LEA Info

@RefId

Yes

The GUID of the LEA.

Derived

LocalId

Yes

Locally assigned identifier for this LEA.

[Prefs]Value where the [Prefs]Name=”districtnumber”

LocalIdSystem

Optional

Locally assigned identifier for this LEA.

Refer to Identification Info List.

Defaults to SEA

StateProvinceId

Optional

The state-assigned identifier for this LEA.

[Prefs]Value where the [Prefs]Name=”districtnumber”

Concatenation of County and District.

Must be provided to OSDE as a valid county/district combination that must contain the county ID and district ID.

NCESId

Optional

The NCES-assigned identifier for this LEA.

[Prefs]Value where the [Prefs]Name = “OK_DIST_NCESID”

This is a common element used to define the identifier assigned by the National Center for Education Statistics that is associated with an entity. It is used in SchoolInfo, LEAInfo, and other objects. The value for LEAInfo is a 7-digit number that begins with “40”.

LEAName

Yes

Name of LEA.

[Prefs]Value where the [Prefs]Name = “districtname”

LEAURL

Optional

URL for the LEA.

[Prefs]Value where the [Prefs]Name = “OK_Website”

Required if the LEA has a public District Web site.

Source Field: Website Address (URL)

EducationAgencyType

Required

The classification of the education agency within the geographic boundaries of a state according to the level of administrative and operational control.

This is a typeset element.

EducationAgencyType @Type

Required

Code indicating the operational/administrative level.

Type Code Set

Refer to EducationAgencyType Code.

Defaults to RegularNotInSupervisoryUnion

PhoneNumberList

Required

The LEA's phone number(s).

The OSDE expects the “Main” number type. The required format: (###) ###- ####

Note: This should be the phone number published in the directory as the main phone number for the district.

PhoneNumberList/PhoneNumber @Type

Required

Code that specifies what type of phone number this is. Note: A subset of valid values may be specified in data objects.

Type Code Set

• Main

• Fax

Defaults to Main

PhoneNumberList/PhoneNumber/Number

Required

Phone number. Free-form, but typical U.S. formats include: (###) ###-####; ###-####.

[Prefs]Value where the [Prefs]Name = “DistrictPhone”

or

[Prefs]Value where the [Prefs]Name = “DistrictFax”

Source fields:

AddressList

Required

The LEA's address(es).

The “Physical” address for the LEA. Provide the “Mailing” address also if it exists.

Address @Type

Type Code Set

• Physical

• Mailing

• Shipping

Address/Street

StreetNumber

Required

The street number part of the LEA address.

[Prefs]Value where the [Prefs]Name = “DistrictAddress”

Source field:

Address/City

Required

The city where the LEA office is there.

[Prefs]Value where the [Prefs]Name = “DistrictCity”

Source field:

Address/StateProvince

Required

The state where the LEA office is there.

[Prefs]Value where the [Prefs]Name = “districtstate”

Source field:

Address/Country

Required

The state where the LEA office is there.

Defaults to US

Address/PostalCode

Required

The postal code of the LEA address.

[Prefs]Value where the [Prefs]Name = “DistrictZip”

Source field: District Postal Code (Zip + 4)

LEAContactList

Required

List of all the contacts that are required to publish in the state's directory.

Required Contacts:

Superintendent, Emergency Contact

LEAContact

Required

(Array)

The people who act as a point of contact for the LEA.

Source arrays:

• Superintendent Information

• Contact 1 Information

• Contact 2 Information

LEAContact/PublishInDirectory

Defaults to Yes

LEAContact/ContactInfo

Required

Refer to ContactInfo Type

GradeLevels

Yes

Collection of grade levels offered in the LEA.

GradeLevels/GradeLevel

Grade range derived from the values saved in the [Prefs]Low_Grade and [Prefs]High_Grade fields.

Source: Low-Grade and High-Grade fields

GradeLevels/GradeLevel/ OtherCodeList/Other Code

Refer to Grade Level Other Code.

Required for grade levels less than 0 and greater than 13.

OperationalStatus

Optional

Operational condition of an LEA.

Defaulted to Open

ContactInfoType

Required

Name

Required

Name of the contact person. Name is redefined here to allow for LastName and FirstName to be omitted if they cannot be provided; when omitted, FullName must have a value.

