District Setup

Defining District Courses

Courses > Edit Course District Information

District > Courses > View Master Course List > New

Course Name

Enter the course name.

[Courses]Course_Name

Max 40

N/A

Course Number

Enter the course number.

[Courses]Course_Number

Max 11

(GN) Student Course

(CN) Course Master

(CU) Staff Course Record

Alternate Course Number

Enter the alternate course number.

[Courses]Alt_Course_Number

N/A

N/A

Department

Enter the course department.

[Courses]Sched_department

Max 12

N/A

Exclude from EMIS Course Reports

Mark whether or not to exclude this course from the state course reports.

[S_OH_CRS_COURSES_X] State_ExcludeFromReporting

Max 15

(CN) Course Master

(CU) Staff Course Record

(GN) Student Course

CTA/CBI/No Students

Select Yes to include this course on the Course Master report if any students were enrolled in this course in the school year, even if there are not students currently enrolled in this course.

[S_OH_CRS_COURSES_X]CTA_CBI_Course

N/A

N/A

Subject Code

Enter the subject code.

[S_OH_CRS_COURSES_X]Subject_Code

Max 10

(CN) Course Master

Course Level

Enter the course level.

[S_OH_CRS_COURSES_X]Course_Level

N/A

(CN) Course Master

Semester Code

Enter the semester code.

[S_OH_CRS_COURSES_X]Semester_Code

1

(CN) Course Master

Length of Scheduled Instruction

Enter the number of instructional hours required for this course.

[S_OH_CRS_COURSES_X]Course_Hours

4

(CN) Course Master

Location IRN

Enter an IRN if the course is not being provided by the district.

[S_OH_CRS_COURSES_X]Location_IRN

6

(CN) Course Master

Subject Area for Credit

Enter the subject area for credit.

[S_OH_CRS_COURSES_X]Credit_Subject_Area

N/A

(CN) Course Master

Language Used in Teaching Course

Select the language used to teach this course.

[S_OH_CRS_COURSES_X]Course_Lang

2

(CN) Course Master

CTE College Credit

Select Y if this course is a CTE College Credit Course. The default is No.

[S_OH_CRS_COURSES_X]CTE_College_Credit

1

(CN) Course Master

Curriculum

Select the curriculum option that applies to this course.

[S_OH_CRS_COURSES_X]Curriculum

2

(CN) Course Master

Delivery Method

Select the method used to deliver the instruction for this course.

Refer to the Ohio EMIS Manual for a list of valid delivery method codes.

[S_OH_CRS_COURSES_X]Delivery_Method

2

(CN) Course Master

Educational Option

Select Yes if this is an educational option course, or No, if this is not an educational option course.

[S_OH_CRS_COURSES_X]Educational_Option

2

(CN) Course Master

Student Population

Select the code that identifies the type of student that is enrolled in this course.

Refer to the Ohio EMIS Manual for a list of valid student population codes.

[S_OH_CRS_COURSES_X]Student_Population

2

(CN) Course Master

Core Area Code

If this course is designated as a core course, select the code identifying the core area to which the course applies.

Refer to the Ohio EMIS Manual for a list of valid core codes.

[S_OH_CRS_COURSES_X]CORE_Area_Code

3

(GC) Student Graduation Core Record

Credit Flexibility Code

Enter the code for credit flex pertaining to the course being reported.

Refer to the Ohio EMIS Manual for a list of valid codes.

[S_OH_CRS_COURSES_X]Credit­_Flex_Code

1

(CN) Course Master

Highly Qualified Teacher

Select the highly qualified status for this teacher.

Refer to the Ohio EMIS Manual for a list of valid codes.

[S_OH_SEC_X]Highly_Qualified_Teacher

or

[S_OH_SSF_X]HQT

1

(CU) Staff Course Record

Highly Qualified Teacher IRN

Enter the IRN for the highly qualified teacher.

[S_OH_SEC_X]Highly_Qualified_Teacher_IRN

or

[S_OH_SSF_X]HQT_IRN

6

(CU) Staff Course Record

Staff Provider IRN

Enter the IRN of an EMIS reporting entity that has contracted to teach a course, else ‘******’.

