Provincial Reporting 20.11.2.0 Release Notes

As of November 25, 2020, PowerSchool State Reporting only supports PowerSchool 19.4.5.3 or later, and our Technology and Support teams will focus solely on supporting PowerSchool versions 19.4.5.3 or later.

PSSR-244295

Contact Tracing Report Update - Busing Data

Contact Tracing Report: Version 1.1

The Contact Tracing report is updated and now pulls busing data based on a newly added report parameter.

With the busing data parameter checked, the report will pull students that may have shared the bus with the report the student is run for based on the following:

• Bus Number

• Route Number

• Day

• From/To School

Data Validation Report: Version 2.4

The validation to ensure that the student's Year of Entry to Canada does not fall after the student's enrolment start date has been disabled for the 2020-2021 school year, to align with the Ministry's OnSIS rules.

Elementary Report Cards (7-8) - Gradebook: Version 5.6

To meet Ministry recommendations, when the median for a subject is a value of I or R, the median field in the report is now left blank. In the case when the median is the average of two marks, one of which is I or R then the median field in the report is also set to blank.

Elementary Report Cards (7-8) - Gradebook: Version 5.6

The report is updated to select the French field appropriately for each student when run for a group of students.

OCAS Transmission: Version 7.9
OUAC Transmission: Version 7.9

The reports are enhanced to mark students as achieving their community hours if the student has completed 20 hours or more starting with the 2020-2021 school year.

OnSIS Elementary Submission: Version 13.8

The OnSIS Elementary Submission is enhanced to include the school's cross-enrolled students in the transmission file. Students who are cross-enrolled should have a school enrollment at another school during the cross-enrollment period. Also, the cross-enrolled school and the school in which the student is enrolled should both have the same attendance conversion for DAYS_ABSENT_YTD and TIMES_LATE_YTD tags to populate correctly. SECOND_LANGUAGE_PROGRAM and SPECIAL_ED segments are now generated for the cross-enrolled students for the October submission.

OnSIS Secondary Submission: Version 15.8

The OnSIS Secondary Submission now generates the Student_Non_Enrolment segment for the appropriate students when running for a selected group of students as well as all students.

OnSIS Student ADE: Version 1.8
The issue causing the Student ADE report to fail for Night schools is corrected.

OnSIS Elementary School Submission: Version 13.8
Beginning with the October 2020 Elementary submission, the Early Years Experience information is no longer collected by OnSIS. As a result, the Early Years Experience information is not included in the file, and the submission's SUBMISSION_PERIOD_TYPE is changed to OCTELEM3.

The Language Instructional Minutes page under Schools is updated to use the extended tables and fields rather than the virtual tables and custom fields. This will improve performance. There is no change in functionality.

Review an optional script for setting the 'Calculate Repeats On Course Number' flag to ON.

This script selects the 'Calculate Repeats on Course Number Flag' for all the historical grades records for all graduated students in the board (students with diploma date is not blank). This allows reports to calculate repeats using the course number (old logic) and reports are printed the same for graduated students.

OnSIS Secondary Submission: Version 15.8

The report is enhanced to select the SHSM flag only for current and completed courses that are used to fulfill an SHSM course credit requirement. Repeated courses (based on the new course repeats logic) should not have the SHSM flag selected.

• Page three of the report is also enhanced to reflect correctly the SHSM credit counts under Earned in this Report and Earned to Date, excluding repeated courses credits.

Ontario Student Transcript Report: Version 7.0
OCAS - Electronic Transcript : Version 1.6
OCAS Transmission: Version 7.8
OUAC Transmission: Version 7.9

Reports are enhanced to print the H notes on the basis of new course repeat logic. H Note indicates the course credit has been used to fulfill a SHSM course credit requirement. As of the report run date, if the course is completed after the student has met the requirements for the SHSM program or the student has exited from the program, the course is not flagged as a SHSM course. If a SHSM course is repeated (as per the new logic ), the H note is printed only for the instance with the highest mark.

SHSM Progress page displays a student's current and completed SHSM courses counted towards the program. This page is enhanced to use new common course repeats logic. Changes include:

• Completed courses printed on the page should not include repeated Courses based on the new Logic.
• When Include in progress courses flag is ON, a current course should not fulfill a category if it is a repeat.
• When Examine Exclude From GPA Flag is on, the logic examine this flag when calculating course repeats.

The SHSM program page, under Special Programs at the district level, is updated to use the extended tables and fields rather than the virtual tables and custom fields. This will improve performance. There is no change in functionality.

The Student Community Hours pages are updated to use the extended tables and fields rather than the virtual tables and custom fields.

PSSR-240971

Student Digital Equity and Learning Preference Tracking Available in the Public Portal

A new page is now available (if enabled) in the public portal that will enable parents and guardians to enter learning preference and digital equity data for their student or students.

This functionality is disabled by default. To enable, navigate to the following page:

• Start Page> District Setup> Miscellaneous

If enabled, parents/guardians have the ability to create records and populate the following fields:

• Effective Date

  • Defaults to the current date

• Learning Preference

• Requested Timeframe

• Requesting Parent/Guardian

  • Defaults to the current user

• Internet in Residence*

• Internet Access*

• Internet Performance*

• Device Access*

  • Only display options 1, 2, & 5

The Comment field is not visible when a parent/guardian is creating a record but it will the following string will get saved for any record created in the public portal:

• Created in the public portal

Additionally, if a parent/guardian has entered a Digital Equity & Learning Preference record previously and they create a new record, the above elements that are marked with an asterisk will be pre-populated based on the values in the existing (previous) record.

The Student SHSM pages are updated to use the extended tables and fields rather than the virtual tables and custom fields.

OnSIS Secondary School Submission: Version 15.8

The OnSIS Secondary submission now saves Second_Language_Program segment data to S_ON_STU_XML_SECOND_LANG_C table to enable boards to validate the data before uploading files to OnSIS.

OnSIS Elementary School Submission: Version 13.8

The OnSIS Elementary submission now saves Second_Language_Program segment data to S_ON_STU_XML_SECOND_LANG_C table, enabling boards to validate the data before uploading files to OnSIS.

OnSIS Secondary School Submission: Version 15.8

The OnSIS Secondary submission now saves the STUDENT_CLASS_ENROLMENT segment data to S_ON_STU_XML_CLASS_ENROL_C table, allowing boards to validate data before uploading files to OnSIS.