The first and last names are required elements and will be the only element used in identifying the contact. The FullName element will not be used.

@Type

Required

• Alias

• Nickname

• OtherName

• PreviousLegalName

• PreferredFamilyName

• PreferredGivenName

• FullName

Defaults to FullName

Name/FullName

Required

A free text field for the complete name.
Mandatory if LastName and FirstName are omitted.

[Prefs]Value where the [Prefs]Name = “Superintendent”

[Prefs]Value where the [Prefs]Name = “OK_Contact1Name”

[Prefs]Value where the [Prefs]Name = “OK_Contact2Name”

Source field: Superintendent's Name

Source: Contact 1 > Name

Source: Contact 2 > Name

PositionTitle

Required

The title of the office that the contact person holds within the LEA.

[Prefs]Value where the [Prefs]Name = “OK_Contact1Title”

[Prefs]Value where the [Prefs]Name = “OK_Contact2Title”

Defaults to Superintendent

Source: Contact 1 > Title

Source: Contact 2 > Title

Address

Required

Address of the contact.

@Type

Required

Code that defines the location of the address. A subset of specific valid values for each instance in a data object may be listed in that object.

• Mailing

• Physical

Mailing address gets precedence over Physical address.

Note: All address data fields need to be filled.

Street

Required

The name of the city.

[Prefs]Value where the [Prefs]Name = “MailDistrictAddress”

or

[Prefs]Value where the [Prefs]Name = “PhyDistrictAddress”

Source: Mailing Address > Street

Source: Physical Address > Street

(Location: District Info, Compliance)

City

Required

The name of the city.

[Prefs]Value where the [Prefs]Name = “MailDistrictCity”

or

[Prefs]Value where the [Prefs]Name = “PhyDistrictCity”

Source: Mailing Address > City

Source: Physical Address > City

(Location: District Info, Compliance)

StateProvince

Required

The name of the state or province.

[Prefs]Value where the [Prefs]Name = “Maildistrictstate”

or

[Prefs]Value where the [Prefs]Name = “Phydistrictstate”

Source: Mailing Address > State

Source: Physical Address > State

(Location: District Info, Compliance)

Country

Optional

The name of the country.

[Prefs]Value where the [Prefs]Name = “MailDistrictCounty”

or

[Prefs]Value where the [Prefs]Name = “PhyDistrictCounty”

Source: Mailing Address > Country

Source: Physical Address > Country

(Location: District Info, Compliance)

PostalCode

Optional

The postal code of the address.

[Prefs]Value where the [Prefs]Name = “MailDistrictZip”

or

[Prefs]Value where the [Prefs]Name = “PhyDistrictZip”

Source: Mailing Address > Zip

Source: Physical Address > Zip

(Location: District Info, Compliance)

EmailList

Yes

The list of emails used by the LEA.

Email

@Type: Primary

Yes

The primary email Id of the LEA.

[Prefs]Value where the [Prefs]Name = “SuperintendentEmail”

[Prefs]Value where the [Prefs]Name = “OK_Contact1Email”

[Prefs]Value where the [Prefs]Name = “OK_Contact2Email”

Source field: Superintendent's Email

Source: Contact 1 > Email

Source: Contact 2 > Email

PhoneNumberList

Yes

The phone number of the contact persons.

PhoneNumberList/PhoneNumber

@Type: Work

Number: Phone Number

Yes

The work phone number of the contact.

[Prefs]Value where the [Prefs]Name = “SuperintendentPhone”

[Prefs]Value where the [Prefs]Name = “OK_Contact1Phone”

[Prefs]Value where the [Prefs]Name = “OK_Contact2Phone”

Source field: Superintendent's Phone

Source: Contact 1 > Phone

Source: Contact 2 > Phone

PhoneNumberList/PhoneNumberNumber

@Type: Fax

Number: FAX Number

Yes

The fax number of the contact.

[Prefs]Value where the [Prefs]Name = “SuperintendentFax”

[Prefs]Value where the [Prefs]Name = “OK_Contact1FAX”

[Prefs]Value where the [Prefs]Name = “OK_Contact2FAX”

Source field: Superintendent's Fax

Source: Contact 1 > Fax

Source: Contact 2 > Fax