[S_OH_CRS_COURSES_X]Provider_IRN

6

(CU) Staff Course Record

Dual Credit

Select, Yes, if this is a dual credit course, or No, if this is not a dual credit course. If credit to be earned is different at the post-secondary institution than at the high school, enter the post-secondary semester credit the student could earn.

[S_OH_CRS_COURSES_X]Dual_Credit

4

(CN) Course Master

Block Scheduling

For high school courses, select Fall or Spring, as appropriate.

[S_OH_CRS_COURSES_X]
Block_Scheduled_Class

1

(FN) Student Attribute – No Date Record and Pre-ID Ohio State Assessment Extract

Completed Career-Technical Workforce Development Program

This field is obsolete and no longer extracted.

[Courses]OH_WDP

N/A

N/A

Course Type

This field is obsolete and no longer extracted.

[S_OH_CRS_COURSES_X]Course_Type

N/A

N/A

CTAE Concentrator

This field is obsolete and no longer extracted.

[S_OH_CRS_COURSES_X]CTAE

N/A

N/A

Program Builders Code

This field is obsolete and no longer extracted.

[S_OH_CRS_COURSES_X]Program_Builders_Code

N/A

N/A

This field is obsolete and no longer extracted.

[S_OH_CRS_COURSES_X]Special_Population

N/A

N/A

Defining Grade Scales

District Information

Grade For EMIS Reporting

For each grade scale that correlates to courses that are associated with a core area code, select the appropriate value from the list.

Grades equal to A-F, do not require an entry. Any A-F grades with + or - will be reported as the letter grade only (plus or minus will be ignored).

[S_OH_GSI_X]emis_grade

1

(FR) Student Course Grade

Entering District Information

District Information

Name of District

Enter the district name.

[Prefs]Name= districtname

[Prefs]Value

N/A

N/A

District Number

Enter the district number.

[Prefs]Name= districtnumber

[Prefs]Value

6

(DN) Organization General Information

(CN) Course Master

(CU) Staff Course Record

SSID Extract

(GN) Student Course

(GI) Student Demographic Record

(GC) Student Graduation Core Record

(GG) Student Gifted Education

(GD) Student Discipline Record – New!

(FS) Student Standing Record - Hours

(FD) Student Attributes – Effective Date Record

(FN) Student Attributes – No Date Record

EMIS Student ID Prefix

Enter the prefix for the EMIS Student ID. If this field is left blank, the reports will use the student number and prepend zeroes to equal a 9-digit string.

[Prefs]OH_EMIS_Prefix

3

All State Reports

(CN) Course Master Employee ID Field

For the CN report, select the option that will designate the field value extracted from the Staff table as the Employee ID. Your choices are:

ID (Teacher) - [Users]TeacherNumber

Social Security Number (SSN) - [Users]SSN

Teacher Credential ID - [S_OH_USR_X]Teacher_Credential_ID

[Prefs]OH_CN_Teacher_ID_Field

N/A

(CU) Staff Course Record

(CN) Course Master

Mapping Store Codes

District Information > District E-Transcript Store Codes Mapping

Semester Code

For the E-Transcript Report, > District Setup` > District Information > District E-Transcript Store Codes Mapping, enter the Store Code mapping for each EMIS Semester Code for the Default or each Term Year available.

Use the semicolon, ‘;’, to separate and prioritize multiple Store Code entries. Use a comma, ‘,’, to include more than one Store Code within a priority. Do not use spaces.

S_OH_Store_Codes_Map_S

N/A

E-Transcript

Defining Districts of Residence

Districts of Residence

Districts of Residence

Define incoming student district information.

For more information, see PowerSchool Help.

[Gen]Cat=districts

6

(FS) Student Standing Record – Hours

District ID

Enter the district ID.

[Gen]Cat=districts

[Gen]Value

N/A

District Name

Enter the district name.

[Gen]Cat=districts

[Gen]Name

N/A

N/A

Add a Code to a Code Set

Note: Ohio State reporting includes the following Code Sets:

• • Absence Action Taken
  • District IRN
  • Post Secondary IRN
  • Subject Code
  • Subject Code Area

1. On the start page, choose District under Setup in the main menu.
2. Under Code Sets, click Code Sets.
3. Select the Code Set for which you want to add a code to.
4. Click Add Code.

