Student Setup

Data Element

Additional Information

[Table]Field Name

Length

Used in these Reports

Entering General Demographics

Demographics

Name (last, first MI)

Enter the student's name.

Use the format: LastName, FirstName MiddleName

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

Max 30

Max 30

Max 30

SSID Extract

Special Program (Export)

(GI) Student Demographic Record

Address

Enter the address.

[Students]Street

[Students]City

[Students]State

[Students]Zip

Max 60

Max 50

2

Max 10

SSID Extract

Home Phone

Enter the home phone.

[Students]Home_Phone

Max 30

SSID Extract

DOB

Enter the date of birth.

Format: [M]M/[D]D/[YY]YY

[Students]DOB

8

SSID Extract

(GI) Student Demographic Record

Ethnicity: Is the student Hispanic or Latino?

Click ‘Yes’ if the student’s ethnicity is Hispanic or Latino.

Click ‘No’ if the student’s ethnicity is not Hispanic or Latino.

[Students]FedEthnicity

1

SSID Extract

(GI) Student Demographic Record

(GJ) Student Race

Race: What is the student’s race?

Select the checkbox next to each race that applies to this student.

The codes selected are used to calculate the Race Ethnicity field.

[StudentRace]RaceCd

20

SSID Extract

(GI) Student Demographic Record

(GJ) Student Race

Scheduling/Reporting Ethnicity

This field contains the race code assigned to this student.

[Students]Ethnicity

1

SSID Extract

SSID SIF

Gender

Choose either female or male from the pop-up menu.

Female is stored as F and Male is stored as M.

[Students]Gender

1

SSID Extract

(GI) Student Demographic Record

Student Number

If this field is left blank, the system will assign the Student Number. Enter the student number.

[Students]Student_Number

N/A

All State Reports

Modifying Information

Modify Information

District Entry Date

Enter the district entry date.

Format: [M]M/[D]D/[YY]YY

[Students]DistrictEntryDate

8

N/A

District Entry Grade Level

Enter the district entry grade level.

[Students]DistrictEntryGradeLevel

2

N/A

School Entry Date

Enter the school entry date.

Format: [M]M/[D]D/[YY]YY

[Students]SchoolEntryDate

8

N/A

School Entry Grade Level

Enter the school entry grade level.

[Students]SchoolEntryGradeLevel

2

N/A

Entering Other Student Information

Other Information

Homeless Code

Enter the homeless code.

[Students]Homeless_Code

1

(FD) Student Attributes – Effective Date Record

Date of Entry into USA

Enter the date of entry into the USA.

Format: [M]M/[D]D/[YY]YY

[Students]DateOfEntryIntoUSA

6-10

N/A

Primary Language Code

Enter the primary language code.

[Students]PrimaryLanguage

MAX 3

(GI) Student Demographic Record

SSID Extract

Secondary Language Code

Enter the secondary language code.

[Students]SecondaryLanguage

N/A

N/A

Entering Shared Absences for Tracking Truancy & Chronic Absenteeism

Truancy/Chronic - OH Page

Add Other Attendance

Click the link to add attendance from another district for a student who is shared between districts.

Link on Truancy/Chronic - OH page

N/A

N/A

Student Absences - Transferred/Shared - New

Source of data. Select Shared.

N/A

N/A

Absence Date

Enter the date the absence took place.

[S_OH_STU_Truancy_Shared_C]Date_Absent

8

Truancy/Chronic Absenteeism Summary

Hours Absent

Enter the total time the student was absent for this date.

[S_OH_STU_Truancy_Shared_C]Hours_Absent

6

Truancy/Chronic Absenteeism Summary

District IRN

Select the shared district IRN from the list.

[S_OH_STU_Truancy_Shared_C]District_IRN

6

N/A

Excused/Unexcused

Select the appropriate radio button to indicate if the absence is excused or unexcused

[S_OH_STU_Truancy_Shared_C]Excused_Flag

1

Truancy/Chronic Absenteeism Summary

Excluded from HB410 Truancy

Check the excluded box if this absence should be excluded from HB410 Truancy calculations.

[S_OH_STU_Truancy_Shared_C]Excluded_Flag

1

Truancy/Chronic Absenteeism Summary

Entering Transferred Absences for Tracking Truancy & Chronic Absenteeism

Truancy/Chronic - OH Page

Add Other Attendance

Click the link to add attendance from the district a transferred student previously attended.

Link on Truancy/Chronic - OH page

N/A

N/A

Total Excused Absence Hours from Previous District

Enter the total excused absence time from the previous enrollment at another district.

[S_OH_STU_Truancy_Transferred_C]Excused_hours

XX.XX

Truancy/Chronic Absenteeism Summary

Total Unexcused Absence Hours from Previous District

Enter the total excused absence time from the previous enrollment at another district.

[S_OH_STU_Truancy_Transferred_C]Unexcused_hours

XX.XX

Truancy/Chronic Absenteeism Summary

Total Hours Excluded from Truancy Calculations

Enter the total excused absence time from the previous enrollment at another district.

[S_OH_STU_Truancy_Transferred_C]Excluded_hours

XX.XX

Truancy/Chronic Absenteeism Summary

District IRN

Select the IRN of the district the student previously attended.

[S_OH_STU_Truancy_Transferred_C]District_IRN

6

N/A

Fiscal Year

Enter the four-digit fiscal year to which this absence data applies.

[S_OH_STU_Truancy_Transferred_C]Fiscal_Year

4

N/A

Entering Student Truancy and Excessive Absence (FT) Information and Non-EMIS Reportable District Actions

Truancy/Chronic - OH Page

Event Date

Enter the date the event took place.

[S_OH_STU_Truancy_Events_C]Event_Date

mm/dd/yyyy

(FT) Student Truancy and Excessive Absence Record

Absence Event (EMIS Reportable Event)

Select the absence event code from the list.

[S_OH_STU_Truancy_Events_C]Absence_Event

1

(FT) Student Truancy and Excessive Absence Record

Absence Action (Non-EMIS Reportable)

Select the locally defined district action.

[S_OH_STU_Truancy_Events_C]Action_Taken_CodesetID

Define local district actions in Code Set: Absence Action Taken

Max 11

Not reportable to EMIS

Notes

Enter locally tracked information for district reference.

[S_OH_STU_Truancy_Events_C]notes

Max 4,000

Not reportable to EMIS

Entering Parent/Guardian Information

Parents/Guardian

Mother’s Name

Enter the mother’s name.

Use the format: LastName, FirstName MiddleName

[Students]Mother

Max 60

SSID Extract

Father’s Name

Enter the father’s name.

Use the format: LastName, FirstName MiddleName

[Students]Father

Max 60

SSID Extract

Guardian’s Name

Enter the guardian’s name.

[Students]Guardian_Ln

[Students]Guardian_Fn

[Students]Guardian_Mn

N/A

Entering Ohio State Information

Defining General Information

State/Province – Ohio > Home To see additional student info, click the Student Info Views link. A pop-up menu of Enrollment History, Attendance, Gifted, RIMP and SPED Codes displays. Selecting one of these will then display a pop-up of the Current and Previous Enrollments, Attendance Overview or appropriate Student Programs page will appear. Close the pop-up by clicking on the ‘X’ at the top right.

Exclude this student from all state reports

Mark whether or not to exclude the student from state reports.

[Students]State_ExcludeFromReporting

1

All State Reports

Building IRN

Select the building name from the pop-up menu that this student attends, if different than the school building identified on the Schools > School Info page.

If this field is left blank, the value entered in the Alternate School ID on the Schools > School Info page is extracted for the (GI) Student Demographic Record report.

If the Alternate School ID field is also blank, the value entered in the School Number field on the Schools > School Info page is extracted for the (GI) Student Demographic Record report.

[S_OH_STU_COMMON_X]Building_IRN

6

(GI) Student Demographic Record

(GQ) Student Program

(FS) Student Standing Record – Hours

Assessment Type

Select the appropriate assessment type from the list.

Note: Value must be blank, STA, STR, or ALT.

[S_OH_STU_COMMON_X]Alternative_Assessment

3

N/A

Grad Only Student

The box should only be checked for students who were withdrawn in a prior year and have since completed graduation requirements.

[S_OH_STU_COMMON_X]Grad_Only

1

Defining Student Demographics (GI)

State/Province – Ohio > GI (Student Demographics Record) To see additional student info, click the Student Info Views link. A pop-up menu of Enrollment History, Attendance, Gifted, RIMP and SPED Codes displays. Selecting one of these will then display a pop-up of the Current and Previous Enrollments, Attendance Overview or appropriate Student Programs page will appear. Close the pop-up by clicking on the ‘X’ at the top right.

Building IRN

Select the building name from the pop-up menu that this student attends, if different than the school building identified on the Schools > School Info page.

[S_OH_STU_COMMON_X]Building_IRN

6

(GI) Student Demographic Record

EMIS Student ID

This field displays the value entered in the Student Number field on the Demographics page including the EMIS Student ID Prefix if identified in the District Info-Ohio State Reporting Information as assigned by the ODEW.

