District Setup

Defining District Courses

District Management> Courses and Programs > Courses > New

Course Number

Enter the course number.

[Courses]Course_Number

Max 11 if section is Max 3

(GN) Student Course

(CN) Course Master

(CU) Staff Course Record

Exclude from EMIS Course Reports

Mark whether or not to exclude this course from the state course reports.

[S_OH_CRS_COURSES_X] State_ExcludeFromReporting

1

(CN) Course Master

(CU) Staff Course Record

(GN) Student Course

CTA/CBI/No Students

Select Yes to include this course on the Course Master report if any students were enrolled in this course in the school year, even if there are not students currently enrolled in this course.

[S_OH_CRS_COURSES_X]CTA_CBI_Course

N/A

N/A

Subject Code

Enter the subject code. Subject codes are maintained via code sets.

[S_OH_CRS_COURSES_X]Subject_Code

6

(CN) Course Master

Course Level

Enter the course level.

[S_OH_CRS_COURSES_X]Course_Level

1

(CN) Course Master

Semester Code

Enter the semester code.

[S_OH_CRS_COURSES_X]Semester_Code

1

(CN) Course Master

Length of Scheduled Instruction

Enter the number of instructional hours required for this course.

[S_OH_CRS_COURSES_X]Course_Hours

4

(CN) Course Master

Location IRN

Populated with the building the course is scheduled in by default. Use this field to override per Ohio EMIS Manual.

[S_OH_CRS_COURSES_X]Location_IRN

6

(CN) Course Master

Subject Area for Credit

Enter the subject area for credit.

[S_OH_CRS_COURSES_X]Credit_Subject_Area

3

(CN) Course Master

Language Used in Teaching Course

Select the language used to teach this course.

[S_OH_CRS_COURSES_X]Course_Lang

1

(CN) Course Master

Curriculum

Select the curriculum option that applies to this course.

[S_OH_CRS_COURSES_X]Curriculum

2

(CN) Course Master

Delivery Method

Select the method used to deliver the instruction for this course.

Refer to the Ohio EMIS Manual for a list of valid delivery method codes.

[S_OH_CRS_COURSES_X]Delivery_Method

2

(CN) Course Master

Educational Option

Select Yes if this is an educational option course, or No, if this is not an educational option course.

[S_OH_CRS_COURSES_X]Educational_Option

2

(CN) Course Master

Student Population

Select the code that identifies the type of student that is enrolled in this course.

Refer to the Ohio EMIS Manual for a list of valid student population codes.

[S_OH_CRS_COURSES_X]Student_Population

2

(CN) Course Master

Core Area Code

For courses earning high school credit, select the code identifying the core area to which the course applies.

Refer to the Ohio EMIS Manual for a list of valid core codes.

[S_OH_CRS_COURSES_X]CORE_Area_Code

3

(GC) Student Graduation Core Record

Credit Flexibility Code

Enter the code for credit flex pertaining to the course being reported.

Refer to the Ohio EMIS Manual for a list of valid codes.

[S_OH_CRS_COURSES_X]Credit­_Flex_Code

1

(CN) Course Master

Teacher Licensure Course (TLC) IRN

By default this pulls ******. Use this field to override as needed per Ohio EMIS Manual

[S_OH_SEC_X]Highly_Qualified_Teacher_IRN

or

[S_OH_SSF_X]HQT_IRN

6

(CU) Staff Course Record

Staff Provider IRN

Enter the IRN of an EMIS reporting entity that has contracted to teach a course, else ‘******’.

[S_OH_CRS_COURSES_X]Provider_IRN

6

(CU) Staff Course Record

Dual Credit

Select, Yes, if this is a dual credit course, or No, if this is not a dual credit course. Enter the post-secondary semester credit hours the student could earn.

[S_OH_CRS_COURSES_X]Dual_Credit

4

(GC) Course Master

Block Scheduling

For high school courses, select Fall or Spring, as appropriate.

[S_OH_CRS_COURSES_X]
Block_Scheduled_Class

1

Pre-ID Ohio State Assessment Extract

Exclude from FR Reporting

Check this box if the course should be excluded from FR-Student Course Grade reporting.

