSIS Secondary School Submission: Version 14.9

These reports are updated to extract the student's gender from the snapshot; however, if a student's gender cannot be extracted from the snapshot, it is extracted from student's records.

Note: Boards using the new gender values Prefer to Specify (S) and Prefer not to Disclose (N) while still running the March submission, must upgrade to use these versions of the reports.

OnSIS Night School Submission Report: Version 8.5

The report now uses the Other Course Information > Credit Recovery flag to determine if a course is a Credit Recovery course.

OnSIS Night School Submission version 8.5

When a student left one school to join another, the student's Main School Flag was incorrectly generated as T for the school the student left. The report is updated to check the student's latest enrollment that falls between the reported enrollment start and end dates. If the enrollment does not belong to the selected School (different BSID), the report generates the Main School Flag value as F.

Note: The Ontario scholarship date, flag and community hours are generated only when the Main School Flag is T.

OnSIS Demographic Snapshot version 2.1

The report is updated to take a snapshot of the Gender field as of the submission count date.

Note: Since the new gender values - Prefer to Specify (S) and Prefer not to Disclose (N) - are only valid starting with the June submission, using this version of the report will allow boards to use the new gender values starting April while still running OnSIS March. To prevent OnSIS critical errors in the March Submission, boards planning to use the new gender values this year must upgrade to the Provincial Reporting March release before March 31st.

The Gender field is added to the the snapshot page. The field values displayed are the values defined in the code sets for genders. The page reflects the value saved in the snapshot table. In addition, the JK/K Timetable type field is removed from the page.