[Students]Student_Number

9

(GI) Student Demographic Record

DOB

This field displays the value entered in the DOB field on the Demographics page.

Click the link to go to the Demographics page to edit.

[Students]DOB

8

(GI) Student Demographic Record

Gender

This field displays the value entered in the Gender field on the Demographics page.

Click the link to go to the Demographics page to edit.

[Students]Gender

1

(GI) Student Demographic Record

Summative Racial/Ethnic Group

This value is calculated based on the student’s Federal Ethnicity and Race values defined on the Demographics page.

Below are the calculation rules.

To edit the information used in the calculation, click on the link to go to the Demographics page.

If the Is the student Hispanic or Latino value is Y, the Summative Racial/Ethnic Group is H – Hispanic/Latino.

If the Is the student Hispanic or Latino value is N, the What is the Student’s Race value displays in this field. If multiple race values are selected on the Demographics page, this field defaults to M for Multi-racial.

If the Is the student Hispanic or Latino value is Not Re-collected, this value defaults to the Scheduling/ Reporting Ethnicity value on the Demographics page.

[Students]Summative_Ethnicity

1

(GI) Student Demographic Record

Native Language

Enter the native or first language code of the student.

[Students]PrimaryLanguage

MAX 3

(GI) Student Demographic Record

First Name

This field displays the value entered in the First Name field on the Demographics page.

Click the link to go to the Demographics page to edit.

[Students]First_Name

Max 30

(GI) Student Demographic Record

Middle Name

This field displays the value entered in the Middle Name field on the Demographics page.

Click the link to go to the Demographics page to edit.

[Students]Middle_Name

Max 30

(GI) Student Demographic Record

Last Name

This field displays the value entered in the Last Name field on the Demographics page.

Click the link to go to the Demographics page to edit.

[Students]Last_Name

Max 30

(GI) Student Demographic Record

Birthplace City

This field displays the value entered in the Birthplace City field on the SSID tab.

Click the link to go to the SSID tab to edit.

[S_OH_STU_SSID_X]Birth_Place_City

Max 30

(GI) Student Demographic Record

Student Language Other than English

Enter the language other than English for a student who has been identified as an English learner.

[S_OH_STU_GI_X]Home_Language

Max 3

(GI) Student Demographic Record

Local Use Identification Code

This field displays the value entered in the Student Number field on the Demographics page.

[Students]Student_Number

Max 9

(GI) Student Demographic Record

Hispanic/Latino Element

This field displays the value entered for the Ethnicity: Is the student Hispanic or Latino? field on the Demographics page.

Click the link to go to the Demographics page to edit.

[Students]FedEthnicity

N/A

(GI) Student Demographic Record

Defining Student Standing Records (FS)

State/Province – Ohio > FS (Student Standing Record)

This screen is an overview of the student’s current standing and historical records for data required for the FS (Student Standing Record) report. The first column is a list of fields. The second column displays the current values for the fields saved in the Students table. Other columns represent history records in chronological order for changes to FS Student Standing fields. The default view is Current Year FS Records – current year means records from July 1 of the current fiscal year to June 30. To view all FS records, click the All FS Records button. To see additional student info, click the Student Info Views link. A pop-up menu of Enrollment History, Attendance, Gifted, RIMP and SPED Codes displays. Selecting one of these will then display a pop-up of the Current and Previous Enrollments, Attendance Overview or appropriate Student Programs page will appear. Close the pop-up by clicking on the ‘X’ at the top right. Edits cannot be made on this page. To edit current values, click on the blue Current link. To edit a history record click on the appropriate blue date link.

Editing Current Records

State/Province – Ohio > FS (Student Standing Record) Edit Current Record page

This page allows for editing FS (Student Standing Record) fields.

District IRN

This field displays the District IRN code that identifies the school district. This field displays from the District Setup page, District Management > District Setup > District Info.

[Prefs]Name= districtnumber

6

(FS) Student Standing Record – Hours

District Entry Date (Admission Date)

Enter the date of the student’s first day of attendance for the most recent entry or re-entry into the school district.

[Students]DistrictEntryDate

10

(FS) Student Standing Record – Hours

Admission Reason

Select the student’s admission reason.

[S_OH_STU_FS_X]Admission_Reason

1

(FS) Student Standing Record – Hours

State Student ID (SSID)

Enter the student’s State Student ID (SSID).

[Students]State_StudentNumber

9

(FS) Student Standing Record – Hours

Percent of Time Student Participates in district instruction

Enter the percentage of time that the student participates in district instruction based on ODEW guidance. This value is used as a multiplier when attendance is calculated on the (FS) Student Standing Record – Hours/FS Student Standing report.

[S_OH_STU_FS_X]Percent_Time

Max 3

(FS) Student Standing Record – Hours

Tuition Type

Enter the manner in which the student is paying tuition to the reporting district.

[S_OH_STU_FS_X]Tuition_Type

1

(FS) Student Standing Record – Hours

District Relationship

Enter the educational relationship between the student and the district.

[S_OH_STU_FS_X]District_Relationship

1

(FS) Student Standing Record – Hours

District of Residence

Enter the district of residence by typing the district IRN or using the District List link.

[Students]DistrictofResidence

6

(FS) Student Standing Record – Hours

Attending Building IRN

Select the building within the district that the student attends between the effective dates, inclusive, of the record being reported.

This field defaults to the school IRN for this enrollment record.

[S_OH_STU_FS_X]Attending_Building_IRN

6

(FS) Student Standing Record – Hours

Assigned Building Area IRN

Select the building the student would normally attend according to the standard district attendance policy.

This field defaults to six asterisks on the FS report if left blank.

[S_OH_STU_FS_X]Assigned_Building_IRN

6

(FS) Student Standing Record – Hours

How Received

Enter the value identifying how the student arrived at the district.

[S_OH_STU_FS_X]How_Received

1

(FS) Student Standing Record – Hours

How Received IRN

Enter the district IRN or select from the District List link the district IRN from which a student is received.

This field defaults to six asterisks on the FS report if left blank.

[S_OH_STU_FS_X]How_Received_IRN

6

(FS) Student Standing Record – Hours

Sent Reason 1

Enter the reason a student is sent to another district.

[S_OH_STU_FS_X]Sent_Reason1

2

(FS) Student Standing Record – Hours

Sent to IRN 1

Enter the district IRN or select from the District List link the district IRN of the district to which a student is sent.

[S_OH_STU_FS_X]Sent_To_IRN1

6

(FS) Student Standing Record – Hours

Sent To Percent of Time 1

Enter the percentage of time as required by EMIS reporting. This is dependent upon reporting requirements for the Sent Reason 1.

[S_OH_STU_FS_X]Sent_To_PercentTime1

3

(FS) Student Standing Record – Hours

Sent Reason 2

Enter the reason a student is sent to another district if the student is sent to a second district.

[S_OH_STU_FS_X]Sent_Reason2

2

(FS) Student Standing Record – Hours

Sent to IRN 2

Enter the district IRN or select from the District List link the district IRN to which a student is sent, if the student is simultaneously being sent to a second district

[S_OH_STU_FS_X]Sent_To_IRN2

6

(FS) Student Standing Record – Hours

Sent To Percent of Time 2

Enter the percentage of time as required by EMIS reporting. This is dependent upon reporting requirements for the Sent Reason 2.

[S_OH_STU_FS_X]Sent_To_Percent_Time2

3

(FS) Student Standing Record – Hours

Admitted From IRN

Enter the district IRN or select from the District List link the district IRN from which the student was last in attendance.

[S_OH_STU_FS_X]Admitted_From_IRN

6

(FS) Student Standing Record – Hours

Withdrawn To IRN

Enter the district IRN or select from the District List link the district IRN of the district the student is withdrawing to.

[S_OH_STU_FS_X]Withdrawn_To_IRN

6

(FS) Student Standing Record – Hours

County of Residence

Enter the county of residence for the student.

[S_OH_STU_FS_X]County

2

(FS) Student Standing Record – Hours

Most Recent Exit Code (Withdrawal Reason)

Informational – no entry permitted. Indicates the most recent exit reason from the School Enrollment History page.

[Students]exitcode

2

N/A

Most Recent Exit Date

Informational – no entry permitted. Indicates the most recent exit date from the School Enrollment History page.

[Students]exitdate

10

N/A

Updated Exit Status

The updated reason for the student’s exit from the district per ODEW guidance.

[S_OH_STU_FS_X]exit_status

2

(FS) Student Standing Record – Hours

Hours Present

Enter the number of hours the student was present during the effective start and end dates. Use this field only if attendance calculations are not appropriate.

[S_OH_STU_FS_X]Hrs_Present

6

(FS) Student Standing Record – Hours

Hours Excused

Enter the number of hours the student was absent - excused during the effective start and end dates. Use this field only if attendance calculations are not appropriate.

[S_OH_STU_FS_X]Hrs_Excused

6

(FS) Student Standing Record – Hours

Hours Unexcused

Enter the number of hours the student was absent – unexcused - during the effective start and end dates. Use this field only if attendance calculations are not appropriate.