5. Use the following table to enter information as needed:

Creating Entry, Ethnicity, and Exit Codes

District Setup > Code Sets > EntryCode

Code

Enter the entry code.

[CODESET]Code

2

(FD) Student Attributes – Effective Date Record

Description

Enter the entry code description.

[CODESET]Description

N/A

Required Setup

Ethnicity Codes > [New/Edit] Ethnicity Code

Code

Enter the ethnicity code.

Refer to the Ohio EMIS Manual for a list of valid codes.

[Gen]Cat=ethnicity

[Gen]Value

1

SSID Extract

(GJ) Student Race

Description

Enter the ethnicity description.

Refer to the Ohio EMIS Manual for a list of valid codes.

[Gen]Cat=ethnicity

[Gen]Name

Max 50

N/A

Exit Codes > [New/Edit] Exit Code

Code

Enter the exit code.

[CODESET]Code

2

(FS) Student Standing Record – Hours

Description

Enter the exit code meaning.

[CODESET]Description

N/A

Required Setup

Entering Discipline Log Entries

Log Entry Setup > Edit Log Entry Field

District > Log Entry Fields > Edit Log Entry Field

Data for Popup or Radio Buttons

Enter the data for popup or radio buttons.

Refer to the Ohio EMIS Manual for a list of valid codes

[Gen]Cat= logentrycodes

[Gen]Valuet2

N/A

(GD) Student Discipline Record - New!

Log Types

Define log entry codes and edit subtypes.

For more information, see PowerSchool Help.

[Gen]Cat=logtype

N/A

(GD) Student Discipline Record - New!

Log Type

Enter the log type.

[Gen]Cat=logtype

[Gen]Name

Max 20

(GD) Student Discipline Record - New!

Log Code

Enter the subtype code.

[Gen]Cat=subtype

[Gen]Name=logtype

[Gen]Value

Max 40

(GD) Student Discipline Record - New!

Description

Enter the subtype description.

[Gen]Cat=subtype

[Gen]Name=logtype

[Gen]Valuet

Max 20

(GD) Student Discipline Record - New!

Setting Up Special Programs

Special Programs > Special Program Information

Program Name

Enter the special program name.

Note: Program Name should conform to the Ohio EMIS Manual value lists for GE (Special Education) events and GQ Program codes.

[Gen]Cat=specprog

[Gen]Name

Max 50

(GQ) Student Program

(GE) Student Special Education

Special Program (Export)

Qualifies as a special education program

Select the check box if this program is a special education program.

[Gen]Cat=specprog

[Gen]spedindicator

1

(GQ) Student Program

(GE) Student Special Education

Special Program (Export)

Include in Quick Lookup

Select this check box to include this special program in the Quick Lookup list.

[SpEnrollments]OH_include_quick_lookup

1

(GQ) Student Program

(GE) Student Special Education

Program ID

Enter a state-assigned program ID for this special program.

Refer to the Ohio EMIS Manual for a list of valid program IDs.

[S_OH_GEN_X]ProgramID

10

(GQ) Student Program

(GE) Student Special Education

Special Program (Export)

Include this program code in EMIS Student Program Report

Select ‘All’ for the EMIS (GQ) Student Program Report.

[S_OH__GEN_X]Include_Program

1

(GQ) Student Program

(GE) Student Special Education

Special Program (Export)

No longer used

Select the check box to indicate that the program code is no longer used.

[S_OH_GEN_X]State_Exclude_From_Reporting

1

(GQ) Student Program

(GE) Student Special Education

Special Program (Export)

Defining District Schools

Schools/School Info > Edit School

School Name

Enter the school name.

[Schools]School_Name

Max 60

SSID Extract

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation

Max 20

N/A

School Address

Enter the school address.

[Schools]SchoolAddress

Max 60

N/A

School City

Enter the school city.

[Schools]SchoolCity

Max 35

N/A

School State/Province

Enter the school state/province.

[Schools]SchoolState

2

N/A

School Postal/Zip Code

Enter the school postal/zip code.