[S_OH_CRS_Courses_X]Exclude_From_FR

1

(FR) Student Course Grade

Exclude from Instructional Time attendance calculations

Check this box if the section should be excluded from attendance time calculations. An example is lunch.

[S_OH_CRS_Courses_X]Exclude_From_Truancy

1

Attendance calculations

CTE College Credit

This field is obsolete and no longer extracted.

[S_OH_CRS_COURSES_X]CTE_College_Credit

1

N/A

Completed Career-Technical Workforce Development Program

This field is obsolete and no longer extracted.

[Courses]OH_WDP

N/A

N/A

Course Type

This field is obsolete and no longer extracted.

[S_OH_CRS_COURSES_X]Course_Type

N/A

N/A

CTAE Concentrator

This field is obsolete and no longer extracted.

[S_OH_CRS_COURSES_X]CTAE

N/A

N/A

Highly Qualified Teacher

This field is obsolete and no longer extracted.

[S_OH_SEC_X]Highly_Qualified_Teacher

or

[S_OH_SSF_X]HQT

1

N/A

Program Builders Code

This field is obsolete and no longer extracted.

[S_OH_CRS_COURSES_X]Program_Builders_Code

N/A

N/A

Special Population

This field is obsolete and no longer extracted.

[S_OH_CRS_COURSES_X]Special_Population

N/A

N/A

Defining Grade Scales

District Management > Academics > Academic Grade Scales

Grade For EMIS Reporting

For each grade scale that correlates to courses that are associated with a core area code, edit the grade scale and select the appropriate value from the list.

Grades equal to A-F, do not require an entry. Any A-F grades with + or - will be reported as the letter grade only (plus or minus will be ignored).

[S_OH_GSI_X]emis_grade

1

(FR) Student Course Grade

Entering District Information

District Management > District Setup > District Info

Name of District

Enter the district name. Avoid special characters and punctuation.

[Prefs]Name= districtname

[Prefs]Value

Max 30

N/A

District Number

Enter the district number.

[Prefs]Name= districtnumber

[Prefs]Value

6

All State Reports

EMIS Student ID Prefix

Enter the prefix for the EMIS Student ID. If this field is left blank, the reports will use the student number and prepend zeroes to equal a 9-digit string.

[Prefs]OH_EMIS_Prefix

3

All State Reports

Staff Course (CU, PreID) Employee ID Field

For the CU and CN, select the option that will designate the field value extracted from the Staff table as the Employee ID. Your choices are:

ID (Teacher) - [Users]TeacherNumber

Teacher Credential ID - [S_OH_USR_X]Teacher_Credential_ID

[Prefs]OH_CN_Teacher_ID_Field

N/A

(CU) Staff Course Record

(CN) Course Master

Defining Districts of Residence

District Management > District Setup > Districts of Residence

Districts of Residence

Define incoming student district information.

For more information, see PowerSchool Help.

[Gen]Cat=districts

6

N/A

District ID

Enter the district ID.

[Gen]Cat=districts

[Gen]Value

N/A

District Name

Enter the district name.

[Gen]Cat=districts

[Gen]Name

N/A

N/A

Add a Code to a Code Set

Note: Ohio State reporting includes the following Code Sets:

• 
  

  • District IRN

  • Post Secondary IRN

  • Subject Code

  • Subject Code Area

  • EntryCode

  • ExitCode

  • Relationship

  • Home Building IRN

  • State

  • County

  • Country

1. On the start page, System Management.

2. Under Data, click Code Sets.

3. Select the Code Set for which you want to add a code to.

4. Click Add Code.

5. Use the following table to enter information as needed:

Creating Entry and Exit Codes

District Setup > Code Sets > EntryCode

Code set

Select the Code set type.

[CODESET]CODETYPE=EntryCode

Code

Enter the entry code.

Refer to the Ohio EMIS Manual for a list of valid codes.

[CODESET]Code

2

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the entry code description.

[CODESET]Description

N/A

Required Setup

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate

8

Exit Codes > [New/Edit] Exit Code

Code set

Select the Code set type.

[CODESET]CODETYPE=ExitCode

Code

Enter the exit code.