[S_OH_STU_FS_X]Hrs_Unexcused

6

(FS) Student Standing Record – Hours

Exclude

Check to exclude a record from the FS report.

[S_OH_STU_FS_X]Exclude

1

(FS) Student Standing Record – Hours

Create History Record (only create history for changes after initial enrollment)

When you change a field that requires tracking based on effective dates, this checkbox displays at the top and bottom of the page.

The default value is unchecked.

N/A

N/A

(FS) Student Standing Record – Hours

History Record Effective End Date

When you change a field that requires tracking, this date defaults to the current system date but can be changed. Enter a valid date, or use the date picker icon.

[S_OH_STU_History_C]Effective_end_date - this table is obsolete as of the August 28, 2019 release.

[S_OH_STU_HISTORY_FS_X]Effective_end_date

10

(FS) Student Standing Record – Hours

Editing Historical Records

State/Province – Ohio > FS (Student Standing Record) Edit History Record page

This page allows for editing FS (Student Standing Record) History Records.

To access this page click on the date link for the history to be edited on the State/Province-Ohio > FS (Student Standing Record) page.

District IRN

This field displays the District IRN code that identifies the school district. This field displays from the District Setup page, District > District Info.

[Prefs]Name= districtnumber

6

(FS) Student Standing Record – Hours

Effective End Date

Edit the Effective End Date for the history record if needed.

[S_OH_STU_FS_History_C]Effective_end_date

10

(FS) Student Standing Record – Hours

District Entry Date (Admission Date)

Enter the date of the student’s first day of attendance for the most recent entry or re-entry into the school district.

[S_OH_STU_FS_History_C]admission_date

10

(FS) Student Standing Record – Hours

Admission Reason

Select the student’s admission reason.

[S_OH_STU_FS_History_C]Admission_Reason

1

(FS) Student Standing Record – Hours

Admitted From IRN

Enter the district IRN or select from the District List link the district IRN from which the student was last in attendance.

[S_OH_STU_FS_History_C]Admitted_From_IRN

6

(FS) Student Standing Record – Hours

Withdrawn To IRN

Enter the district IRN or select from the District List link the district IRN of the district the student is withdrawing to.

[S_OH_STU_FS_History_C]Withdrawn_To_IRN

6

(FS) Student Standing Record – Hours

State Student ID (SSID)

Enter the student’s State Student ID (SSID).

[S_OH_STU_FS_History_C]State_Student_ID

9

(FS) Student Standing Record – Hours

Percent of Time Student Participates in district instruction

Enter the percentage of time that the student participates in district instruction based on ODEW guidance. This value is used as a multiplier when attendance is calculated on the FS Student Standing report.

[S_OH_STU_FS_History_C]Percent_of_Time

Max 3

(FS) Student Standing Record – Hours

Tuition Type

Enter the manner in which the student is paying tuition to the reporting district.

[S_OH_STU_FS_History_C]Tuition_Type

1

(FS) Student Standing Record – Hours

District Relationship

Enter the educational relationship between the student and the district.

[S_OH_STU_FS_History_C]District_Relationship

1

(FS) Student Standing Record – Hours

District of Residence

Enter the district of residence by typing the district IRN or using the District List link.

[S_OH_STU_FS_History_C]legal_district_residence

6

(FS) Student Standing Record – Hours

County of Residence

Enter the county of residence for the student.

[S_OH_STU_FS_History_C]County_of_residence

2

(FS) Student Standing Record – Hours

Attending Building IRN

Select the building within the district that the student attends between the effective dates, inclusive, of the record being reported.

This field defaults to the school IRN for this enrollment record.

[S_OH_STU_FS_History_C]Attending_Building_IRN

6

(FS) Student Standing Record – Hours

Assigned Building Area IRN

Select the building the student would normally attend according to the standard district attendance policy.

This field defaults to six asterisks on the FS report if left blank.

[S_OH_FS_History_FS_C]Assigned_Building_IRN

6

(FS) Student Standing Record – Hours

How Received

Enter the value identifying how the student arrived at the district.

[S_OH_STU_FS_History_C]How_Received

1

(FS) Student Standing Record – Hours

How Received IRN

Enter the district IRN or select from the District List link the district IRN from which a student is received.

This field defaults to six asterisks on the FS report if left blank.

[S_OH_STU_FS_History_C]How_Received_IRN

6

(FS) Student Standing Record – Hours

Sent Reason 1

Enter the reason a student is sent to another district.

[S_OH_STU_FS_History_C]Sent_Reason_1

2

(FS) Student Standing Record – Hours

Sent to IRN 1

Enter the district IRN or select from the District List link the district IRN of the district to which a student is sent.

[S_OH_STU_FS_History_C]Sent_To_IRN_1

6

(FS) Student Standing Record – Hours

Sent To Percent of Time 1

Enter the percentage of time as required by EMIS reporting. This is dependent upon reporting requirements for the Sent Reason 1.

[S_OH_STU_FS_History_C]Sent_To_POT_1

3

(FS) Student Standing Record – Hours

Sent Reason 2

Enter the reason a student is sent to another district if the student is sent to a second district.

[S_OH_STU_FS_History_C]Sent_Reason_2

2

(FS) Student Standing Record – Hours

Sent to IRN 2

Enter the district IRN or select from the District List link the district IRN to which a student is sent, if the student is simultaneously being sent to a second district

[S_OH_STU_FS_History_C]Sent_To_IRN_2

6

(FS) Student Standing Record – Hours

Sent To Percent of Time 2

Enter the percentage of time as required by EMIS reporting. This is dependent upon reporting requirements for the Sent Reason 2.

[S_OH_STU_FS_History_C]Sent_To_POT_2

3

(FS) Student Standing Record – Hours

Most Recent Exit Code (Withdrawal Reason)

Informational – no entry permitted. Indicates the most recent exit reason from the School Enrollment History page.

[Students]exitcode

2

N/A

Most Recent Exit Date

Informational – no entry permitted. Indicates the most recent exit date from the School Enrollment History page.

[Students]exitdate

10

N/A

Updated Exit Status

The updated reason for the student’s exit from the district per ODEW guidance.

[S_OH_STU_FS_History_C]exit_status

2

(FS) Student Standing Record – Hours

Hours Present

Enter the number of hours the student was present during the effective start and end dates.

Use this field only if attendance calculations are not appropriate.

[S_OH_STU_FS_History_C]Hrs_Present

6

(FS) Student Standing Record – Hours

Hours Excused

Enter the number of hours the student was absent - excused during the effective start and end dates.

Use this field only if attendance calculations are not appropriate.

[S_OH_STU_FS_History_C]Hrs_Excused

6

(FS) Student Standing Record – Hours

Hours Unexcused

Enter the number of hours the student was absent – unexcused - during the effective start and end dates.

Use this field only if attendance calculations are not appropriate.

[S_OH_STU_FS_History_C]Hrs_Unexcused

6

(FS) Student Standing Record – Hours

Exclude

Check to exclude a record from the FS report.

[S_OH_STU_FS_History_C]Exclude

1

(FS) Student Standing Record – Hours

Defining Student Attributes (FD)

State/Province – Ohio > FD (Student Attributes – Effective Date Record)

This screen is an overview of the student’s current standing and historical records for data required for the FD (Student Attributes – Effective Date Record) report. The first column is a list of fields. The second column displays the current values for the fields saved in the Students table. Other columns represent history records in chronological order for changes to FD Student Attributes – Effective Date Record fields. The default view is Current Year FD Records – current year means records from July 1 of the current fiscal year to June 30. To view all FD records, click the All FD Records button. To see additional student info, click the Student Info Views link. A pop-up menu of Enrollment History, Attendance, Gifted, RIMP and SPED Codes displays. Selecting one of these will then display a pop-up of the Current and Previous Enrollments, Attendance Overview or appropriate Student Programs page will appear. Close the pop-up by clicking on the ‘X’ at the top right. Edits cannot be made on this page. To edit current values, click on the blue Current link. To edit a history record, click on the appropriate blue date link.

Editing Current Records

State/Province – Ohio > FD (Student Attributes- Effective Date Record) Edit Current Record page

This page allows for editing FD (Student Attributes- Effective Date Record) fields.

District IRN

This field displays the District IRN code that identifies the school district.

This field displays from the District Setup page, District > District Info.

[Prefs]Name= districtnumber

6

(FD) Student Attributes – Effective Date Record

EMIS Student ID

This field displays the value entered in the Student Number field on the Demographics page.

[Students]Student_Number

Max 9

(FD) Student Attributes – Effective Date Record

State Grade Level Equivalent

Select the student’s state grade level equivalent, used for reporting purposes.

If this field is left blank, the grade level is extracted from the student’s current enrollment record. Students who have a grade level 14 will be reported as State_Grade_Level as 23.

[S_OH_STU_FD_X]State_Grade_Level

2

(FD) Student Attributes – Effective Date Record

Local Attendance Pattern

Select the attendance pattern for the student.

[S_OH_STU_FD_X]Local_Att_Pattern

2

(FD) Student Attributes – Effective Date Record

Disadvantagement

Select the code that identifies the student’s economic and/or academic disadvantagement, if applicable.