[Schools]SchoolZIP

Max 10

N/A

School Phone Number

Enter the school phone number.

[Schools]SchoolPhone

Max 15

N/A

School Number

The school number.

[Schools]School_Number

N/A

(DN) Organization General Information

(GN) Student Course

(GI) Student Demographic Record

(GQ) Student Program

(GG) Student Gifted Education

(GC) Student Graduation Core Record

(GD) Student Discipline Record - New!

(GE) Student Special Education

(FS) Student Standing Record – Hours

(FA) Student Assessment Record

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

N/A

(DN) Organization General Information

(GN) Student Course

(GI) Student Demographic Record

(GQ) Student Program

(GG) Student Gifted Education

(GC) Student Graduation Core Record

(GD) Student Discipline Record - New!

(GE) Student Special Education

(FS) Student Standing Record – Hours

(FA) Student Assessment Record

Building IRN Default

Select the field where building IRN is stored. This field defaults to School_Number. Select Alternate School Number if district does NOT use building IRN for School Number and stores building IRN in Alternate School Number field.

[Schools]School_IRN_Default

N

(DN) Organization General Information

(GN) Student Course

(GI) Student Demographic Record

(GQ) Student Program

(GG) Student Gifted Education

(GC) Student Graduation Core Record

(GD) Student Discipline Record - New!

(GE) Student Special Education

(FS) Student Standing Record – Hours

(FA) Student Assessment Record

Exclude From State Reporting?

Select the check box to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

N

All State Reports

Grades

Enter the school grades (lowest - highest).

Refer to the Ohio EMIS Manual for a list of valid codes.

Note: Grade levels must be in the range -10 to 20.

[Schools]Low_Grade

[Schools]High_Grade

N/A

(DN) Organization General Information – determines the table of PhysEd Group

Principal’s Name

Enter the principal’s name.

[Schools]Principal

Max 35

N/A

Entering State School Information

Schools/School Info > Edit School > Ohio State Information

EXCLUDE this building from the DN (Org Gen Info) Report

Check this box if the building should not be included in the DN report. This will exclude it from all reporting periods

[Schools]DN_exclude

N/A

(DN) Organization General Information

Education Delivery Model

EDUMODELDB

Used to report the initial delivery model used in the district at the start of the school year, and each date when the delivery model changes. Refer to the Ohio Department of Education EMIS Manual for guidance.

[S_OH_Edu_Learning_Model_S]IRN

[S_OH_Edu_Learning_Model_S]Model

[S_OH_Edu_Learning_Model_S]Effective_Start_Date

6, 6, 8

(DN) Organization General Information

Management Company Group (Community Schools Only)

MGMTCOMPYS

Community School has a Management Company. Enter the start date and the Management Company IRN Reported each Fiscal Year as of July 1^st and any subsequent changes.

[S_OH_SCH_DN_MGMTCOM_C]MgmtCompYS

8

(DN) Organization General Information

MGMTCOMPNO

Community School does not have a Management Company. Enter the start date reported each Fiscal Year as of July 1^st and any subsequent changes.

[S_OH_SCH_DN_MGMTCOM_C]MgmtCompNO

8

(DN) Organization General Information

School Improvement Grant (SIG) Time Extended Group

SIGEXTNDYR

(SIG Extended Year)

Enter number of minutes in whole numbers for extended learning time provided by extending the school year.

[S_OH_SCH_X]Sig_Ext_School_Year

6

(DN) Organization General Information

SIGEXTNDDY

(SIG Extended Day)

Enter number of minutes in whole numbers for extended learning time provided by extending the school day.

[S_OH_SCH_X]Sig_Ext_School_Day

6

(DN) Organization General Information

SIGBEFNAFT

(SIG Before and After)

Enter number of minutes in whole numbers for extended learning time provided in before and after school settings.

[S_OH_SCH_X]Sig_Before_Or_After

6

(DN) Organization General Information

SIGSUMRSCH

(SIG Summer School)

Enter number of minutes in whole numbers for extended learning time provided in summer school.

[S_OH_SCH_X]Sig_Summer_School

6

(DN) Organization General Information

SIGWEEKEND

(SIG Weekend)

Enter number of minutes in whole numbers for extended learning time provided on the weekend.