Refer to the Ohio EMIS Manual for a list of valid codes.

[CODESET]Code

2

(FS) Student Standing Record – Hours

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the exit code meaning.

[CODESET]Description

N/A

Required Setup

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate8

8

Entering Discipline Log Entries

District Management > Behavior > Log Entry Fields

District Management > Behavior > Log Types

Data for Popup or Radio Buttons

Enter the data for popup or radio buttons for Discipline_ActionDate Log Entry Field. This is required for Ohio reporting.

Refer to the Ohio EMIS Manual for a list of valid codes

[Gen]Cat= logentrycodes

[Gen]Valuet2

N/A

(GD) Student Discipline Record

Log Types

Define log entry codes and edit subtypes for Ohio State reportable discipline actions.

For more information, see PowerSchool Help.

[Gen]Cat=logtype

N/A

(GD) Student Discipline Record

Log Type

Enter the log type.

[Gen]Cat=logtype

[Gen]Name

Max 20

(GD) Student Discipline Record

Log Code

Enter the subtype code. Refer to the Ohio EMIS Manual for a list of valid codes

[Gen]Cat=subtype

[Gen]Name=logtype

[Gen]Value

Max 40

(GD) Student Discipline Record

Description

Enter the subtype description.

[Gen]Cat=subtype

[Gen]Name=logtype

[Gen]Valuet

Max 20

(GD) Student Discipline Record

Setting Up Student Programs

Courses and Programs > All Student Programs > Student Program Information

Program Name

Enter the student program name.

Note: Program Name should conform to the Ohio EMIS Manual value lists for GE (Special Education) events and GQ Program codes.

[Gen]Cat=specprog

[Gen]Name

Max 50

Special Program (Export)

Qualifies as a special education program

Select the check box if this program is a special education event.

[Gen]Cat=specprog

[Gen]spedindicator

1

(GE) Student Special Education

Special Program (Export)

Program ID

Enter a state-assigned program ID for this student program.

Refer to the Ohio EMIS Manual for a list of valid program IDs.

[S_OH_GEN_X]ProgramID

6

(GQ) Student Program

Special Program (Export)

Include this program code in the checked reporting data sets

Select the data sets for the EMIS (GQ) Student Program Report. Every code should be checked for S data set, Refer to the Ohio EMIS Manual for a list of valid program IDs that should be reported in the G data set.

[S_OH_GEN_X]INCLUDE_PROGRAM_STUDENT

[S_OH_GEN_X]INCLUDE_PROGRAM_GRADUATE

1

(GQ) Student Program

No longer used

Select the check box to indicate that the program code is no longer used.

[S_OH_GEN_X]State_Exclude_From_Reporting

1

(GQ) Student Program

(GE) Student Special Education

Special Program (Export)

Include this program code in EMIS Student Program Report

This field is obsolete and no longer extracted.

[S_OH__GEN_X]Include_Program

1

N/A

Defining District Schools

District Management > District Setup > School Info

School Name

Enter the school name. Avoid special characters and punctuation.

[Schools]School_Name

Max 30

SSID Extract

Pre-ID

School Address

Enter the school address.

[Schools]SchoolAddress

Max 60

N/A

School City

Enter the school city.

[Schools]SchoolCity

Max 35

N/A

School State/Province

Enter the school state/province.

[Schools]SchoolState

2

N/A

School Postal/Zip Code

Enter the school postal/zip code.

[Schools]SchoolZIP

Max 10

N/A

School Phone Number

Enter the school phone number.

[Schools]SchoolPhone

Max 15

N/A

School Number

The school number.

[Schools]School_Number

6

All State Reports

Alternate School Number

Enter the alternate school number if the school should be reported under a different IRN than the school number.

[Schools]Alternate_School_Number

6

All State Reports

Exclude From State Reporting?

Select the check box to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

1

All State Reports

Grades

Enter the school grades (lowest - highest).

Refer to the Ohio EMIS Manual for a list of valid codes.

Note: Grade levels must be in the range -10 to 20.

[Schools]Low_Grade

[Schools]High_Grade

2

(DN) Organization General Information – determines the table of PhysEd Group

Principal’s Name

Enter the principal’s name.