[S_OH_STU_FD_X]Disadvantagement

1

(FD) Student Attributes – Effective Date Record

Disability

Enter the code that identifies the student’s disability, if applicable.

[S_OH_STU_FD_X]Disability

2

(FD) Student Attributes – Effective Date Record

Section 504 Plan

Select Yes if this student qualifies for Section 504.

This field defaults to NO on the FD report if left blank.

[S_OH_STU_FD_X]Section_504

1

(FD) Student Attributes – Effective Date Record

Homeless Status

Select student’s homeless status if applicable.

[Students]homeless_code

1

(FD) Student Attributes – Effective Date Record

Unaccompanied Youth

Select Yes if the student is not in the physical custody of a parent or guardian. Select No if the homeless student is in the custody of a parent or guardian.

[S_OH_STU_FD_X]Homeless_Unaccomp

1

(FD) Student Attributes – Effective Date Record

English Learner (EL)

Select student’s English learner status.

[S_OH_STU_FD_X]Limited_English_Proficiency

1

(FD) Student Attributes – Effective Date Record

Migrant Status

Select Yes if the student meets the criteria for a migrant student.

[S_OH_STU_FD_X]Migrant_Status

1

(FD) Student Attributes – Effective Date Record

Foreign Exchange Student Element

Select the foreign exchange status of a student.

[S_OH_STU_FD_X]Foreign_Exch_Grad_Plan

1

(FD) Student Attributes – Effective Date Record

Immigrant Status

Select Yes if this student meets the immigrant status criteria.

[S_OH_STU_FD_X]Immigrant

1

(FD) Student Attributes – Effective Date Record

Most Recent Exit Code (Withdrawal Reason)

Informational – no entry permitted. Indicates the most recent exit reason from the School Enrollment History page.

[Students]exitcode

2

N/A

Most Recent Exit Date

Informational – no entry permitted. Indicates the most recent exit date from the School Enrollment History page.

[Students]exitdate

10

N/A

Exclude

Check to exclude a record from the FD report.

[S_OH_STU_FD_X]Exclude

1

(FD) Student Attributes – Effective Date Record

Attendance Pattern (Pre FY15 only)

Select the attendance pattern for the student.

[S_OH_STU_FD_X]Attend_Pattern

2

(FD) Student Attributes – Effective Date Record

Create History Record (only create history for changes after initial enrollment)

When you change a field that requires tracking based on effective dates, this checkbox displays at the top and bottom of the page. The default value is unchecked.

Note: This is a significant change from prior functionality. You must check the box to create history if you need a history record.

N/A

N/A

(FD) Student Attributes – Effective Date Record

History Record Effective End Date

When you change a field that requires tracking, this date defaults to the current system date but can be changed. Enter a valid date, or use the date picker icon.

[S_OH_STU_History_C]Effective_end_date - this table is obsolete as of the August 28, 2019 release.

[S_OH_STU_HISTORY_FD_X]Effective_end_date

10

(FD) Student Attributes – Effective Date Record

Editing Historical Records

State/Province – Ohio > FD (Student Attributes- Effective Date Record) Edit History Record page

This page allows for editing FD (Student Attributes- Effective Date Record) History Records.

District IRN

This field displays the District IRN code that identifies the school district.

This field displays from the District Setup page, District > District Info.

[Prefs]Name= districtnumber

6

(FD) Student Attributes – Effective Date Record

Effective End Date

If the effective end date needs to be edited, enter the date or use the date picker icon.

[S_OH_STU_FD_History_C]Effective_end_date

10

(FD) Student Attributes – Effective Date Record

EMIS Student ID

This field displays the value entered in the Student Number field on the Demographics page.

[Students]Student_Number

N/A

(FD) Student Attributes – Effective Date Record

State Grade Level Equivalent

Select the student’s state grade level equivalent,.

If this field is left blank, the grade level is extracted from the student’s current enrollment record.

[S_OH_STU_FD_History_C]State_Equiv_grade

2

(FD) Student Attributes – Effective Date Record

Local Attendance Pattern

Select the attendance pattern for the student.

[S_OH_STU_FD_History_C]Local_Attendance_Pattern

2

(FD) Student Attributes – Effective Date Record

Disadvantagement

Select the code that identifies the student’s economic and/or academic disadvantagement, if applicable.

[S_OH_STU_FD_History_C]Disadvantagement

1

(FD) Student Attributes – Effective Date Record

Preschool Poverty Level

Select the student’s preschool poverty level, if the student is a preschool student. Obsolete FY26

[S_OH_STU_FD_History_C]Preschool_Poverty_Level

1

(FD) Student Attributes – Effective Date Record

Disability

Enter the code that identifies the student’s disability, if applicable.

[S_OH_STU_FD_History_C]Disability_condition

Max 9

(FD) Student Attributes – Effective Date Record

Section 504 Plan

Select ‘(Y) True’ if this student qualifies for Section 504.

This field defaults to ‘N’ on the FD report if left blank.

[S_OH_STU_FD_History_C]Plan_504

1

(FD) Student Attributes – Effective Date Record

Homeless Status

Select student’s homeless status if applicable.

[S_OH_STU_FD_History_C]homeless_status

1

(FD) Student Attributes – Effective Date Record

Unaccompanied Youth

Select ‘(Y) True’ if the student is not in the physical custody of a parent or guardian.

Select ‘(N) False’ if the student is in the custody of a parent or guardian.

[S_OH_STU_FD_History_C]Homeless_UnAccompanied

1

(FD) Student Attributes – Effective Date Record

English Learner (EL)

Select student’s English Learner status.

[S_OH_STU_FD_History_C]Limited_English_Proficiency

1

(FD) Student Attributes – Effective Date Record

Migrant Status

Select ‘(Y) True’ if the student meets the criteria for a migrant student.

[S_OH_STU_FD_History_C]Migrant_Status

1

(FD) Student Attributes – Effective Date Record

Foreign Exchange Student Element

Select the foreign exchange status of a student.

[S_OH_STU_FD_History_C]Foreign_Exch_Grad_Plan

1

(FD) Student Attributes – Effective Date Record

Immigrant Status

Select ‘(Y) True’ if this student meets the immigrant status criteria.

[S_OH_STU_FD_History_C]Immigrant_status

1

(FD) Student Attributes – Effective Date Record

Most Recent Exit Code (Withdrawal Reason)

Informational – no entry permitted. Indicates the most recent exit reason from the School Enrollment History page.

[Students]exitcode

2

N/A

Most Recent Exit Date

Informational – no entry permitted. Indicates the most recent exit date from the School Enrollment History page.

[Students]exitdate

10

N/A

Exclude

Check to exclude a record from the FD report.

[S_OH_STU_FD_History_C]Exclude

1

(FD) Student Attributes – Effective Date Record

Defining Student Attributes (FN)

State/Province – Ohio > FN (Ohio Student Attributes – No Date Information) To see additional student info, click the Student Info Views link. A pop-up menu of Enrollment History, Attendance, Gifted, RIMP and SPED Codes displays. Selecting one of these will then display a pop-up of the Current and Previous Enrollments, Attendance Overview or appropriate Student Programs page will appear. Close the pop-up by clicking on the ‘X’ at the top right.

District IRN

This field displays the District IRN code that identifies the school district.

This field displays from the District Setup page, District > District Info.

[Prefs]Name= districtnumber

6

(FN) Student Attributes – No Date Record

EMIS Student ID

This field displays the value entered in the Student Number field on the Demographics page.

[Students]Student_Number

N/A

(FN) Student Attributes – No Date Record

Retained/Promoted Status

Select the student’s retention/promotion status.

[S_OH_STU_FN_X]Retained_Status

1

(FN) Student Attributes – No Date Record

Grade Level, Next Year

Select the code that indicates the grade level to which a student is expected to be promoted, or the grade level in which a student will be retained, the following school year.

[S_OH_STU_FN_X]Next_Year_Grade

2

(FN) Student Attributes – No Date Record

Diploma Date

Enter the date the student received a diploma.

[S_OH_STU_FN_X]Diploma_Date

10

(FN) Student Attributes – No Date Record

Diploma Type

Select the type of diploma the student received.

[S_OH_STU_FN_X]Diploma_Type

1

(FN) Student Attributes – No Date Record

Fiscal year student began 9^th grade

Enter the year the student entered the 9^th grade for the first time.

[S_OH_STU_FN_X]Fiscal_9

4

(FN) Student Attributes – No Date Record

Grad Pathways

Accountability IRN

Enter an IRN when the students ‘Attending Building IRN’ on the FS tab is not the building to be used for accountability purposes.

If left blank this field is reported as six asterisks for the FN report.

[S_OH_STU_FN_X]Accountability_IRN

6

(FN) Student Attributes – No Date Record

Majority of Attendance IRN

If left blank, this field is calculated for the FN report based on the student’s current and previous enrollments.

If an IRN is entered, the report will use that IRN and not calculate the value.

Note: This field is calculated when the State EOY processes are run and stored in the historical record; if it has been left blank.