[S_OH_SCH_X]Sig_Weekend

6

(DN) Organization General Information

SIGOTHERTM

(SIG Other Time)

Enter number of minutes in whole numbers for extended learning time provided in some other time frame not listed previously.

[S_OH_SCH_X]Sig_Other_Time

6

(DN) Organization General Information

Student Group

STULNCHNOT

Check the box if the building does not serve lunch.

[S_OH_SCH_DN_X]Does_Not_Serve_Lunch

1

(DN) Organization General Information

STULNCHFRE

Enter the number of students eligible to receive free lunch.

[S_OH_SCH_X]Free_Lunch_Count

10

(DN) Organization General Information

STULNCHRDC

Enter the number of students eligible to receive reduced price lunch.

[S_OH_SCH_X]Reduced_Lunch_Count

10

(DN) Organization General Information

Other Group

Enter the implementation stage for the building.

Enter the number of months that the building has been at the selected stage of implementation.

[S_OH_SCH_DN_X]PBISIMPSTG

[S_OH_SCH_DN_X]PBISIMPDUR

1

2

PHYSEDPLOT

Check the box if the building is participating in the State’s Physical Education Pilot.

[S_OH_SCH_DN_X]PhysEdPlot

1

(DN) Organization General Information

DN PhysEd Table

Grade Band

Displays the corresponding grade band for building based on the grades field.

[S_OH_SCH_PHYSED_C]Grade_Band

Limited Level

Each line in the table is the attribute associated with the Grade Band that corresponds to the first column. Enter the count of students for this level at each Grade Band.

[S_OH_SCH_PHYSED_C]Limited

(DN) Organization General Information

Proficient Level

Each line in the table is the attribute associated with the Grade Band that corresponds to the first column. Enter the count of students for this level at each Grade Band.

[S_OH_SCH_PHYSED_C]Proficient

(DN) Organization General Information

Advanced Level

Each line in the table is the attribute associated with the Grade Band that corresponds to the first column. Enter the count of students for this level at each Grade Band.

[S_OH_SCH_PHYSED_C]Advanced

(DN) Organization General Information

Not Evaluated

Each line in the table is the attribute associated with the Grade Band that corresponds to the first column. Enter the count of students for this level at each Grade Band.

[S_OH_SCH_PHYSED_C]Not_Evaluated

(DN) Organization General Information

Evaluation Not Conducted at this Grade Band for building

Each line in the table is the attribute associated with the Grade Band that corresponds to the first column. Enter a check mark if the Grade Band was not evaluated at the building.

[S_OH_SCH_PHYSED_C]Not_Applicable

(DN) Organization General Information

Exclude Grade Band for building

If the grades within this Grade Band are not housed at this building, check the box. This will exclude the Grade Band from the DN report all together.

[S_OH_SCH_PHYSED_C]Exclude

(DN) Organization General Information

Building E-Transcript Store Code Mapping

Semester Code

For the E-Transcript Report, Start Page > District Setup > Schools/School Info > Edit School > Building E-Transcript Store Code Mapping , enter the Store Code mapping for each EMIS Semester Code for each Term Year where it is different from either the District Default or District School Year.

Use the semicolon, ‘;’, to separate and prioritize multiple Store Code entries. Use a comma, ‘,’, to include more than one Store Code within a priority. Do not use spaces.

S_OH_Store_Codes_Map_S

N/A

E-Transcript

Defining Years & Terms

Years & Terms

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

For more information, see PowerSchool Help.

[Terms]

N/A

(CN) Course Master

(CU) Staff Course Record

E-Transcript

Entering Building/District Information

Defining Ohio Grade Schedule Records

Building/District Information > Ohio Grade Schedule Record

District IRN

Enter the district IRN

[S_OH_Grade_Sch_S]District_irn

[CST_SUBDISTRICTS]Subdistrict_number

6

(DL) Grade Schedule - Record

Building IRN

Enter the building IRN

[S_OH_Grade_Sch_S]Building_irn

6

(DL) Grade Schedule - Record

Grade Code

Enter the grade for which this schedule record is being reported

[S_OH_Grade_Sch_S]Grade_code

2

(DL) Grade Schedule - Record

Attendance Pattern Code

Enter the code that applies to the record being created.