[Schools]Principal

Max 35

N/A

Entering State School Information

District Management > District Setup > School Info Edit School > Ohio State Information

Building IRN Default

Select the field where building IRN is stored. This field defaults to School_Number. Select Alternate School Number if district does NOT use building IRN for School Number and stores building IRN in Alternate School Number field.

[Schools]School_IRN_Default

6

All State Reports

ACT Testing Code

Enter the ACT Testing Code for each high school building

[S_OH_SCH_X]ACT_Org_Code

6

Pre-ID ACT Extract

EXCLUDE this building from the DN (Org Gen Info) Report

Check this box if the building should not be included in the DN report. This will exclude it from all reporting periods

[Schools]DN_exclude

1

(DN) Organization General Information

Other Group

Positive Behavior Intervention Support (PBIS)

Enter the implementation stage for the building.

Enter the number of months that the building has been at the selected stage of implementation.

[S_OH_SCH_DN_X]PBISIMPSTG

[S_OH_SCH_DN_X]PBISIMPDUR

1

2

(DN) Organization General Information

PHYSEDPLOT

Check the box if the building is participating in the State’s Physical Education Pilot.

[S_OH_SCH_DN_X]PhysEdPlot

1

(DN) Organization General Information

DN PhysEd Table

Grade Band

Displays the corresponding grade band for building based on the grades field.

[S_OH_SCH_PHYSED_C]Grade_Band

N/A

Limited Level

Each line in the table is the attribute associated with the Grade Band that corresponds to the first column. Enter the count of students for this level at each Grade Band.

[S_OH_SCH_PHYSED_C]Limited

4

(DN) Organization General Information

Proficient Level

Each line in the table is the attribute associated with the Grade Band that corresponds to the first column. Enter the count of students for this level at each Grade Band.

[S_OH_SCH_PHYSED_C]Proficient

4

(DN) Organization General Information

Advanced Level

Each line in the table is the attribute associated with the Grade Band that corresponds to the first column. Enter the count of students for this level at each Grade Band.

[S_OH_SCH_PHYSED_C]Advanced

4

(DN) Organization General Information

Not Evaluated

Each line in the table is the attribute associated with the Grade Band that corresponds to the first column. Enter the count of students for this level at each Grade Band.

[S_OH_SCH_PHYSED_C]Not_Evaluated

4

(DN) Organization General Information

Evaluation Not Conducted at this Grade Band for building

Each line in the table is the attribute associated with the Grade Band that corresponds to the first column. Enter a check mark if the Grade Band was not evaluated at the building.

[S_OH_SCH_PHYSED_C]Not_Applicable

1

(DN) Organization General Information

Exclude Grade Band for building

If the grades within this Grade Band are not housed at this building, check the box. This will exclude the Grade Band from the DN report all together.

[S_OH_SCH_PHYSED_C]Exclude

1

(DN) Organization General Information

Defining Years & Terms

District Management > Scheduling > Years and Terms

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

For more information, see PowerSchool Help.

[Terms]

N/A

(CN) Course Master

(CU) Staff Course Record

Entering Building/District Information

Defining Ohio Grade Schedule Records

District Management > Compliance > (DL) Grade Schedule

District IRN

Enter the district IRN

[S_OH_Grade_Sch_S]District_irn

[CST_SUBDISTRICTS]Subdistrict_number

6

(DL) Grade Schedule - Record

Building IRN

Enter the building IRN

[S_OH_Grade_Sch_S]Building_irn

6

(DL) Grade Schedule - Record

Grade Code

Enter the grade for which this schedule record is being reported

[S_OH_Grade_Sch_S]Grade_code

2

(DL) Grade Schedule - Record

Attendance Pattern Code

Enter the code that applies to the record being created.

[S_OH_Grade_Sch_S]Attendance_pattern_code

2

(DL) Grade Schedule - Record

First Day of School

Enter the first day of instruction for students in this grade/attendance pattern combination.

[S_OH_Grade_Sch_S]First_day_school

8

(DL) Grade Schedule - Record

Last Day of School

Enter the last day of instruction for students in this grade/attendance pattern combination.