[S_OH_STU_FN_X]Majority_Att_IRN

6

Student Attributes — No Date Record

Attending Building IRN, Next Year (Override)

This field can remain blank if the value in Attending Building IRN, Next Year (Default) is accurate.

If the value in Attending Building IRN, Next Year (Default) is the district IRN, enter a valid building IRN.

If the value in Attending Building IRN, Next Year (Default) is a number associated with a building that is marked to exclude from EMIS reporting, then the report will return six asterisks.

[S_OH_STU_FN_X]Next_School

6

(FN) Student Attributes – No Date Record

Attending Building IRN, Next Year (Default)

This field represents the value found on the Scheduling Settings page in the field Next School Indicator. If this is blank, the Home Screen Building is used. If this is accurate, leave Attending Building IRN, Next Year (Override) blank.

[S_OH_STU_FN_X]Next_School

6

(FN) Student Attributes – No Date Record

State Student ID (SSID)

This field defaults to the student’s state ID (SSID).

[Students]State_StudentNumber

9

(FN) Student Attributes – No Date Record

Year End Reported State Student ID (SSID)

Enter the SSID for the most recent Yearend reporting of the student, if the SSID is different from the currently reported SSID.

[S_OH_STU_FN_X]Yearend_SSID

9

(FN) Student Attributes – No Date Record

CORE Economics and Financial Literacy Requirement Met

Select ‘(Y) Yes’ if the student has met the CORE Economics and Financial Literacy requirement.

Select ‘(N) No’ if the student has not met the CORE Economics and Financial Literacy requirement.

NOTE: This field is not calculated when State EOY processes are run. If the value is to be stored, the correct code must be entered prior to the State EOY process has been run.

[S_OH_STU_FN_X]CORE_Econ

1

(FN) Student Attributes – No Date Record

CORE Fine Arts Requirement Met

Select ‘(Y) Yes’ if the student has met the CORE Fine Arts requirement.

Select ‘(N) No’ if the student has not met the CORE Fine Arts requirement.

NOTE: This field is not calculated when State EOY processes are run. If the value is to be stored, the correct code must be entered prior to the State EOY process has been run.

[S_OH_STU_FN_X]CORE_Arts

1

(FN) Student Attributes – No Date Record

Exempted from Physical Education Graduation Requirement

Select ‘(Y) Yes’ if the student is exempt from meeting the Physical Education Graduation requirement.

Select ‘(N) No’ if the student is not exempt from meeting the Physical Education Graduation requirement.

[S_OH_STU_FN_X]Exempted_Physical

1

(FN) Student Attributes – No Date Record

Updated October 31 IEP Outcome

Select the code that identifies the Least Restrictive Environment (LRE) outcome as of October 31. You select this code for a student whose IEP currently on file with ODEW does not reflect the current LRE for a student with a disability per Federal Child Count Guidelines.

[S_OH_STU_FN_X]Updated_IEP

4

(FN) Student Attributes – No Date Record

CTE Program of Concentration

Select the code that identifies the primary CTE Workforce Development Program for which a student has met the requirements to be considered a concentrator.

[S_OH_STU_FN_X]Tech_Prep

2

(FN) Student Attributes – No Date Record

CORE Graduation Requirements Exemption

Select the code that identifies the reason for the Core Graduation Requirement exemption.

[S_OH_STU_FN_X]Core_Grad_Req_Exemp

1

(FN) Student Attributes – No Date Record

Military Compact Graduation Alternative

Select the number of Ohio Graduation Assessments that the student will be meeting requirements for from another State.

[S_OH_STU_FN_X]Military_CompGrad_Alt

1

(FN) Student Attributes – No Date Record

Previous Year District IRN (FLICS)

Enter the IRN of the Ohio school district where the student resided on October 1 of the prior school year; if the student was not enrolled in an EMIS reporting entity the prior year.

[S_OH_STU_FN_X]FLICS_IRN

6

(FN) Student Attributes – No Date Record

Courses Completed Date

The month and year in which the student completed the course requirements for a diploma.

[S_OH_STU_FN_X]Courses_completed_date

10

(FN) Student Attributes – No Date Record

Courses Completed IRN

The IRN of the district in which the student completed the course requirements for a diploma.

[S_OH_STU_FN_X]Courses_completed_IRN

6

(FN) Student Attributes – No Date Record

Military Student Identifier

Identifies a student with a parent or legal guardian who is an active member of the Armed Forces or National Guard.

[S_OH_STU_FN_X]Military_student

1

(FN) Student Attributes – No Date Record

Tier 2 Dyslexia Screener Results

Results of student’s Tier 2 dyslexia screening.

[S_OH_STU_FN_X]Dyslexia_Screener

2

(FN) Student Attributes – No Date Record

Count of Graduation Credits at Entry

The total count of credits a student has earned toward graduation. Number displayed is derived from Grad Pathways Core Credits totals.

4

(FN) Student Attributes – No Date Record

Defining SSID Batch File Information

State/Province – Ohio > SSID (SSID Batch File Information)

State Student ID (SSID)

To edit click on the link to go to the FS tab.

[Students]State_StudentNumber

9

SSID Extract

Include this student in the SSID batch file

Select the checkbox to export the student on the next SSID batch file.

[S_OH_STU_SSID_X]Include_In_SSID_Batch

1

SSID Extract

Might the student already have an SSID from previous OH enrollment?

Select ‘True (Y)’ if the student might have an SSID from a previous enrollment.

[S_OH_STU_SSID_X]Existing_SSID

1

SSID Extract

Mother's Maiden Name

Enter the Mother's Maiden Name of the student.

[S_OH_STU_SSID_X]Mother_Maiden_Name

Max 30

SSID Extract

Admission Reason*

To edit, click on the link to go to the FS tab.

[S_OH_STU_FS_X]Admission_Reason

1

(FS) Student Standing Record Report

SSID Extract

IRN of Previous District

Enter the IRN of the previous district.

[S_OH_STU_SSID_X]IRN_Previous_District

6

SSID Extract

IRN of Original District

Enter the IRN of the original district.

[S_OH_STU_SSID_X]IRN_Original_District

6

SSID Extract

Native Language

To edit, click on the link to go to the GI tab.

[Students]primarylanguage

3

(GI) Student Demographic Record Report

SSID Extract

Birthplace City

Enter the student’s city of birth.

[S_OH_STU_SSID_X]Birth_Place_City

Max 30

SSID Extract

Birthplace Zip Code

Enter the student’s birthplace zip code.

[S_OH_STU_SSID_X]Birth_Place_Zip

Max 10

SSID Extract

Called Name

Enter the student’s called name.

[S_OH_STU_SSID_X]Called_Name

Max 30

SSID Extract

Given Name

Enter the student’s given name.

[S_OH_STU_SSID_X]Given_Name

Max 30

SSID Extract

County of Residence

To edit, click on the link to go to the FS tab.

[S_OH_STU_SSID_X]County

2

SSID Extract

(FS) Student Standing Record – Hours Report

Country of Residence

Enter the student’s country of residence.

[S_OH_STU_FS_X]Country

Max 30

SSID Extract

Polio Immunization Date

Enter the student’s Polio Immunization Date.

[S_OH_STU_SSID_X]Immunization_Polio

Max 10

N/A

MMR Immunization Date

Enter the student’s MMR Immunization Date.

[S_OH_STU_SSID_X]Immunization_Mmr

Max 10

N/A

DTaPI Immunization Date

Enter the student’s DTaPI Immunization Date.

[S_OH_STU_SSID_X]Immunization_Dpt

Max 10

N/A

Legal First Name

Legal First Name of the student as it appears on the birth certificate, I-95 form, or passport.

[Students.StudentCoreFields]PSCore_Legal_First_Name

Max 30

SSID Extract Pre-ID ACT Extract

Legal Middle Name

Legal Middle Name of the student as it appears on the birth certificate, I-95 form, or passport.

[Students.StudentCoreFields]PSCore_Legal_Middle_Name

Max 30

SSID Extract Pre-ID ACT Extract

Legal Last Name

Legal Last Name of the student as it appears on the birth certificate, I-95 form, or passport.

[Students.StudentCoreFields]PSCore_Legal_Last_Name

Max 30

SSID Extract Pre-ID ACT Extract

Legal Gender

The gender of the student.

[Students.StudentCoreFields]PSCore_Legal_Gender

1

SSID Extract Pre-ID ACT Extract

Defining Pre-ID Information

State/Province – Ohio > Pre-ID (Ohio Pre-ID Information) To see additional student info, click the Student Info Views link. A pop-up menu of Enrollment History, Attendance, Gifted, RIMP and SPED Codes displays. Selecting one of these will then display a pop-up of the Current and Previous Enrollments, Attendance Overview or appropriate Student Programs page will appear. Close the pop-up by clicking on the ‘X’ at the top right.

Alternate State Student ID

This is used for Non-Public schools only

[S_OH_STU_PREID_X]Alt_State_Studentnumber

9

Pre-ID Ohio State Assessment Extract

PID Room Number

Type the room number where the student will take the test, if applicable.