[S_OH_Grade_Sch_S]Attendance_pattern_code

2

(DL) Grade Schedule - Record

First Day of School

Enter the first day of instruction for students in this grade/attendance pattern combination.

[S_OH_Grade_Sch_S]First_day_school

8

(DL) Grade Schedule - Record

Last Day of School

Enter the last day of instruction for students in this grade/attendance pattern combination.

[S_OH_Grade_Sch_S]Last_day_school

8

(DL) Grade Schedule - Record

Hours per Day

Enter the actual hours per day for the grade/attendance pattern combination of the record for a normal school day.

[S_OH_Grade_Sch_S]First_day_school

3

(DL) Grade Schedule - Record

Defining Organization General Information

Building/District Information > Organization General Info(DN)

INFOTECIRN

(Information Technology Center IRN)

Enter the six digit IRN of the Information Technology Center associated with the district

[pref]itc_atext

6

(DN) Organization General Information

STUKGBRDAY

(Student Kindergarten Birthday)

Enter an A if district policy admits students who are age 5 by September 30 to kindergarten. Enter B if district policy admits students who are age 5 by August 1 to kindergarten.

[pref]sg_atext1

1

(DN) Organization General Information

STUHOMESCL

(Home schooled)

Enter count of home schooled resident students.

[pref]sg_anum2

10

(DN) Organization General Information

STUELGEXAC

(Eligible Extracurriculars)

Enter amount of time in hours a student is required to attend the district to be eligible for extracurricular activities

[pref]sg_anum3

10

(DN) Organization General Information

STUNPNTSRV

(Non-public students not served for special education)

Count of non-public students eligible for special education services but not served. Refer to the Ohio EMIS Manual for complete definition.

[pref]sg_anum4

10

(DN) Organization General Information

STUNPNTELG

(Non-public ineligible for special education services)

Enter a count of non-public students evaluated and not eligible for special education services. Refer to the Ohio EMIS Manual for complete definition.

[pref]sg_anum5

10

(DN) Organization General Information

STUPSTCBTR

(Preschool Transition Conference held by 3^rd birthday)

Count of preschool transition conferences held by third birthday and no disability suspected. Refer to the Ohio EMIS Manual for complete definition.

[pref]sg_anum6

10

(DN) Organization General Information

STUPSTCATR

(Preschool Transition Conference held after 3^rd birthday)

Count of preschool transition conferences held by third birthday and no disability suspected. Refer to the Ohio EMIS Manual for complete definition.

[pref]sg_anum7

10

(DN) Organization General Information

LCLWELLPOL

(Local Wellness Policy)

Enter Yes or No to indicate if district has the required Local Wellness Policy.

[pref]lclwellpol

1

(DN) Organization General Information

TRANSPTCNT

Enter the count of qualified riders provided by school bus service for the current fiscal year.

[prefs]TransptCnt

10

(DN) Organization General Information

TRANSPTMIL

Enter the district’s total number of miles driven for school bus service in the current fiscal year.

[prefs]TransptMil

10

(DN) Organization General Information

TFRPSESCYS

Enter a comma separated list of district IRNs authorizing ODE to transfer funds to the ESC (comma separated list will be used to create one record per IRN provided).

[prefs]TfrPSEscYs

6

(DN) Organization General Information

TFRPSESCNO

Enter a comma separated list of district IRNs that have not authorized ODE to transfer funds directly to the ESC (comma separated list will be used to create one record per IRN provided).

[prefs]TfrPSEscNo

6

(DN) Organization General Information

EYEREQCNTA

Enter the number of students with an IIEP written within the stated timeframe.

[prefs]oh_eyereccnta

(DN) Organization General Information

EYERECCNTB

Enter the number of students with an IIEP written within the stated timeframe, who received an eye exam within three months of beginning services

[prefs]oh_eyereccntb

10

(DN) Organization General Information

EYERECCNT1

Enter the number of students with an IIEP written within the stated timeframe who received an eye exam more than three months after beginning services.