[S_OH_Grade_Sch_S]Last_day_school

8

(DL) Grade Schedule - Record

Hours per Day

Enter the actual hours per day for the grade/attendance pattern combination of the record for a normal school day.

[S_OH_Grade_Sch_S]First_day_school

3

(DL) Grade Schedule - Record

Defining Organization General Information

District Management > Compliance > Organization General Info(DN)

ASMTFG3ELA (Fall 3rd Grade ELA assessment)

Enter the local assessment window start date for Fall 3rd Grade ELA assessment if it is later than the state’s start date.

[S_OH_SBD_General_Info_X]ASMTFG3ELA

8

(DN) Organization General Information

ASMTSPRELA (Spring English Language Arts - all grades, including EOC)

Enter the local assessment window start date for Spring English Language Arts (all grades, including EOC) assessment if it is later than the state’s start date.

[S_OH_SBD_General_Info_X]ASMTSPRELA

8

(DN) Organization General Information

ASMTSPRMSS (Spring Math, Science, Social Studies - all grades, including EOC)

Enter the local assessment window start date for Spring Math, Science, Social Studies (all grades, including EOC) assessment if it is later than the state’s start date.

[S_OH_SBD_General_Info_X]ASMTSPRMSS

8

(DN) Organization General Information

STUKGBRDAY

(Student Kindergarten Birthday)

Enter an A if district policy admits students who are age 5 by September 30 to kindergarten. Enter B if district policy admits students who are age 5 by August 1 to kindergarten.

[pref]sg_atext1

1

(DN) Organization General Information

C_STUEEPOL (Community Schools Only - Student Early Entrance Policy)

Student early entrance policy flag, reported by community schools only. Check the box if there is an early entrance policy.

[Prefs]C_STUEEPOL

1

(DN) Organization General Information

STUKGLFREE (Count of all-day kindergarten students who pay tuition and are eligible for free lunch)

Enter the count of all-day kindergarten students who are charged tuition and are eligible for free lunch.

[S_OH_SBD_General_Info_X]STUKGLFREE

Max 11

(DN) Organization General Information

STUKGLRCED (Count of all-day kindergarten students who pay tuition and are eligible for reduced price lunch)

Enter the Count of all-day kindergarten students who are charged tuition and are eligible for reduced price lunch.

[S_OH_SBD_General_Info_X]STUKGLRCED

Max 11

(DN) Organization General Information

STUKGNFEES (Maximum amount charged to all-day kindergarten students for fees)

Enter the Maximum amount charged to all-day kindergarten students for fees.

[S_OH_SBD_General_Info_X]STUKGNFEES

Max 11

(DN) Organization General Information

STUKGTUITN (Maximum amount charged to all-day kindergarten students for tuition)

Enter the Maximum amount charged to all-day kindergarten students for tuition.

[S_OH_SBD_General_Info_X]STUKGTUITN

Max 11

(DN) Organization General Information

STUHOMESCL

(Home schooled)

Enter count of home schooled resident students.

[pref]sg_anum2

Max 10

(DN) Organization General Information

STUNPNTSRV

(Non-public students not served for special education)

Count of non-public students eligible for special education services but not served. Refer to the Ohio EMIS Manual for complete definition.

[pref]sg_anum4

Max 10

(DN) Organization General Information

STUNPNTELG

(Non-public ineligible for special education services)

Enter a count of non-public students evaluated and not eligible for special education services. Refer to the Ohio EMIS Manual for complete definition.

[pref]sg_anum5

Max 10

(DN) Organization General Information

STUPSTCBTR

(Preschool Transition Conference held by 3^rd birthday)

Count of preschool transition conferences held by third birthday and no disability suspected. Refer to the Ohio EMIS Manual for complete definition.

[pref]sg_anum6

Max 10

(DN) Organization General Information

STUPSTCATR

(Preschool Transition Conference held after 3^rd birthday)

Count of preschool transition conferences held by third birthday and no disability suspected. Refer to the Ohio EMIS Manual for complete definition.

[pref]sg_anum7

Max 10

(DN) Organization General Information

CCPDENIALS (The count of CCP students denied participation because they did not give notice of CCP participation by the deadline date)

Enter the count of CCP students denied participation because they did not give notice of CCP participation by the deadline date.