[S_OH_STU_PREID_X]PID_Room

5

Pre-ID Ohio State Assessment Extract

Accelerated Testing – Reading

Select the grade level for the reading test, if the student is accelerated in reading.

[S_OH_STU_PREID_X]AT_Reading

2

Pre-ID Ohio State Assessment Extract

Accelerated Testing – Writing

Select the grade level for the writing test, if the student is accelerated in writing.

[S_OH_STU_PREID_X]AT_Writing

2

Pre-ID Ohio State Assessment Extract

Accelerated Testing – Math

Select the grade level for the mathematics test, if the student is accelerated in mathematics.

[S_OH_STU_PREID_X]AT_Math

2

Pre-ID Ohio State Assessment Extract

Accelerated Testing – Social Studies

Select the grade level for the social studies test, if the student is accelerated in social studies.

[S_OH_STU_PREID_X]AT_Social_Studies

2

Pre-ID Ohio State Assessment Extract

Accelerated Testing – Science

Select the grade level for the science test, if the student is accelerated in science.

[S_OH_STU_PREID_X]AT_Science

2

Pre-ID Ohio State Assessment Extract

Accommodation (LEP, IEP, 504)

Select the assessment area, ELA, Math, Social Studies, and/or Science, a student is to have accommodation(s).

[S_OH_STU_PREID_X]IEP_ELA

[S_OH_STU_PREID_X]IEP_Math

[S_OH_STU_PREID_X]IEP_SS

[S_OH_STU_PREID_X]IEP_SCI

1

Pre-ID Ohio State Assessment Extract

Assessment Area (Use only for students not enrolled in the corresponding course.)

Select the assessment area(s) a student is to test in that they are not enrolled in the corresponding course.

S_OH_STU_PREID_X.HS_ALG1

S_OH_STU_PREID_X.HS_BIOL

S_OH_STU_PREID_X.HS_ELA2

S_OH_STU_PREID_X.HS_GEOM

S_OH_STU_PREID_X.HS_GOVM

S_OH_STU_PREID_X.HS_HIST

S_OH_STU_PREID_X.HS_MTH1

S_OH_STU_PREID_X.HS_MTH2

1

Pre-ID Ohio State Assessment Extract

Passed Fall, Test No Longer Required (Pulls “N” In Extract)

Select the assessment area(s) a student is no longer required to test in the Spring.

S_OH_STU_PREID_X.HS_ALG1_PASSED

S_OH_STU_PREID_X.HS_BIOL_PASSED

S_OH_STU_PREID_X.HS_ELA2_PASSED

S_OH_STU_PREID_X.HS_GEOM_PASSED

S_OH_STU_PREID_X.HS_GOVM_PASSED

S_OH_STU_PREID_X.HS_HIST_PASSED

S_OH_STU_PREID_X.HS_MTH1_PASSED

S_OH_STU_PREID_X.HS_MTH2_PASSED

1

Pre-ID Ohio State Assessment Extract

Science Override

Identify the science assessment the student is required to take. This can also be used to identify students who are not required to take an HS science assessment.

[S_OH_STU_PREID_X]Science_Override

1

Pre-ID Ohio State Assessment Extract

ELPA21 Screener

Identify a student who is to take the English Language Proficiency Screener referred to as ELPA21 Screener.

[S_OH_STU_PREID_X]ELPA21Screener

1

Pre-ID Ohio State Assessment Extract

Home Building High School IRN (JVS USE ONLY)

Select the building the student would normally attend at the district of residence. Pulls from Code Sets - Home Building IRN.

[S_OH_STU_PREID_X]Home_Building_IRN

6

Pre-ID Ohio State Assessment Extract

Test Eligibility: Alternate OELPA

Identify a student who is to take the Alternate OELPA Assessment.

[S_OH_STU_PREID_X]OELPA_ALT

1

Pre-ID Ohio State Assessment Extract

Defining Gifted Information

State/Province – Ohio > Gifted (Gifted Education Report Information) To see additional student info, click the Student Info Views link. A pop-up menu of Enrollment History, Attendance, Gifted, RIMP and SPED Codes displays. Selecting one of these will then display a pop-up of the Current and Previous Enrollments, Attendance Overview or appropriate Student Programs page will appear. Close the pop-up by clicking on the ‘X’ at the top right.

Student is Gifted

Field is for search purposes ONLY. Select if this student meets the criteria for a gifted student. A value of 1 is assigned to this field.

Clear this field if the student does not meet the criteria for a gifted student. A value of 0 is assigned to this field.

[S_OH_STU_COMMON_X]Is_Gifted

1

NA

Student is Served

Field is for search purposes ONLY. Select if this student is being served for giftedness. A value of 1 is assigned to this field.

Clear this field if the student does not meet the criteria for a gifted student. A value of 0 is assigned to this field.

[S_OH_STU_COMMON_X]Is_Served

1

NA

Superior Cognitive Ability - Screening

Select if the student was screened for giftedness in the area of Superior Cognitive Ability during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=D

and

[S_OH_STU_GIFTED_C]Screening

1

(GG) Student Gifted Education

Mathematics - Screening

Select if the student was screened for giftedness in the area of Mathematics (SAA) during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=M

and

[S_OH_STU_GIFTED_C]Screening

1

(GG) Student Gifted Education

Science - Screening

Select if the student was screened for giftedness in the area of Science (SAA) during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=S

and

[S_OH_STU_GIFTED_C]Screening

1

(GG) Student Gifted Education

Reading/ Writing - Screening

Select if the student was screened for giftedness in the area of Reading/ Writing (SAA) during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=R

and

[S_OH_STU_GIFTED_C]Screening

1

(GG) Student Gifted Education

Social Studies - Screening

Select if the student was screened for giftedness in the area of Social Studies (SAA) during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=H

and

[S_OH_STU_GIFTED_C]Screening

1

(GG) Student Gifted Education

Creative Thinking Ability - Screening

Select if the student was screened for giftedness in the area of Creative Thinking Ability during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=C

and

[S_OH_STU_GIFTED_C]Screening

1

(GG) Student Gifted Education

Visual/Performing Arts - Screening

Select if the student was screened for giftedness in the area of Visual/ Performing Arts during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=A

and

[S_OH_STU_GIFTED_C]Screening

1

(GG) Student Gifted Education

Superior Cognitive Ability –Assessment

Select if the student was assessed in the Superior Cognitive Ability area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=D

and

[S_OH_STU_GIFTED_C]Assessment

1

(GG) Student Gifted Education

Mathematics - Assessment

Select if the student was assessed in the Mathematics (SAA) area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=M

and

[S_OH_STU_GIFTED_C]Assessment

1

(GG) Student Gifted Education

Science - Assessment

Select if the student was assessed in the Science (SAA) area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=S

and

[S_OH_STU_GIFTED_C]Assessment

1

(GG) Student Gifted Education

Reading/ Writing - Assessment

Select if the student was assessed in the Reading/Writing (SAA) area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=R

and

[S_OH_STU_GIFTED_C]Assessment

1

(GG) Student Gifted Education

Social Studies - Assessment

Select if the student was assessed in the Social Studies (SAA) area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=H

and

[S_OH_STU_GIFTED_C]Assessment

1

(GG) Student Gifted Education

Creative Thinking Ability - Assessment

Select if the student was assessed in the Creative Thinking Ability area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=C

and

[S_OH_STU_GIFTED_C]Assessment

1

(GG) Student Gifted Education

Visual/Performing Arts - Assessment

Select if the student was assessed in the Visual/Performing Arts area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=A

and

[S_OH_STU_GIFTED_C]Assessment

1

(GG) Student Gifted Education

Superior Cognitive Ability – Service

Select if the student received services in the Superior Cognitive Ability area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=D

and

[S_OH_STU_GIFTED_C]Service

1

(GG) Student Gifted Education

Mathematics - Service

Select if the student received services in the Mathematics (SAA) area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=M

and

[S_OH_STU_GIFTED_C]Service

1

(GG) Student Gifted Education

Science - Service

Select if the student received services in the Science (SAA) area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=S

and

[S_OH_STU_GIFTED_C]Service

1

(GG) Student Gifted Education

Reading/ Writing - Service

Select if the student received services in the Reading/Writing (SAA) area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=R

and

[S_OH_STU_GIFTED_C]Service

1

(GG) Student Gifted Education

Social Studies - Service

Select if the student received services in the Social Studies (SAA) area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=H

and

[S_OH_STU_GIFTED_C]Service

1

(GG) Student Gifted Education

Creative Thinking Ability - Service

Select if the student received services in the Creative Thinking Ability area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=C

and

[S_OH_STU_GIFTED_C]Service

1

(GG) Student Gifted Education

Visual/Performing Arts - Service

Select if the student received services in the Visual/Performing Arts area of giftedness during the current school year. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=A

and

[S_OH_STU_GIFTED_C]Service

1

(GG) Student Gifted Education

Superior Cognitive Ability – Identification

Select if the student was identified as gifted in the Superior Cognitive Ability area under Ohio law. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=D

and

[S_OH_STU_GIFTED_C]Identification

1

(GG) Student Gifted Education

Pre-ID Ohio State Assessment Extract

Mathematics - Identification

Select if the student was identified as gifted in the Mathematics (SAA) area under Ohio law. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=M