[prefs]oh_eyereccnt1

10

(DN) Organization General Information

EYERECCNT2

Enter the number of students with an IIEP written within the stated timeframe who received an eye exam within nine months immediately prior to being identified with disabilities

[prefs]oh_eyereccnt2

10

(DN) Organization General Information

EYERECCNT3

Enter the number of students with an IIEP written within the stated timeframe who did not receive an eye exam due to withdrawing within three months of beginning services.

[prefs]oh_eyereccnt3

10

(DN) Organization General Information

EYERECCNT4

Enter the number of students with an IIEP written within the stated timeframe who did not receive an eye exam due to the student's hospitalization.

[prefs]oh_eyereccnt4

10

(DN) Organization General Information

EYERECCNT5

Enter the number of students with an IIEP written within the stated timeframe who did not receive an eye exam due to parent refusal.

[prefs]oh_eyereccnt5

10

(DN) Organization General Information

EYERECCNT6

Enter the number of students with an IIEP written within the stated timeframe who did not receive an eye exam due to the lack of a conveniently available provider.

[prefs]oh_eyereccnt6

10

(DN) Organization General Information

EYERECCNT7

Enter the number of students with an IIEP written within the stated timeframe who have not received an eye exam and are still within three months of beginning services.

[prefs]oh_eyereccnt7

10

(DN) Organization General Information

EYERECCNT8

Enter the number of students with an IIEP written within the stated timeframe who did not receive an eye exam due to a reason not accounted for by another attribute name.

[prefs]oh_eyereccnt8

10

(DN) Organization General Information

[S_OH_Edu_Learning_Model_S]IRN

[S_OH_Edu_Learning_Model_S]Model

[S_OH_Edu_Learning_Model_S]Effective_Start_Date

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARDPS

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARDKG

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD1

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD2

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD3

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD4

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD5

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD6

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD7

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD8

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD9

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD10

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD11

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD12

[S_OH_OrgGeneralInfo_SNAP_S]LEAPRVHARD13

Defining District Testing Records

Building/District Information > District Testing Record (DT) Tab

Fiscal Year

The fiscal year in which the test was given

[S_OH_District_Testing_S]Fiscal_Year

4

(DT) District Testing Record

Local Assessment Number

This is a locally determined field. Enter three digits

[S_OH_District_Testing_S]Assessment_Number

3

(DT) District Testing Record

Grade Level Assessed

Select from value list. If district does not provide any qualifying test. Select NT.

[S_OH_District_Testing_S]Grade

2

(DT) District Testing Record

Number of Students Taking Assessment

Enter count of students taking assessment as four digits (include lead zero where applicable). If left blank the report will return 0000.

[S_OH_District_Testing_S]Count_Students

4

(DT) District Testing Record

Assessed Students with Disabilities Headcount

Enter count of students with disabilities taking the assessment as four digits (include lead zero where applicable). If left blank the report will return 0000.

[S_OH_District_Testing_S]Count_disabilities

4

(DT) District Testing Record

Administered with Accommodations/Modifications

Select Y or N from value list to indicate if accommodations were available for students with disabilities

[S_OH_District_Testing_S]Accommodations_yn

1

(DT) District Testing Record

Accommodations/Modifications Headcount

Enter count of students administered the test with accommodations as four digits (include lead zero where applicable). If left blank the report will return 0000.

[S_OH_District_Testing_S]Count_accommodations

4

(DT) District Testing Record

Alternate Assessments Provided

Select Y or N from value list to indicate if alternate assessments were available.

[S_OH_District_Testing_S]Alt_assessment_yn

1

(DT) District Testing Record

Alternate Assessments Headcount

Enter count of students administered an alternate assessment as four digits (include lead zero where applicable). If left blank the report will return 0000.

[S_OH_District_Testing_S]Count_alt_assessment

4

(DT) District Testing Record

Correlating Career and Technical Classes

Career Technical Class Correlations

Use the Career Technical Class Correlations page to indicate the relationship between a career-technical anchor/lab/co-op class and up to two related classes.

You must complete this page for each applicable career and technical student enrolled in your district before generating the Career Technical Education Correlated Class (CV) extract.

To create a new record, follow these steps.