[Prefs]CCPDENIALS

Mac 10

(DN) Organization General Information

CCPREIMBCT (The count of students who failed or dropped a course where districts sought reimbursement from the student for the cost of the course)

Enter the count of CCP students denied participation because they did not give notice of CCP participation by the deadline date.

[Prefs]CCPREIMBCT

Max 10

(DN) Organization General Information

CCPRESTITU (The total dollar amount a district is seeking for CCP reimbursement due to a dropped or failed course for all students. Rounded to the nearest dollar)

Enter the total dollar amount a district is seeking for CCP reimbursement due to a dropped or failed course for all students. Rounded to the nearest dollar.

[Prefs]CCPRESTITU

Max 10

(DN) Organization General Information

LEAPRVHARD

Reported if the district provides computer hardware (including desktops, laptops, or tablets) to all students for use in completing schoolwork at their primary residence. Refer to the Ohio Department of Education EMIS Manual for guidance.

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARDPS

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARDKG

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD1

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD2

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD3

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD4

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD5

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD6

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD7

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD8

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD9

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD10

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD11

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD12

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD13

6

(DN) Organization General Information

LCLWELLPOL

(Local Wellness Policy)

Enter Yes or No to indicate if district has the required Local Wellness Policy.

[pref]lclwellpol

1

(DN) Organization General Information

TFRPSESCYS

Enter a comma separated list of district IRNs authorizing ODE to transfer funds to the ESC (comma separated list will be used to create one record per IRN provided).

[prefs]TfrPSEscYs

6

(DN) Organization General Information

TFRPSESCNO

Enter a comma separated list of district IRNs that have not authorized ODE to transfer funds directly to the ESC (comma separated list will be used to create one record per IRN provided).

[prefs]TfrPSEscNo

6

(DN) Organization General Information

DSTRCTSFTW-SIS (EMIS Student Information System Software)

Populate with the EMIS Student Information System used by the district.

[S_OH_SBD_General_Info_X]DSTRCTSFTWSIS

6

(DN) Organization General Information

DSTRCTSFTW-FIN (EMIS Financial Software)

Populate with the EMIS Financial Software used by the district.

[S_OH_SBD_General_Info_X]DSTRCTSFTWFIN

6

(DN) Organization General Information

DSTRCTSFTW-HRP (EMIS HR/Payroll Software)

Populate the EMIS HR/Payroll software used by the district.

[S_OH_SBD_General_Info_X]DSTRCTSFTWHRP

6

(DN) Organization General Information

Literacy Materials

Populate the literacy materials used by your district. Add a new record for each material used.

[S_OH_DN_Literacy_S]name, [S_OH_DN_Literacy_S]type, [S_OH_DN_Literacy_S]status, [S_OH_DN_Literacy_S]grade_level_1, [S_OH_DN_Literacy_S]grade_level_2

11, 2, 2, 3

(DN) Organization General Information

EYEREQCNTA

Enter the number of students with an IIEP written within the stated timeframe.

[prefs]oh_eyereccnta

10

(DN) Organization General Information

EYERECCNTB

Enter the number of students with an IIEP written within the stated timeframe, who received an eye exam within three months of beginning services

[prefs]oh_eyereccntb

10

(DN) Organization General Information

EYERECCNT1

Enter the number of students with an IIEP written within the stated timeframe who received an eye exam more than three months after beginning services.

[prefs]oh_eyereccnt1

10

(DN) Organization General Information

GLCGNPRCMT (Glucagon Procurement)

Add a record to enter the number of doses of glucagon procured on the reported date; report a separate record for each date when glucagon is procured during the current school year.

[S_OH_DN_Med_S]QUANTITY, [S_OH_DN_Med_S]EffectoveDate

9, 8

(DN) Organization General Information

GLCGNUSAGE (Glucagon Usage)

Add a record and enter the number of glucagon doses used on the reported date from the supply procured by the district; report a separate record for each date when a dose is used in the current school year.