and

[S_OH_STU_GIFTED_C]Identification

1

(GG) Student Gifted Education

Pre-ID Ohio State Assessment Extract

Science - Identification

Select if the student was identified as gifted in the Science (SAA) area under Ohio law. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=S

and

[S_OH_STU_GIFTED_C]Identification

1

(GG) Student Gifted Education

Pre-ID Ohio State Assessment Extract

Reading/ Writing - Identification

Select if the student was identified as gifted in the Reading/Writing (SAA) area of under Ohio law. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=R

and

[S_OH_STU_GIFTED_C]Identification

1

(GG) Student Gifted Education

Pre-ID Ohio State Assessment Extract

Social Studies - Identification

Select if the student was identified as gifted in the Social Studies (SAA) area under Ohio law. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=H

and

[S_OH_STU_GIFTED_C]Identification

1

(GG) Student Gifted Education

Pre-ID Ohio State Assessment Extract

Creative Thinking Ability - Identification

Select if the student was identified as gifted in the Creative Thinking Ability area of under Ohio law. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=C

and

[S_OH_STU_GIFTED_C]Identification

1

(GG) Student Gifted Education

Pre-ID Ohio State Assessment Extract

Visual/Performing Arts - Identification

Select if the student was identified as gifted in the Visual/Performing Arts area of under Ohio law. A value of 1 is assigned to this field.

Clear this field if it does not apply to the student. A value of 0 is assigned to the field.

Note: When you create the Student Gifted Education Extract file:

A value of 1 is extracted as a Y value.

A value of 0 is extracted as an N value.

[S_OH_STU_GIFTED_C]Type=A

and

[S_OH_STU_GIFTED_C]Identification

1

(GG) Student Gifted Education

Pre-ID Ohio State Assessment Extract

Superior Cognitive Ability – Identification Date

If Superior Cognitive Ability Identification is selected, enter the date the student was identified as gifted in the Superior Cognitive Ability area.

[S_OH_STU_GIFTED_C]Type=D

and

[S_OH_STU_GIFTED_C]Identification_Yr_Mon

6

(GG) Student Gifted Education

Mathematics - Identification Date

If Mathematics Identification is selected, enter the date the student was identified as gifted in the Mathematics (SAA) area.

[S_OH_STU_GIFTED_C]Type=M

and

[S_OH_STU_GIFTED_C]Identification_Yr_Mon

6

(GG) Student Gifted Education

Science - Identification Date

If Science Identification is selected, enter the date the student was identified as gifted in the Science (SAA) area.

[S_OH_STU_GIFTED_C]Type=S

and

[S_OH_STU_GIFTED_C]Identification_Yr_Mon

6

(GG) Student Gifted Education

Reading/ Writing - Identification Date

If Reading/Writing Identification is selected, enter the date the student was identified as gifted in the Reading/Writing (SAA) area.

[S_OH_STU_GIFTED_C]Type=R

and

[S_OH_STU_GIFTED_C]Identification_Yr_Mon

6

(GG) Student Gifted Education

Social Studies - Identification Date

If Social StudiesIdentification is selected, enter the date the student was identified as gifted in the Social Studies (SAA) area.

[S_OH_STU_GIFTED_C]Type=H

and

[S_OH_STU_GIFTED_C]Identification_Yr_Mon

6

(GG) Student Gifted Education

Creative Thinking Ability - Identification Date

If Creative Thinking Ability Identification is selected, enter the date the student was identified as gifted in the Creative Thinking Ability area.

[S_OH_STU_GIFTED_C]Type=C

and

[S_OH_STU_GIFTED_C]Identification_Yr_Mon

6

(GG) Student Gifted Education

Visual/Performing Arts - Identification Date

If Visual/Performing Arts Identification is selected, enter the date the student was identified as gifted in the Visual/ Performing Arts area.

[S_OH_STU_GIFTED_C]Type=A

and

[S_OH_STU_GIFTED_C]Identification_Yr_Mon

6

(GG) Student Gifted Education

Editing Historical Grades

Historical Grades

Store Code

Enter any valid store code value.

[StoredGrades]StoreCode

2

N/A

Earned credit hours

Enter the high school credit the student received for the class.

[StoredGrades]EarnedCrHrs

Max 4

(GC) Student Graduation Core Record

(GC) Student Graduation Core Detail Extract

Subject Code

Enter the subject code for the class.

Note: If the field is blank, the (GC) Student Graduation Core Record report will use the Subject Code of the specified course. For this to work, the Course number field needs to be set for the Historical Grade record.

[StoredGrades]GPA_Custom1

Note: This field is stored in a semi-colon delimited list.

i.e. ;SCode=[SUBJECT_CODE];SArea=XXX;CSrc=X;PrvDist=XXXXXX;

6

(GC) Student Graduation Core Record

CORE Area Code

Enter the subject area and/or CORE area student has earned credit towards graduation for the class.

Note: If the field is blank, the Student Graduation Core Record (GC) report will use the CORE Area Code of the specified course. For this to work, the Course number field needs to be set for the Historical Grade record.

[StoredGrades]GPA_Custom1

Note: This field is stored in a semi-colon delimited list.

i.e. ;SCode=XXXXXX;SArea=[SUBJECT_AREA];CSrc=X;PrvDist=XXXXXX

3

(GC) Student Graduation Core Record

Credit Source

Enter the student’s credit source.

[StoredGrades]GPA_Custom1

Note: This field is stored in a semi-colon delimited list.

i.e. ;SCode=XXXXXX;SArea=XXX;CSrc=[CREDIT_SOURCE];PrvDist=XXXXXX;

Max 1

(GC) Student Graduation Core Record

Credit Transferred from – District IRN

Enter the district IRN for the class.

Note: If the field is left blank, the (GC) Student Graduation Core Recordreport will be set to the current District Number.

[StoredGrades]GPA_Custom1

Note: This field is stored in a semi-colon delimited list.

i.e. ;SCode=XXXXXX;SArea=XXX;CSrc=X;PrvDist=[DISTRICT_IRN];

Max 6

(GC) Student Graduation Core Record

School Year

Enter the year the student received credit for the class.

[StoredGrades]TermID

N/A

N/A

Exclude from FR Reporting

Check this box if the stored grade should be excluded from FR-Student Course Grade reporting which is rare.

[S_OH_SGR_StoredGrades_X]Exclude_From_FR

1

(FR) Student Course Grade

Entering Discipline Logs

Log Entries

Date & Time

Enter the log entry Date & Time. Format: [M]M/[D]D/[YY]YY

[Log]Entry_Date

[Log]Entry_Time

6-10

N/A

(GD) Student Discipline Record

Log Type

Choose Discipline from the list.

[Log]LogTypeID

N/A

(GD) Student Discipline Record

Subtype

Choose the log entry subtype from the pop-up menu.

[Log]Subtype

Max 20

N/A

Log Entry Text

Enter a description of the incident

NA

First Day of Discipline

Enter the date the action begins. This is a required field. The Action Date is used as the Discipline date as required by the Ohio EMIS Manual. Format: MMDDYYYY.

[Log]Discipline_ActionDate

8

(GD) Student Discipline Record

Type of Discipline

Select the type of discipline administered to the student.

Refer to the Ohio EMIS Manual for more information.

[S_OH_LOG_X]Discipline_Type

1

(GD) Student Discipline Record

Discipline Reason

Select the reason the student was disciplined.

Refer to the Ohio EMIS Manual for more information.

[S_OH_LOG_X]Discipline_Reason

2

(GD) Student Discipline Record

Discipline Reason (Second)

Select the second reason the student was disciplined, if applicable.

Refer to the Ohio EMIS Manual for more information.

[S_OH_LOG_X]Discipline_Reason_2

2

(GD) Student Discipline Record

Discipline Reason (Third)

Select the third reason the student was disciplined, if applicable.

Refer to the Ohio EMIS Manual for more information.

[S_OH_LOG_X]Discipline_Reason_3

2

(GD) Student Discipline Record

Discipline Reason (Fourth)

Select the fourth reason the student was disciplined, if applicable.

Refer to the Ohio EMIS Manual for more information.

[S_OH_LOG_X]Discipline_Reason_4

2

(GD) Student Discipline Record

Discipline Reason (Fifth)

Select the fifth reason the student was disciplined, if applicable.

Refer to the Ohio EMIS Manual for more information.

[S_OH_LOG_X]Discipline_Reason_5

2

(GD) Student Discipline Record

Discipline Sequence Number

Enter the order in which the discipline incidents occurred, if the incidents occurred on the same day and the Type of Discipline administered was the same for all incidents. The valid sequence options are from one to nine. A value of 1 is returned in the GD report if this is left blank.

[S_OH_LOG_X]Discipline_Sequence

1

(GD) Student Discipline Record

Total Discipline Days

Enter the length of the discipline, in Full Time Equivalency (FTE), for each discipline occurrence. The report will return INV if invalid days (such as zero, alpha characters, null, too many days, etc.)

