School Setup

Attendance Codes

Define attendance codes and their attributes.

For more information, see PowerSchool Help.

Three checkboxes are provided for Ohio State Reporting of Absence Information for Ohio House Bill 410 regarding Truancy & Chronic Absenteeism.

1. Select this checkbox if this code can be associated with a partial day of attendance for Ohio State Reporting. This checkbox is needed for attendance codes that are considered 'present' in Core PowerSchool but absent for state reporting. An example is Tardy. No time will be calculated for code if it is marked as Present and this box is not checked.
2. Select this checkbox if this code is considered present for Ohio State Reporting.
3. Select this checkbox if absence hours for this code should not count toward HB410 Truancy/Chronic Absenteeism, but DO count for attendance reporting for EMIS(example, out-of-school suspension.)

[Attendance_Code]

[S_OH_ATC_Truancy_X]partial_day

[S_OH_ATC_Truancy_X]considered_present

[S_OH_ATC_Truancy_X]involuntary_absence

N/A

N/A

Calculated Absence Hours on Attendance page

Truancy/Chronic Absenteeism Summary

Defining Attendance Code Categories

Attendance Code Categories

Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.

Attendance Code Categories

Define attendance code categories such as tardy, excused, or unexcused. When creating the Excused and Unexcused Attendance Code Category pay particular attention to the Name and Code field on the Edit Attendance Code Category page. It must show Excused for both the Code value and the Name value for the Excused code and Unexcused for both the Code value and the Name value for the Unexcused code. Any spaces before, after, or abbreviations such as Unex or EX will cause attendance to report inaccurately for EMIS reporting.

For more information, see PowerSchool Help.

[Code_Entity]

N/A

N/A

Configuring Attendance Conversion

Attendance Conversions > [New/Edit] > Attendance Conversion

Attendance Conversions

Define attendance calculation conversion settings used when calculating ADA.

For more information, see PowerSchool Help.

[Attendance_Conversion]

N/A

N/A

Name

Enter the attendance conversion name.

[Attendance_Conversion]Name

Max 50

N/A

Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion

Periods [Absent/Present]

[Attendance_Conversion_Items] Conversion_Mode_Code=periodDay

[Attendance_Conversion_Items]Input_Value

N/A

N/A

Day Attendance Value

Enter the day attendance value for the period-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=periodDay

[Attendance_Conversion_Items]Attendance_Value

N/A

N/A

Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion

Code

The code for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=codeDay

[Attendance_Conversion_Items]Input_Value

N/A

N/A

Day Attendance Value

Enter the day attendance value for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=codeDay

[Attendance_Conversion_Items]Attendance_Value

N/A

N/A

Attendance Conversions > [None/Defined] > Time

Minutes Present

Enter the minutes present for the time-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=timeDay

[Attendance_Conversion_Items]Input_Value

N/A

N/A

Day Attendance Value

Enter the day attendance value for the time attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=timeDay

[Attendance_Conversion_Items]Attendance_Value

N/A

N/A

Adding Full-Time Equivalencies

Full-Time Equivalencies (FTE)

Name

Enter the FTE name.

[FTE]Name

Max 80

N/A

Default Attendance Mode

Choose the default attendance mode for the FTE.

[FTE]Dflt_Att_Mode_Code

N/A

Truancy/Chronic Absenteeism Summary

Default Attendance Conversion

Choose the default attendance conversion for the FTE.

[FTE]Dflt_Conversion_Mode_Code

N/A

N/A

Setting Up Attendance Preferences

Attendance Preferences

Attendance Preferences

Specify general attendance preferences.

For more information, see PowerSchool Help.

[Prefs]

N/A

N/A

Attendance Recording Methods

Select Meeting to enable meeting attendance.

Select Daily to enable daily attendance.

Select Time to enable time attendance.

Select Interval to enable interval attendance.

[Prefs]Name=ATT_RecordModeMeeting

[Prefs]Value

[Prefs]Name=ATT_RecordModeDaily

[Prefs]Value

N/A

N/A

Count these codes for period conversion

Choose [Absences/Presents] from the list provided.

This option determines whether or not to count present or absent codes for period-to-day attendance conversions.

[Prefs]Name= ATT_CalcCntPresentsAbsences

[Prefs]Value

N/A

N/A

Use Default Settings in FTE

[Prefs]Att_Calc_Use_Defaults

[Prefs]Value

N/A

N/A

Creating Bell Schedules

Bell Schedules

Name

Enter the bell schedule name.

[Bell_Schedule]Name

Max 50

N/A

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule.

[Bell_Schedule]Attendance_Conversion_ID

N/A

N/A

Setting Up Calendars

Calendar Setup

Calendar Setup - Name of School Year

Assign days to membership types and schedules.

For more information, see PowerSchool Help.

[Calendar_Day]

N/A

N/A

Defining Reporting Segments

Reporting Segments

Segment Name

Enter the segment name.

[Gen]Cat=segment

[Gen]Name

Max 50

N/A

Start Date

Enter the start date. The date is the first day of the reporting segment.

Format: [M]M/[D]D/[YY]YY

[Gen]Cat=segment

[Gen]Value

6-10

N/A

End Date

Enter the end date. The date is the last day of the reporting segment.

Format: [M]M/[D]D/[YY]YY

[Gen]Cat=segment

[Gen]Value2

6-10

N/A

Defining Cycle Days

Cycle Days

Cycle Days

Define day names for the current school year.

For more information, see PowerSchool Help.