[S_OH_DN_Med_S]QUANTITY, [S_OH_DN_Med_S]EffectoveDate

9, 8

(DN) Organization General Information

INHLRPRCMT (Inhaler Procurement)

Add a record and enter the number of inhalers procured on the reported date; report a separate record for each date when inhalers are procured during the current school year.

[S_OH_DN_Med_S]QUANTITY, [S_OH_DN_Med_S]EffectoveDate

9, 8

(DN) Organization General Information

INHLRUSAGE (Inhaler Usage)

Add a record and enter the number of inhalers used on the reported date from the supply procured by the district; report a separate record for each date when an inhaler is used in the current fiscal year.

[S_OH_DN_Med_S]QUANTITY, [S_OH_DN_Med_S]EffectoveDate

9, 8

(DN) Organization General Information

EPNPHPRCMT (Epinephrine Procurement)

Add a record and enter the number of epinephrine autoinjectors procured on the reported date; report a separate record for each date when epinephrine autoinjectors are procured during the current fiscal year.

[S_OH_DN_Med_S]QUANTITY, [S_OH_DN_Med_S]EffectoveDate

9, 8

(DN) Organization General Information

EPNPHUSAGE (Epinephrine Usage)

Add a record and enter the number of epinephrine autoinjectors used on the reported date from the supply procured by the district; report a separate record for each date when an epinephrine autoinjector is used in the current fiscal year.

[S_OH_DN_Med_S]QUANTITY, [S_OH_DN_Med_S]EffectoveDate

9, 8

(DN) Organization General Information

DIBTSENRLD (Diabetes Enrolled)

Add a record and enter the number of students with diabetes enrolled in the district during the current school year.

[S_OH_DN_Med_S]QUANTITY

9

(DN) Organization General Information

DIBTSERROR (Diabetes Error)

Add a record and enter the number of errors associated with the administration of diabetes medication to students with diabetes during the current school year.

[S_OH_DN_Med_S]QUANTITY,

9

(DN) Organization General Information

OVRDSRVRSL (Overdose Reversal Drug Used)

Add a record and enter the number of times during the current fiscal year that an overdose reversal drug maintained by the district under ORC §3313.7119 was used.

[S_OH_DN_Med_S]QUANTITY,

9

(DN) Organization General Information

Obsolete

INFOTECIRN (Information Technology Center IRN)

This field is obsolete and no longer used.

[prefs]itc_atext

6

N/A

EYENRCCNT2

This field is obsolete and no longer used.

[prefs]oh_eyereccnt2

10

N/A

EYENRCCNT3

This field is obsolete and no longer used.

[prefs]oh_eyereccnt3

10

N/A

EYENRCCNT4

This field is obsolete and no longer used.

[prefs]oh_eyereccnt4

10

N/A

EYENRCCNT5

This field is obsolete and no longer used.

[prefs]oh_eyereccnt5

10

N/A

EYENRCCNT6

This field is obsolete and no longer used.

[prefs]oh_eyereccnt6

10

N/A

EYENRCCNT7

This field is obsolete and no longer used.

[prefs]oh_eyereccnt7

10

N/A

EYENRCCNT8

This field is obsolete and no longer used.

[prefs]oh_eyereccnt8

10

N/A

C_CLDRTYPE

This field is obsolete and no longer used.

[prefs]oh_eyereccnt2

10

N/A

LEAPRVWIFI

This field is obsolete and no longer used.

[S_OH_SBD_General_Info_X]LEAPRVWIFI

1

N/A

EDUMODELDB

This field is obsolete and no longer used.

[S_OH_Edu_Learning_Model_S]IRN

[S_OH_Edu_Learning_Model_S]Model

[S_OH_Edu_Learning_Model_S]Effective_Start_Date

6, 6, 8

N/A

Correlating Career and Technical Classes

District Management > Compliance > (CV) Career-Technical Correlated Class

Use the Career Technical Class Correlations page to indicate the relationship between a career-technical anchor/lab/co-op class and up to two related classes.

You must complete this page for each Career-Technical Correlated Class (CV) record before running the (CV) extract.

To create a new record, follow these steps.

1. In the Anchor field, type or search for an applicable local class code.

2. In the First Correlated Code field, type or search the class code for the technical-related class or development program that correlates to the local class code.