1. In the Anchor field, type an applicable local class code.
2. In the First Correlated Code field, type the class code for the technical-related class or development program that correlates to the local class code.
3. Optionally, in the Second Correlated Code field, type another class code for a technical-related class or development program that correlates to the local class code.
4. Click the Green Plus button (Add New Correlation) to add the record to the list.
   Click the Pencil button (Edit) to modify an existing CV record or the Minus button (Delete) to delete a CV record.

Anchor Code

Type a local class code that is related to a technical-related class or development program.

[S_OH_Course_Correlations_S]Anchor_code

20

(CV) Career Technical Education Correlated Class

First Correlated Code

Type the technical-related class code that correlates to the Anchor Code.

[S_OH_Course_Correlations_S]Correlated_codes

20

(CV) Career Technical Education Correlated Class

Second Correlated Code

Type another technical-related class code that correlates to the Anchor Code.

[S_OH_Course_Correlations_S]Correlated_codes

20

(CV) Career Technical Education Correlated Class

Mapping Local Classroom Codes

Local Classroom Code Mappings

Use the Mapped Local Classroom page to map local classroom codes to another local classroom code. The state uses this information to combine students between the two classroom codes.

You must complete this page for each applicable career and technical student enrolled in your district before generating the (CM) Mapped Local Classroom Code Record) extract.

To create a new record, follow these steps.

1. In the From Class Code field, type a local classroom code from which the students should be mapped (moved).
2. In the To Class Code field, type the local classroom code to which the students should be mapped (moved).
3. Click the Green Plus button (Add New Correlation) to add the record to the list.
   Click the Pencil button (Edit) to modify an existing CV record or the Minus button (Delete) to delete a CV record.

From Class Code

Type a local classroom code from which the students should be moved.

[S_OH_Course_Correlations_S]Anchor_code

20

(CM) Mapped Local Classroom Code Record

First Correlated Code

Type the local classroom code to which the students should be moved.

[S_OH_Course_Correlations_S]Correlated_codes

20

(CM) Mapped Local Classroom Code Record

Configuring Sub-Districts

Sub-District Configuration

Use the Sub-District Configuration only if your organization runs a single version of PowerSchool with multiple districts. You can use this option to create CST_Subdistricts and CST_SchoolSubDistricts database tables to store sub-district data.

District Number

Enter the number assigned to this district by the state.

[CST_Subdistricts]Subdistrict_Number

N/A

Name

Enter the name of the district.

[CST_Subdistricts]Subdistrict_Name

N/A

Abbreviation

Enter an abbreviation to identify this district.

[CST_Subdistricts]Subdistrict_Abbr

N/A

Address

Enter the mailing street address for the district.

[CST_Subdistricts]Subdistrict_Address

N/A

City

Enter the city for the district’s mailing address.

[CST_Subdistricts]Subdistrict_City

N/A

State

Enter the two-digit state abbreviation for the district’s mailing address.

[CST_Subdistricts]Subdistrict_State

N/A

Zip Code

Enter the zip code for the district’s mailing address.

[CST_Subdistricts]Subdistrict_ZipCode

N/A

Phone Number

Enter the district’s phone number with area code.

[CST_Subdistricts]Subdistrict_Phone

N/A

Fax Number

Enter the district’s fax number with area code.

[CST_Subdistricts]Subdistrict_Fax

N/A

Superintendent

Enter the name of the district’s superintendent.

[CST_Subdistricts]Subdistrict_Superintendent

N/A

Superintendent Phone Number

Enter the district superintendent’s phone number with area code.

[CST_Subdistricts]Subdistrict_Superintendent_Phn

N/A

Superintendent Fax Number

Enter the district superintendent’s fax number with area code.

[CST_Subdistricts]Subdistrict_Superintendent_Fax

N/A

Superintendent Email

Enter the district superintendent’s email address.

[CST_Subdistricts]Subdistrict_Superintendent_Eml

N/A

Schools

In the Available Schools list, click to select each school in the list that belongs to this district.

Click the Right Arrow button to move the schools to the Assigned Schools list.

[CST_SchoolSubdistricts]SchoolID

[CST_SchoolSubdistricts]SubdistrictID

N/A