[Cycle_Day]

N/A

N/A

Day Letter

The day letter.

[Cycle_Day]Letter

N/A

N/A

Day Abbreviation

Enter the day abbreviation.

[Cycle_Day]Abbreviation

Max 3

N/A

Day Name

Enter the day name.

[Cycle_Day]Day_Name

Max 30

N/A

Creating Departments

Departments

Department

Enter the name of the department.

[ScheduleDepartments]Description

Max 10

N/A

Defining Schedule Periods

Periods

Period Number

The period number.

[Period]Period_Number

N/A

N/A

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

Max 3

N/A

Period Name

Enter the period name.

[Period]Name

Max 80

N/A

Creating/Editing Course Sections

Sections > [select course] > [select section] > Edit Section

Course Number

Enter or verify the course number for the section.

[Sections]Course_Number

Max 11

(CN) Course Master

(CU) Staff Course Record

(GN) Student Course

HQT Teacher Sheet

Term

Choose the term for the section.

[Sections]TermID

N/A

(GN) Student Course

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

N/A

N/A

Teacher

Choose the teacher for the section.

[Sections]Teacher

N/A

N/A

Section Number

Enter the section number.

[Sections]Section_Number

Max 10

(CN) Course Master

(CU) Staff Course Record

(GN) Student Course

HQT Teacher Sheet

Exclude from EMIS Course Reports

Select to exclude this single section from EMIS course reports including CU, CN, and GN. (To exclude a course and all sections, use the Exclude from EMIS Course Reports field on the Edit Course page.)

[S_OH_SEC_X]State_ExcludeFromReporting

N/A

(CN) Course Master

(CU) Staff Course Record

(GN) Student Course

Semester Code

Enter the semester code for this section.

Refer to the Ohio EMIS Manual for a complete definition.

[S_OH_SEC_X]Semester_Code

1

(CN) Course Master

(CU) Staff Course Record

Length of Scheduled Instruction

Enter the length of scheduled instruction, in minutes, for this section.

[S_OH_SEC_X]Course_Hours

4

(CN) Course Master

Location IRN

Enter an IRN if the course is not being provided by the district.

[S_OH_SEC_X]Location_IRN

6

(CN) Course Master

Language Used in Teaching Course

Select the language used to teach this course.

Refer to the Ohio EMIS Manual for a list of valid codes.

[S_OH_SEC_X]Course_Lang

2

(CN) Course Master

CTE College Credit

Select Y if this course is a CTE College Credit Course. The default is No.

[S_OH_SEC_X]CTE_College_Credit

1

(CN) Course Master

Curriculum

Select the code identifying the curriculum for this course section.

Refer to the Ohio EMIS Manual for a complete definition.

[S_OH_SEC_X]Curriculum

2

(CN) Course Master

Delivery Method

Select the code identifying the delivery method for this course section.

Refer to the Ohio EMIS Manual for a complete definition.

[S_OH_SEC_X]Delivery_Method

2

(CN) Course Master

Educational Option

Select the code identifying the educational option for this course section.

Refer to the Ohio EMIS Manual for a complete definition.

[S_OH_SEC_X]Educational_Option

2

(CN) Course Master

Student Population

Select the code that identifies the type of student that is enrolled in this course.

Refer to the Ohio EMIS Manual for a complete definition.

[S_OH_SEC_X]Student_Population

2

(CN) Course Master

HQT Teacher Sheet

Credit Flexibility Code

Enter the code for credit flex pertaining to the course being reported.

[S_OH_SEC_X]Credit_Flex_Code

1

(CN) Course Master

Highly Qualified Teacher

Select the highly qualified teacher code for this course section (if applicable).

[S_OH_SEC_X]Highly_Qualified_Teacher

1

(CU) Staff Course Record

HQT Teacher Sheet

Highly Qualified Teacher IRN

Enter the IRN number used to group courses for the calculation of the percent of core courses taught by highly qualified staff and the percent of core courses taught by properly certified staff.

[S_OH_SEC_X]Highly_Qualified_Teacher_IRN

6

(CU) Staff Course Record

Staff Provider IRN

Enter the IRN of an EMIS reporting entity which has contracted to teach a course, else ‘******’.

[S_OH_SEC_X]Provider_IRN

Max 6

(CU) Staff Course Record

Block Scheduling

For high school courses, select Fall or Spring, as appropriate.

[S_OH_SEC_X]Block_Scheduled_Class

1

Pre-ID Ohio State Assessment Extract

(CN) Course Master

(GN) Student Course

(CN) Course Master

(GN) Student Course

Defining Years & Terms

Years & Terms > [New/Edit Terms]

Course Start Date

Enter the first scheduled day of a course where course dates are required.

Format: YYYYMMDD

[Terms]FirstDay

8

(CN) Course Master

(CU) Staff Course Record

Course End Date

Enter the last scheduled day of a course where course dates are required.

Format: YYYYMMDD

[Terms]LastDay

8

(CN) Course Master

(CU) Staff Course Record

Course Start Date

Enter the first scheduled day of a course where course dates are required.

Format: YYYYMMDD

[Terms]FirstDay

8

(CN) Course Master

(CU) Staff Course Record

Course End Date

Enter the last scheduled day of a course where course dates are required.

Format: YYYYMMDD

[Terms]LastDay

8

(CN) Course Master

(CU) Staff Course Record

Defining Final Grade/Reporting Term Setup

Final Grade/Reporting Term Setup > [Edit Final Grade]