3. Optionally, in the Second Correlated Code field, type or search another class code for a technical-related class or development program that correlates to the local class code.

4. Click Add to save the record.

5. Click submit (Add New Correlation) to add the record to the list.
   Click the Pencil button (Edit) to modify an existing CV record or the Minus button (Delete) to delete a CV record.

Anchor Code

Type a local class code that is related to a technical-related class or development program.

[S_OH_Course_Correlations_S]Anchor_code

20

(CV) Career Technical Education Correlated Class

First Correlated Code

Type the technical-related class code that correlates to the Anchor Code.

[S_OH_Course_Correlations_S]Correlated_codes

20

(CV) Career Technical Education Correlated Class

Second Correlated Code

Type another technical-related class code that correlates to the Anchor Code.

[S_OH_Course_Correlations_S]Correlated_codes

20

(CV) Career Technical Education Correlated Class

Mapping Local Classroom Codes

Local Classroom Code Mappings

Use the Mapped Local Classroom page to map local classroom codes to another local classroom code. The state uses this information to combine students between the two classroom codes.

You must complete this page for each applicable career and technical student enrolled in your district before generating the (CM) Mapped Local Classroom Code Record) extract.

To create a new record, follow these steps.

1. In the From Class Code field, type a local classroom code from which the students should be mapped (moved).

2. In the To Class Code field, type the local classroom code to which the students should be mapped (moved).

3. Click the Green Plus button (Add New Mapping) to add the record to the list.

4. Click submit (Add New Mapping) to add the record to the list.
   Click the Pencil button (Edit) to modify an existing CM record or the Minus button (Delete) to delete a CM record.

From Class Code

Type a local classroom code from which the students should be moved.

[S_OH_Course_Correlations_S]Anchor_code

20

(CM) Mapped Local Classroom Code Record

First Correlated Code

Type the local classroom code to which the students should be moved.

[S_OH_Course_Correlations_S]Correlated_codes

20

(CM) Mapped Local Classroom Code Record

Configuring Sub-Districts

District Management > Compliance > Sub-District Configuration

Use the Sub-District Configuration only if your organization runs a single version of PowerSchool with multiple districts. You can use this option to create CST_Subdistricts and CST_SchoolSubDistricts database tables to store sub-district data.

District Number

Enter the number assigned to this district by the state.

[CST_Subdistricts]Subdistrict_Number

N/A

Name

Enter the name of the district.

[CST_Subdistricts]Subdistrict_Name

N/A

Abbreviation

Enter an abbreviation to identify this district.

[CST_Subdistricts]Subdistrict_Abbr

N/A

Address

Enter the mailing street address for the district.

[CST_Subdistricts]Subdistrict_Address

N/A

City

Enter the city for the district’s mailing address.

[CST_Subdistricts]Subdistrict_City

N/A

State

Enter the two-digit state abbreviation for the district’s mailing address.

[CST_Subdistricts]Subdistrict_State

N/A

Zip Code

Enter the zip code for the district’s mailing address.

[CST_Subdistricts]Subdistrict_ZipCode

N/A

Phone Number

Enter the district’s phone number with area code.

[CST_Subdistricts]Subdistrict_Phone

N/A

Fax Number

Enter the district’s fax number with area code.

[CST_Subdistricts]Subdistrict_Fax

N/A

Superintendent

Enter the name of the district’s superintendent.

[CST_Subdistricts]Subdistrict_Superintendent

N/A

Superintendent Phone Number

Enter the district superintendent’s phone number with area code.

[CST_Subdistricts]Subdistrict_Superintendent_Phn

N/A

Superintendent Fax Number

Enter the district superintendent’s fax number with area code.

[CST_Subdistricts]Subdistrict_Superintendent_Fax

N/A

Superintendent Email

Enter the district superintendent’s email address.

[CST_Subdistricts]Subdistrict_Superintendent_Eml

N/A

Schools

In the Available Schools list, click to select each school in the list that belongs to this district.

Click the Right Arrow button to move the schools to the Assigned Schools list.

[CST_SchoolSubdistricts]SchoolID

[CST_SchoolSubdistricts]SubdistrictID

N/A