[S_OH_LOG_X]Discipline_Days

5 with 2 decimal positions

(GD) Student Discipline Record

Discipline modified on a per exception basis

Select Yes if the Chief Administrating Officer modified, in writing, the one-year expulsion requirement for possession of a firearm at school.

Select No if the one-year expulsion discipline was not modified.

Select Not Applicable if the discipline incident did not result in a one-year expulsion or did not involve a firearm.

Refer to the Ohio EMIS Manual for more information.

[S_OH_LOG_X]Discipline_Modified

1

(GD) Student Discipline Record

Referred for Alternative Program

Select Yes if the student, for whom the Chief Operating Officer modifies as part of a case-by-case basis the one-year expulsion requirement for possession of a firearm, was recommended for alternate educational services.

Select No if this student was not recommended for alternate educational services.

The default is Not Applicable.

[S_OH_LOG_X]Discipline_Referred

1

(GD) Student Discipline Record

Building IRN Where Discipline Incident took Place

Type the state-assigned IRN of the building where the incident took place.

[S_OH_LOG_X]Discipline_IRN

6

(GD) Student Discipline Record

Victim of Student Violence

Indicates the classification of the person or persons at whom a student’s violent behavior was directed. Select all that apply.

[S_OH_LOG_X]victim_of_violence_code

2

(GD) Student Discipline Record

Additional PS-3 Discipline Reason Detail

Indicates, for students from Preschool to grade 3 additional details on why a type of discipline of Expulsion or Out-of-school Suspension was assigned for a discipline incident.

[S_OH_LOG_X]ps3_discipline_code

1

(GD) Student Discipline Record

Defining General Enrollment Information

Courses and Programs > Course Registrations

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]Section_Number

N/A

(GN) Student Course

(FR) Course Grade Report

Enroll Date

Enter the enrollment date.

Format: [M]M/[D]D/[YY]YY

[CC]DateEnrolled

8

(GN) Student Course

(FR) Course Grade Report

Exit Date

Enter the exit date.

Format: [M]M/[D]D/[YY]YY

[CC]DateLeft

8

(GN) Student Course

(FR) Course Grade Report

High School Credit Earned

Select the code that indicates if a student earned high school credit for the course.

[S_OH_CC_X]credit_earned_location

1

(GC) Student Graduation Core Record

Partial/Override Credit (X.XX)

If the High School Credit Earned field equals P, enter the amount of high school credit that the student received for the course.

[S_OH_CC_X]override_credit

3

(GC) Student Graduation Core Record

CORE Area Code - Override

For Financial Literacy or Computer Science courses only. This override indicates the student is using this course to meet a different Core requirement. Refer to the ODEW website for specific details of all criteria.

[S_OH_CC_X]core_credit_override

3

(GC) Student Graduation Core Record

Defining Special Programs

Special Programs

Note: Use this page to identify students who are participating or did participate in a special education program.

You can use the Special Program Import option to import special program records for students. This option is located at District Management > Compliance > Data Import System > Special Programs Import. Use the following Data Import option to import outside data into PowerSchool.

• Special Programs Import

The data import process explained in this chapter is not the same as the Quick Import Process. It is not part of the standard PowerSchool Importing & Exporting functionality.

You can import only CSV or TXT files, with or without a header row. Dates must be mm/dd/yyyy format.

Comment

Enter comments about this special program enrollment.

[SPEnrollments]comment

N/A

Special Program (Export)

Entry Date

Enter the entry date for the special program.

Format: [M]M/[D]D/[YY]YY

Note: The date is the first day of special program enrollment.

[SpEnrollments]Enter_Date

10

(GQ) Student Program

Special Program (Export)

Exit Date

Enter the entry date for the special program.

Format: [M]M/[D]D/[YY]YY

Note: The date is the day after the last day of special program enrollment.

[SpEnrollments]Exit_Date

10

(GQ) Student Program

Special Program (Export)

Exit Reason

Enter the exit reason for the special program.

[SpEnrollments]Exitcode

2

Special Program (Export)

Grade Level

Enter the grade level for the special program.

[SpEnrollments]Gradelevel

2

Special Program (Export)

Program

Choose the program type for the special program from the list.

Note: Please refer to the (GE) Student Special Education setup instructions and the setup instructions for further information.

[SpEnrollments]ProgramID

N/A

(GQ) Student Program

(GE) Student Special Education

Special Program (Export)

Program Record Status

Select Add unless instructed otherwise.

[S_OH_SPENROLLMENTS_X]Program_Record_Status

N/A

(GE) Student Special Education

Special Program (Export)

Program Provider IRN

Enter the district IRN of the entity in contract with the reporting school district where applicable

[S_OH_SPENROLLMENTS_X]Program_Provider_IRN

6

Student Program Record (GQ)

Disability

If the Program selected is a special education program, the student’s disability code entered on the Ohio State Information – Effective Date Record (FD) page displays in this field.

[S_OH_STU_FD_X]Disability

N/A

(FD) Student Attributes - Effective Date Record

Date Type

Select the type of date that identifies the special education event.

Refer to the Ohio EMIS Manual for more information.

[S_OH_SPENROLLMENTS_X]SpecialEd_Date_Type

4

(GE) Student Special Education

Special Program (Export)

Outcome ID

Select the outcome of the special education event.

Refer to the Ohio EMIS Manual for more information.

[S_OH_SPENROLLMENTS_X]SpecialEd_Outcome_ID

4

(GE) Student Special Education

Special Program (Export)

Non-compliance ID

Select the reason the special education student has not met federally mandated timelines.

Refer to the Ohio EMIS Manual for more information.

[S_OH_SPENROLLMENTS_X]SpecialEd_NonCompliance_ID

2

(GE) Student Special Education

Special Program (Export)

Outcome Beginning Date

Enter the date on which the outcome of the event became effective.

Format: YYYYMMDD

This date is only collected for AIEP, IIEP, NIEP, RIEP, TIEP, or TETR event types.

[S_OH_SPENROLLMENTS_X]Outcome_Begin_Date

8

(GE) Student Special Education

Special Program (Export)

Outcome End Date

Enter the last day on which the outcome of the event will be effective.

Format: YYYYMMDD

This date is only collected for AIEP, IIEP, NIEP, RIEP, TIEP, or TETR event types.

[S_OH_SPENROLLMENTS_X]Outcome_End_Date

8

(GE) Student Special Education

Special Program (Export)

IEP Test Type

If the student has an IEP, select the format of the tests that the student is required to take.

This field is only reported for students with disabilities when a Date Type of IIEP, RIEP, AIEP, or TIEP is reported. The IEP Test Type format reported is the required format for all assessments taken by a student with a disability.

Refer to the Ohio EMIS Manual for more information.

[S_OH_SPENROLLMENTS_X]Test_Type

3

(GE) Student Special Education

Special Program (Export)

Secondary Planning

Select the result of transition planning on the IEP for students age 14 and above.

Refer to the Ohio EMIS Manual for more information.

[S_OH_SPENROLLMENTS_X]Secondary_Planning

4

(GE) Student Special Education

Special Program (Export)

Setting Up Schedules

Scheduling Setup

Next Year Grade

Enter the student’s grade level for the next school year.

Refer to the Ohio EMIS Manual for more information.

[Students]Sched_NextYearGrade

2

(GI) Student Demographic Record

Year of Graduation

Enter the expected year of graduation.

[Students]Sched_YearOfGraduation

4

Graduation Pathways

Editing Current or Previous Enrollments

Transfer Information

Entry Date

Enter the entry date for the school enrollment. The date is the first day of school enrollment.

Format: [M]M/[D]D/[YY]YY

[Students]EntryDate

[Reenrollments]EntryDate

6-10

(GN) Student Course

(GI) Student Demographic Record

(GQ) Student Program

(GG) Student Gifted Education

(GC) Student Graduation Core Record

(FS) Student Standing Record - Hours

(FD) Student Attributes – Effective Date Record

Exit Date

Enter the exit date for the school enrollment. The date is the day after the last day of school enrollment.

Format: [M]M/[D]D/[YY]YY

[Students]ExitDate

[Reenrollments]ExitDate

6-10

(GN) Student Course

(GI) Student Demographic Record

(GQ) Student Program

(GG) Student Gifted Education

(FS) Student Standing Record - Hours

(FD) Student Attributes – Effective Date Record

Exit Code

Choose the exit code for the school enrollment.

Refer to the Ohio EMIS Manual for more information.

[Students]ExitCode

[Reenrollments]ExitCode

2

(GI) Student Demographic Record

(FS) Student Standing Record - Hours

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment.

[Students]FTEID

[Reenrollments]FTEID

3

(FS) Student Standing Record

Grade Level

Choose the grade level for the school enrollment.

Refer to the Ohio EMIS Manual for more information.

[Students]Grade_Level

[Reenrollments]Grade_Level

2

(FD) Student Attributes – Effective Date Record

Track

Choose a track for the school enrollment.

[Students]Track

[Reenrollments]Track

1

N/A

District of Residence

Choose the district of residence for the school enrollment.

[Students]DistrictOfResidence

[Reenrollments]DistrictOfResidence

6

N/A